Defence Medals Application Form

  • If you are applying on behalf of a deceased member, please see our guidance on Granting of Unissued Service Awards of Deceased Members
  • If you are applying for replacement awards, please see our guidance on Replacement Medals.
  • The Directorate of Honours and Awards (DH&A) cannot provide service records. To access service records, go to Accessing Service Records.
  • To nominate someone for an honour or decoration, please use form AD104 Nomination for Half-Yearly Honours which can be accessed from the Defence WebForm system.
  • Please use the web browser Google Chrome or Microsoft Edge to complete the application. Other web browsers may not support the application. 
  • Please provide as much information as possible to assist with the application process. If you have electronic copies of evidence and information you wish to provide, please make note of this in the Supporting Information section and an Assessor will contact you to discuss this.
  • You cannot save and continue an application if you exit before completion.
  • You must agree to the Terms and Conditions (and provide consent to access your medical records in some instances).
  • You can navigate between tabs using the 'Previous' and 'Next' buttons.
  • Upon completion, your application will be forwarded to DH&A ready for assessment. Applications are assessed in order of receipt.
  • You will receive an on-screen notification with a reference number for future use. (Note: no email will be sent to you).
  • Permanent members with no breaks in service are not required to submit an application for the Australian Defence Medal or Defence Long Service Medal and Clasps as a PMKeyS Report will be generated at the start of each month. If the award does not appear on the Honours and Awards panel within PMKeyS within eight weeks of your service anniversary, please submit an online application.
  • Permanent members with breaks in service are required to submit an application for the Australian Defence Medal and the Defence Long Service Medal and Clasps as the PMKeyS report does not recognise breaks in service.
    • A break in service includes periods of absence without leave, detention, custody, imprisonment imposed by a civil authority, whilst in civil custody, or suspension from duty imposed under the Defence Force Discipline Act 1982 or Defence Regulation 2016.
  • Reserve members are required to submit an application for the Australian Defence Medal or Defence Long Service Medal and Clasps as the PMKeyS report does not recognise non-permanent service.
    • Please provide the delivery address you wish awards to be dispatched to. For Reservists, this will default to your home address, unless you advise otherwise.
  • Complete the online Defence Medals Application Form and select Foreign Awards ADF or Foreign Awards Lateral Transfer as the Application Type.
  • To be used by ADF personnel who have been issued a Foreign Service award or ADF personnel who joined the ADF from a foreign Defence Force.
  • Documentary evidence of the award/s may be required. An assessor will contact you directly if needed.
  • Please include details of the award, including dates and location of service.
  • Defence guidance concerning wearing of foreign awards is available here
  • DH&A requires time to research historical documents, seek approval from the delegate, and to engrave and dispatch awards. Defence strives to respond to applications within 6 months.
  • If you have not received an outcome within 6 months, from the date you submitted your application, please do not re-submit. You can enquire about the status of your current application by calling 1800 DEFENCE.
  • A timeframe for the Australian Operational Service Medal Border Protection cannot be given as the process is dependant on information supplied by each Service.

Defence provides an Alternate Application Process which applicants can utilise if they are unable to submit an application online. The Alternate Application Process is for applicants who:

  • Do not have access to working internet
  • Have visual impairments; or
  • Require assistance to submit their applications

To access the Alternate Application Process, please call 1800 333 362 and a customer service representative will be able to assist you.

Please note applications are assessed in order of receipt. 

The use of the Defence Honours and Awards Online application is subject to the following Privacy Statement. This Privacy Statement contains important information in relation to submitting an application through this online application.

What is "personal information"?

Personal information is defined as information or an opinion about an identified individual, or an individual who is reasonably identifiable:

  1. Whether the information or opinion is true or not, and
  2. Whether the information or opinion is recorded in a material form or not.

Collection, use and disclosure of personal information

  • Defence collects your personal information through the Defence Honours and Awards Online application.
  • The information is collected for the purpose of assessing eligibility for medal entitlements.
  • Defence may use your personal information to obtain military service records relating to your application from the National Archives of Australia.
  • For your application to be accepted it is mandatory for the minimum required information to be provided. If you do not provide this information your application will not be submitted.

Bodies to which your personal information may be disclosed

  • The Governor-General is the approving authority for the majority of medals in the Australian Honours and Awards system. Defence may provide your personal information to the Office of the Governor-General for the purpose of approving medal entitlements.
  • Defence will disclose your personal information to an external contractor for the purpose of engraving and issuing of entitlements. The external contractor will not retain your personal information and will not use your personal information for any other purpose.
  • Defence will not disclose your personal information for any other reason than listed above.

Further information

  • The Defence Privacy Policy can be obtained at our website or by requesting a copy from the Defence Privacy Officer by emailing: defence.privacy@defence.gov.au
  • The policy contains general information about the different types of personal information collected by Defence and how individuals can request access to or correction of their personal information. The Defence Privacy Policy also provides advice about how to raise potential breaches of privacy with Defence.