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Who Needs to be Informed

Different reporting procedures apply to Defence internal reporting and Commonwealth regulators; Comcare, and the Australian Radiation Protection and Nuclear Safety Agency (ARPANSA).

Deployment and Radiation
Condition Deployment and the WHS Event type is Notify
If you are being paid a deployment allowance All WHS Events Defence
If you are not being paid a deployment allowance radiation exposure Defence, Comcare and ARPANSA
If you are not being paid a deployment allowance not related to radiation exposure Defence and Comcare

Mandatory Defence WHS Event Reporting Timeframes

The Defence WHS Event Reporting Timeframes will assist you to determine the mandatory reporting timeframes applicable to your WHS Event. Timeframes for notifying and sending the form are mandated by legislation. The table below shows the reporting procedure.

Timeframes for reporting
Reporting Procedures All WHS Event are to be reported to Defence (Notification Timeframes) Specific Incidents report to COMCARE Radiation incidents report to ARPANSA
Severity Type Definition Initial Report Follow on Actions

Notification to Comcare is required immediately after becoming aware that a notifiable incident arising from the business or undertaking has occurred. Notification in the first instance should be by phone - 1300 366 979.

Seek advice from Comcare regarding site preservation and submission of written notification of the incident.

Reporting to ARPANSA is to be, in the first instance, within 24 hours of the incident The reporting to ARPANSA of radiation incidents it to be completed if the source of the radiation, which caused or had potential to cause an exposure, is currently licensed to Defence by ARPANSA under the ARPANS Act.

Types of equipment that are Licensed Apparatus includes (but are not limited to) Class 3B and 4 Lasers, radioactive material and X-ray equipment.

Fatality An incident resulting in a work-related death of any person including a member of the public, a contractor or a worker Within 24 hours Seek advice from Comcare
Serious Injury or Illness

Section 36 of the WHS Act states that a serious injury or illness of a person is an injury or illness requiring the person to have:

  • immediate treatment as an in-patient in a hospital
Within 24 hours Seek advice from Comcare
Dangerous Incident Section 37 of the WHS Act sets out that a dangerous incident is an incident in relation to a workplace that exposes a worker or any other person to a serious risk to a persons health or safety emanating from an immediate or imminent exposure as per the WHS Act 2011. Within 24 hours Seek advice from Comcare
Exposure Where an exposure and or potential exposure to a substance/material including workplace hazards or exposure to a traumatic event has occurred that does not result in any immediate effects, and does not fall within the Dangerous Incidents definitions for immediate or imminent exposure. Within 24 hours Within 28 days N/A
Minor Injury Any minor injury that did not result in a fatality, Serious Injury or Illness (SII) or a Dangerous incident, that was a direct result of either a Defence undertaking and or occurred in a Defence controlled workplace. Within 28 days Within 28 days N/A
Near Miss An Event where no person is injured, but could have been injured, resulting in Serious Injury or Death but where the risk to a person's health that was not immediate or imminent and the incident does not fall within the definitions of a Dangerous Incident Within 28 days Within 28 days N/A