Effective December 2015

Update (18 December 2023)

The ASDEFCON (Shortform Goods) template has been updated, incorporating the following changes:

  • Removal of fax numbers and notice by facsimile, and alignment of notices clause to clarify when notices are received
  • Updated Modern Slavery note to drafters – to refer to risk assessment

Updated documents are available in the zip folder SFG version 2.3 Live Update December 2023 with track changes enabled.

Update (1 July 2022)

The ASDEFCON (Shortform Goods) template has been updated, and incorporates the following changes:

Updates to the Supplier Pay On-Time or Pay Interest Policy (RMG 417), which requires Defence to make all payments to suppliers within the maximum payment terms regardless of contract value. The maximum payment terms are:

  • within five (5) calendar days where the application of the Pan-European Public Procurement On-Line (PEPPOL) framework is agreed to between Defence and the supplier; and
  • within 20 calendar days for all other invoicing, unless otherwise agreed.

If Defence does not meet agreed payment terms it may be liable to pay interest.

Update (11 March 2022)

The ASDEFCON (Shortform Goods) template has been updated to implement the recommendations made by the Auditor-General Report No. 4 2021-22 Performance Audit - Defence's Contract Administration - Defence Industry Security Program.

Update (1 October 2021)

The ASDEFCON (Shortform Goods) template has been updated and incorporates the following changes:

View tracked changes for October 2021.

Update (24 June 2019)

Update to incorporate changes to the Department of Finance's Resource Management Guide 417 Supplier Pay On-Time or Pay Interest Policy.

Update (16 June 2017)

Update to reflect changes to the Department of Finance's Resource Management Guide 417 Supplier Pay On-Time or Pay Interest Policy.

ASDEFCON (Shortform Goods) is based on Form SP020, which contains the standard terms and conditions under which Simple Procurement is conducted by Defence and its use may be appropriate following an approach to the market using Form AC565 - Request for Quotation. ASDEFCON (Shortform Goods) contains the same terms and conditions as Form SP020, but also includes a clause limiting the liability of the Supplier. A further guidance on when to use ASDEFCON (Shortform Goods) has been included in the Contract Template Selection and Tailoring Guide (PDF).

Version 2.3 contains significant changes, including:

  • Incorporation of the ASDEFCON Styles Set.
  • New Indigenous Procurement Policy provisions.
  • Revised work health and safety provisions to reflect the most current standard.

A table of changes from version 2.2 to version 2.3 of ASDEFCON (Shortform Goods) (PDF) is available.

Download files

The following files represent the complete ASDEFCON (Shortform Goods) version 2.3 template.

This version is current as of 18 December 2023.

Cover Page (PDF)
Purchase Order Proforma (PDF)
General Conditions of Contract (PDF)

Alternatively, a zipped copy of ASDEFCON (Shortform Goods) V2.3 (ZIP) in Microsoft Word format is also available for downloading. When extracting from Winzip please ensure you select "all files" and "use folder names". The ASDEFCON Toolbar and Style Set should be used to edit the template in Microsoft Word.

The Department of Defence accepts no responsibility or liability for the use of this document. For specific procurements, the Department reserves the right to make changes to the document (or select particular clause 'options') and is not bound to use the document for any particular procurement.

Guidance

The ASDEFCON (Shortform Goods) Version 2.1 Handbook is no longer applicable to all sections of the ASDEFCON (Shortform Goods) version 2.3 template. Should you still wish to view the handbook, you can find a copy here.