skip to navigation skip to content skip to footer

The Inspector-General of the Australian Defence Force’s (IGADF) Afghanistan Inquiry

Visit the Afghanistan Inquiry website for information and welfare support regarding The Inspector-General of the Australian Defence Force’s (IGADF) Afghanistan Inquiry.

Division 1: Recreation leave travel

9.4.5 Purpose

This Division enables a member without dependants, including a trainee, to travel away from their place of duty while on leave or during course breaks to visit their nominated family, or in limited circumstances, another location.

9.4.5A Members this Division applies to

This Division applies to a member who meets the following.

  1. They are a member without dependants.

  2. They are on recreation leave or a course break.

  3. They are not on one of the following.

    1. A long-term posting overseas.

    2. Short-term duty overseas.

9.4.6 Eligibility for recreation leave travel within Australia

  1. Subject to subsection 2, a member is eligible for recreation leave travel if the CDF is satisfied of any of the following.

    1. All of the following apply.

      1. The member's nominated family is in Australia.

      2. The member's nominated family is not at the member's place of duty.

      3. The member is going to visit their nominated family during the period of leave.

    2. The member has no nominated family.

    Notes:
    1. The approval of recreation leave travel is dependent on the member having recreation travel leave trips under sections 9.4.8 or 9.4.9 available.
    2. Rules for the grant of recreation leave travel for members with nominated family overseas are provided in section 9.4.14.

  2. A member must not knowingly use recreation leave travel to travel to a place that would require them to isolate on their return to their place of duty.

Persons who can make the decision under section 9.4.6 on behalf of the CDF:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.

9.4.7 Recreation leave travel benefit

  1. Recreation leave travel is the return travel for the member from their place of duty to one of the following.

    1. If the member's nominated family is in Australia — to the location where their nominated family live.

    2. If the member has no nominated family — to the nearest capital city.

  2. The Commonwealth assistance for recreation leave travel is limited to both the following amounts.

    1. The cost of travel by the most economical means.

    2. Door-to-door travel costs.

    See: Part 1
    Section 9.1.3, Most economical means of travel
    Section 9.1.12, Door-to-door travel

9.4.8 Number of recreation leave travel trips

  1. A trainee may be provided with up to three return trips in a financial year, including any graduation trip.

  2. Any other eligible member, including a member undergoing training, may be provided with one return trip in a financial year.

  3. If a member cannot be granted their recreation leave travel benefit for Service reasons, they may apply for the CDF to defer it once only, into the following financial year. They must still meet all the conditions for eligibility in that following year.

  4. A member may be recalled from leave for Service reasons while using a recreation leave travel benefit. In this case, they are taken not to have used their travel benefit.

  5. Note: Section 9.4.4A limits the number of recreation leave travel, reunion travel, and remote location leave travel trips to a combined total of seven in a 12 month period.

Persons who can make the decision under subsection 9.4.8.3 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.9 Travel in advance of eligibility

The CDF may grant a member recreation leave travel in advance of their next year's eligibility. They will lose that benefit for that next year.

Exception: This advance cannot be granted unless it is reasonable to expect that the member will be eligible in the next year.

Persons who can make the decision under section 9.4.9 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.10 Excess travel costs

A member who chooses to travel by means that are not the most economical must do both the following.

  1. Pay any travel costs above the normal departmental liability.

    See: Part 1 section 9.1.7, Normal departmental liability

  2. Pay those excess costs before the booking is finalised. They pay them to the Collector of Relevant Money.

    Note: The member's payment is to be credited to the appropriate cost code for their travel.

9.4.11 Offset of benefit for travel to alternative destination

  1. A member can put the value of their benefit towards the cost of travel to meet their nominated family in an a destination alternative to the place where the nominated family normally lives in Australia. One of these conditions must be met.

    1. The CDF is satisfied that their nominated family is located at the alternative destination.

    2. The member's benefit under section 9.4.3 is to the capital city nearest their place of duty, and they wish to go somewhere else.

  2. The Commonwealth will pay up to the lesser of these two amounts.

    1. The cost of the actual travel.

    2. The cost of Defence travel to where the nominated family normally live, by the most economical means.

    Example: A member without dependants is on posting in Sydney. The nominated family (their parents) normally live in Brisbane but are currently on a caravanning holiday in northern Australia. The member flies from Sydney to Cairns to join their parents, travels with them to Darwin while on leave, and returns by air from Darwin to Sydney. The member is eligible for an amount equal to what Defence would have paid for an economy return air ticket from Sydney to Brisbane.

Persons who can make the decision under paragraph 9.4.11.1.a on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.12 Vehicle allowance for trip to transport terminal

  1. A member is eligible for vehicle allowance for the trip their vehicle makes from their residence to a transport terminal and back again. They do not have to be present for the whole of that journey. They could have been dropped off at the terminal to continue their journey on recreation leave travel at Commonwealth expense.

    Example: For a member in Nowra, Bomaderry railway station for transport to Sydney Airport.

  2. Payment of vehicle allowance under subsection 1 must not be more than the normal departmental liability.

    Example: Cab charge.

    See: Part 1 section 9.1.7, Normal departmental liability

9.4.13 Transfer of benefit

  1. A member may choose to transfer their benefit to the nominated family. This is to allow one or more of the nominated family to travel from their home to where the member is serving, and back again.

  2. If the member chooses to transfer travel, the Commonwealth will pay only up to what the member would have been eligible for under section 9.4.7, Recreation leave travel benefit.

  3. A member cannot transfer a benefit under subsection 1 if the member's place of duty is in a location that the nominated family would be required to isolate on entering that location.

9.4.14 Member with family overseas

  1. The CDF may grant recreation leave travel under this Division to a member whose nominated family is living overseas.

  2. The member is eligible for return travel to an international terminal in Australia. The terminal must be the one nearest their posting location from which a flight goes to where the nominated family lives. The travel must be by the most economical means.

    Note: The nearest international terminal may include Darwin.

Persons who can make the decision under subsection 9.4.14.1 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.15 Recreation leave travel – trainees

The CDF may approve recreation leave travel under this Division for a trainee on all the following conditions, in addition to relevant conditions in this Division.

  1. The travel is during a course break, or on graduation.

    Example: The member applies to return home during an Easter course break.

  2. Approval is subject to Service requirements and course structures.

  3. Travel may be refused for disciplinary reasons, or because of unsatisfactory academic progress, or for any other reason related to the member's training.

See: Chapter 1 Part 3 Division 1 section 1.3.75, Trainee

Persons who can make the decision under section 9.4.15 on behalf of the CDF:
For Army members:
Supervisor not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
For Air Force and Navy members:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

I want to know more...

Further info

Contact

Defence Travel

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au