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Division 4: Reunion travel for members

9.3.28 Purpose

The purpose of reunion travel is to reunite a member with their dependants who do not accompany the member to their posting location. Travel is provided at Commonwealth expense for either of the following.

  1. For the member to visit their dependants.

  2. For the dependants to visit the member.

9.3.29 Member this Division applies to

This Division applies to the following members performing duty within Australia.

  1. A member with dependants (unaccompanied).

  2. A member with dependants posted to a seagoing ship or seagoing submarine.

9.3.30 Reunion travel credits — general

  1. This section applies to a member who is not on a flexible service determination.

  2. A member is eligible for the following number of reunion travel credits.

    1. If the member is expected to be separated from their dependants for 12 months — six credits.

    2. If the member is expected to be separated from their dependants for more than two months and less than 12 months — one credit for each two month period of expected separation.

  3. A member who is separated from their dependants for two months or less is not eligible for a reunion travel credit.

9.3.31 Reunion travel credits — member on a flexible service determination

  1. This section applies to a member on a flexible service determination.

  2. A member is eligible for the following number of reunion travel credits.

    1. If the member is expected to be separated from their dependants for 12 months — the number calculated under subsection 3.

    2. If the member is expected to be separated from their dependants for more than two months and less than 12 months — a pro rata amount of the number calculated under subsection 3.

    3. If the member is expected to be separated from their dependants for two months or less — zero.

  3. The number of reunion travel credits for a member's percentage of full-time duty in column A of the following table, calculated under subsection 4, is the number in column B in the same item.

  4. Item Column A
    Percentage of full time duty
    Column B
    Maximum number of credits a year
    1. Less than 25% two
    2. 25% to 50%
    three
    3. More than 50% and less than 75% four
    4. 75% to less than 100% five
  5. For the purpose of subsection 3, the percentage of full time duty is calculated using the following formula.

  6. fortnightly additional leave credit = (10 minus NEF) times (max divided by 260)

    Where:

    A is the number of full days of duty in the member's pattern of service over the duration of the flexible service determination.

    B is the sum of the combination of part days of duty in a fortnight that add up to eight hours, over the duration of the flexible service determination.

    Days is the total number of days over the duration of the flexible service determination.

  7. If a member’s pattern of service is varied, the number of reunion travel credits is to be recalculated in accordance with subsection 2 to subsection 4.

  8. Note: A recalculation is not undertaken if the variation is for 28 or less continuous days.

  9. If a member's flexible service determination is ended for Service reasons with at least three months remaining in the 12 month period beginning the day the separation period began, the member is eligible for six reunion travel credits in that 12 month period.

  10. If a member ends their flexible service determination with at least six months remaining in the 12 month period beginning the day the separation period began, the member is eligible for six reunion travel credits in that 12 month period.

9.3.32 Crediting and expiry of reunion travel credits

  1. Reunion travel credits are credited to the member on one of the following days.

    1. If the separation period occurs immediately after the member was living with their dependants — the day the separation period commences.

    2. If the separation period is expected to continue for more than two months immediately after the member's reunion travel credits have expired under subsection 2 — the day after the reunion travel credits expire.

  2. Reunion travel credits expire on one of the following days.

    1. If the expected period of separation is 12 months or more — the day that is 12 months after they were credited.

    2. If the expected period of separation is less than 12 months — the day that is the last day of the expected period of separation.

  3. The period under subsection 2 may be extended if the following apply.

    1. The CDF is satisfied the member could not use the credits due to Service reasons.

    2. The member continues to be separated from their dependants after their reunion credits would have expired.

    3. Note: Credits may be used at any time during the period of separation, subject to section 9.3.33A.

Persons who can make the decision under paragraph 9.3.32.3.a on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6, in the member's direct chain of command or supervision

9.3.33 Benefit for each reunion travel credit

  1. Subject to subsection 2, a reunion travel credit is door-to-door travel, including a return economy class airfare, between a location in paragraph a and a location in paragraph b.

    1. One of the following.

      1. The member's duty location.

      2. If the member is posted to a seagoing ship or seagoing submarine, any port in Australia.

    2. One of the following.

      1. If the dependants live in Australia, the location of the dependant's home.

      2. If the dependants do not live in Australia, the nearest international terminal in Australia to the member's duty location that has flights to or from the country where the dependant’s live.

