Effective 1 October 2021

Update (18 December 2023)

The ASDEFCON (Standing Offer for Services) template has been updated, and incorporates the following changes:

Updated documents are available in the zip folder SOS live update December 2023 with track changes enabled.

Update (1 July 2022)

The ASDEFCON (Standing Offer for Services) template has been updated, and incorporates the following changes:

Updates to the Supplier Pay On-Time or Pay Interest Policy (RMG 417), which requires Defence to make all payments to suppliers within the maximum payment terms regardless of contract value. The maximum payment terms are:

  • within five (5) calendar days where the application of the Pan-European Public Procurement On-Line (PEPPOL) framework is agreed to between Defence and the supplier; and
  • within 20 calendar days for all other invoicing, unless otherwise agreed.

If Defence does not meet agreed payment terms it may be liable to pay interest.

Update (11 March 2022)

The ASDEFCON (Standing Offer for Services) template has been updated to implement the recommendations made by the Auditor-General Report No. 4 2021-22 Performance Audit - Defence's Contract Administration - Defence Industry Security Program.

ASDEFCON (Standing Offer for Services) is for use when establishing a standing offer arrangement with a supplier or a panel of suppliers for the engagement of consultants, professional service providers and other contractors to provide services to Defence that are of short to medium duration. Further guidance on when to use ASDEFCON (Standing Offer for Services) has been included in the Contract Template Selection and Tailoring Guide.

The most recent version of ASDEFCON (Standing Offer for Services) is version 3.0 (October 2021) and changes include:

In addition, minor typographical and grammatical changes have been made, along with updated weblinks and references.

View a list of changes from Version 2.5 to Version 3.0 of ASDEFCON (Standing Offer for Services).

Download Files

The following files represent the complete ASDEFCON (Standing Offer for Services) version 3.0 template:

This version is current as of 18 December 2023.

Preliminary Pages (PDF)
Part 1 - Conditions of Tender (PDF)
Part 1 - Annexes to the Conditions of Tender (PDF)
Part 2 - Draft Conditions of Deed (PDF)
Part 2 - Attachments to Draft Conditions of Deed (PDF)

Alternatively, a zipped copy of ASDEFCON (Standing Offer for Services) version 3.0 (ZIP) in Microsoft Word format is also available for downloading. When extracting from Winzip please ensure you select "all files" and "use folder names". The ASDEFCON Toolbar and Style Set should be used to edit the template in Microsoft Word.

The Department of Defence accepts no responsibility or liability for the use of this document. For specific procurements, the Department reserves the right to make changes to the document (or select particular clause 'options') and is not bound to use the document for any particular procurement.

Guidance

The ASDEFCON (Standing Offer for Services) version 1.0 handbook is no longer applicable to the ASDEFCON (Standing Offer for Services) version 3.0 template. Should you still wish to view the handbook, you can find a copy here.