Panel templates

The following Defence Infrastructure Panel (DIP) templates have been designed to be used by the Commonwealth for all panel engagements.

Panel updates

Update summary documents outlining the recent Defence Infrastructure Panel updates that occurred in October 2023.

Defence infrastructure panel 2022-2027 panel agreement (PDF, 141.77 KB)

Defence infrastructure panel 2022-2027 requests for proposals (PDF, 160.82 KB)

Panel Agreement

The Defence Infrastructure Panel (DIP) Panel Agreement sets out the basis of the relationship between the Commonwealth and each consultant who is a member of this panel.

The template Panel Agreement (reflecting a proposed amendment agreement circulated to Panel Consultants for signature in September 2023) can be referenced here, noting that the signed version with each consultant is not provided.

DIP Panel Agreement template (DOCX, 524.96 KB)

Terms of Engagement

The Terms of Engagement defines the contractual obligations under each engagement and form the basis for governing the specific legal relationship between the contracting parties.

DIP Section 4A Terms of Engagement (DOCX, 235.89 KB)

DIP Section 4B Terms of Engagement (DOCX, 192.02 KB)

Expression of interest letter

Expression of interest letter template (DOC, 49 KB)

Expression of interest letter template (PMCA) (DOC, 45 KB)

Request for proposal

Check the sourcing method on the How to engage page to determine the correct request for proposal template to use.

Capital Facilities and Infrastructure Specialist Sourcing (Program) Request for Proposal (DOCX, 93.99 KB)

Capital Facilities and Infrastructure Specialist Sourcing (Project) Request for Proposal (DOCX, 93.34 KB)

Project Management and Contract Administration Sourcing (Standard) (No Master DCAP) Request for Proposal (DOC, 359 KB)

Project Management and Contract Administration Sourcing (Streamlined) (Master DCAP) Request for Proposal (DOCX, 105.83 KB)

Project Management and Contract Administration Sourcing (Streamlined) (Resources, Program and VFM Only) (Master DCAP) Request for Proposal (DOCX, 102.97 KB)

Please Note – The Project Management and Contract Administration Sourcing (Streamlined) (Resources, Program and VFM Only) (Master DCAP) Request for Proposal template is for use by the Department of Defence - Capital Facilities and Infrastructure Branch only.

General Sourcing Request for Proposal (DOC, 318.5 KB)

Simple Sourcing Request for Proposal (DOC, 258 KB)

Work Safety Officer subcontract

To be used with aircraft pavements and aeronautical ground lighting engagements.

Work Safety Officer subcontract (DOC, 700.5 KB)

Work Safety Officer deed poll (DOC, 114.5 KB)

Letter of non-acceptance

Letter of non-acceptance template (DOC, 41 KB)

Proforma documents and notices

Proforma documents

The proforma documents for the DIP 2022 - 2027 Panel Agreement are set out in the documents below. The documents are tailored for use with the Section 4A Terms of Engagement or the Section 4B Terms of Engagement, as applicable to a particular Engagement.

Section 4A payment claim (DOC, 157 KB)

Section 4A payment statement (DOC, 59 KB)

Section 4B payment claim (DOCX, 52.54 KB)

Section 4B payment statement (DOCX, 30.4 KB)

Section 4B delivery phase minutes (DOC, 71.5 KB)

Proforma notices

All proforma notices for the DIP 2022 - 2027 Panel Agreement are consolidated into a single document for each of the Section 4A Terms of Engagement and Section 4B Terms of Engagement available at the links below. 

Section 4A Proforma Notices (DOCX, 90.76 KB)

Section 4B proforma notices (DOCX, 100.6 KB)

Previous versions

The previous version of the Defence Infrastructure Panel templates can be accessed via the Government web archive. They are to be used for the purpose of contract management only.