      3. Note: Door-to-door travel is defined in section 9.1.12.

  2. If a member uses a reunion travel credit for a dependant to travel to the member’s location and the travel is not booked by Defence, a reunion travel credit is the lesser of the following amounts.

    1. The value of benefit provided under subsection 1, calculated under section 9.1.8.

    2. The total cost of door-to-door travel for the dependants travelling on the reunion travel credit.

    Notes:

    1. A member may use a reunion travel credit under subsection 2 for more than one dependant to travel.

    2. The benefit under subsection 2 is paid by reimbursement.

  3. If the travel is by a means of transport other than air, the member is eligible for an amount up to the normal departmental liability under section 9.1.7 that would have been payable.

9.3.33AA Additional benefits for each reunion travel credit - COVID-19

  1. This section applies to a member if they use a reunion travel credit under section 9.3.33 and are required to isolate as a consequence of being in a place that is in connection with the reunion travel.

  2. Note: This section does not apply to a dependant travelling on a member's reunion travel credit.

  3. In addition to section 9.3.33, a member is eligible for additional benefits if they have not used a reunion travel credit under section 9.3.33 in the lesser of the following periods.

    1. The period 6 months before the reunion travel credit is to be used.

    2. If the decision maker is satisfied there are exceptional circumstances — a period less than 6 months before the reunion travel credit is to be used.

  4. A member cannot receive additional benefits under this section more than twice within a 12 month period.

  5. For the purpose of this section, the following apply.

  6. Additional benefits means any of the following.

    1. If the place of isolation is directed by State or Territory authorities that is not the member's usual residence — the cost of the accommodation in which the member is required to isolate.

    2. If the place of the isolation is not directed, and it is not practical for the member to complete the isolation period at their usual residence or the residence of their dependants — travelling allowance payable under section 9.5.35.

    Notes:
    1. There is no benefit under subsection 2 for a member who is required to isolate in their usual residence.
    2. Additional benefits under paragraph a may be reimbursed to the member or paid to the service provider.

    Decision maker means a person in the member's direct chain of command or supervision who is one of the following.

    1. A commanding officer holding a rank of Major or above.

    2. A director.

9.3.33A Using reunion travel credits

  1. A member's reunion travel credits may be used by the member or by the member's dependants.

  2. 1A.   A reunion travel credit cannot be used for a member’s dependant to travel if all of the following apply.

    1. The dependant will travel to or from a location that will result in the dependant being required to isolate.

    2. The requirement to isolate is known before the travel commences.

  3. If the member is to be absent from duty during a period to which the use of the reunion travel credit relates, the member must be on one of the following to use a reunion travel credit.

    1. A form of leave.

    2. A nonworking period.

    3. Note: A member does not need leave approved for their dependants to travel to the member's location if the member is not going to be absent from duty.

  4. A member's reunion travel credits are reduced by all the following.

    1. One of the following.

      1. One credit for each person who travels using the member’s reunion travel credits under subsection 9.3.33.1.

      2. The number of credits used by the member under subsection 9.3.33.2.

    2. One credit for each time all of the following apply.

      1. The member serves on temporary duty in the same location as their dependants.

      2. The member is not required for duty for two or more days in a row.

      3. Note: The member is expected to use the free time for the purpose of reuniting with their family.

    3. One credit for each person who travels using a reunion travel credit if all the following apply.

      1. The member’s dependant is a member.

      2. The dependant has reunion travel credits.

      3. The dependant’s reunion travel credits are used to reunite with the member.

    Note: Section 9.4.4A limits the number of recreation leave travel, reunion travel, and remote location leave travel trips to a combined total of seven in a 12 month period.

9.3.33B Using multiple reunion travel credits

A member may use more than one reunion travel credit at the same time if all the following apply.

  1. The CDF is satisfied that the use of more than one reunion travel credit at a time is reasonable.

  2. Two or more of the member’s dependants are travelling to the member’s duty location.

  3. The member has the required number of reunion travel credits.

Persons who can make the decision under paragraph 9.3.33B.a on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6, in the member's direct chain of command or supervision

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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Further info

Contact

Defence Travel

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au