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Division 4: Travel on posting

9.2.13 Purpose

This Division sets out a member's eligibility for travel, baggage and accommodation expenses on their removal on posting.

9.2.14 Rail as the most economical means of travel

This table sets out benefits and conditions when a member travels on posting and rail is the most economical means of travel.

Note: These benefits are in addition to the basic benefit in Part 1 of this Chapter.

Benefits and conditions
Item If the member... the member...
1. travels by rail as the most economical means
  1. is expected to transfer baggage with their furniture and effects. If the baggage is carried by rail, the restrictions in section 9.1.10 apply.
  2. is eligible for reasonable costs for accommodation and meals for themselves and any dependants.
  3. is eligible for reasonable door-to-door travel costs.
  4. will not be reimbursed costs of accommodation and meals if travelling allowance is paid.
2. chooses to travel by air rather than rail
  1. may be approved air travel for all or part of the journey.
  2. will not be approved air travel until the member has paid any additional cost of travelling by air rather than by rail.
  3. must pay any excess baggage costs.
3. chooses to travel by private vehicle rather than rail and their dependants may be authorised to travel and may be eligible for vehicle allowance up to the cost of first class rail travel. Both of the following conditions apply.
  1. The member's rank does not matter.
  2. Any cost of sleeping berth accommodation is used in working out the cost of rail travel. This applies whether it is included in the fare or available as an additional cost.
Note: If the travel is on a working day, any time greater than the time it takes to travel by rail should be taken as leave.

9.2.15 Air as the most economical means of travel

This table sets out benefits and conditions when a member travels on posting and air is the most economical means of travel.

Note: These benefits are in addition to the basic benefit in Part 1 of this Chapter.

Benefits and conditions
Item If the member... the member...
1. travels by air as the most economical means with their dependants
  1. may have their baggage limit increased by:
    1. one piece for each adult dependant, and
    2. up to two pieces for children.
    Note: This additional benefit should be used to transport cutlery, linen, curtains and similar items. The aim is to help the family take up Service accommodation as soon as possible.
  2. is eligible for reasonable costs for accommodation and meals.
  3. is eligible for reasonable door-to-door travel costs.
2. travels by air as the most economical means without their dependants
  1. may have their baggage limit increased by:
    1. up to three pieces for the following journeys:
      • to or from Darwin,
      • between a remote location and the nearest capital city, or
      • between a place in an external territory and a place in Australia.
    2. one piece of baggage for any other journey.
  2. is eligible for reasonable costs for themselves and any dependants’ accommodation and meals.
  3. is eligible for reasonable door-to-door travel costs.
3. chooses to travel by private vehicle rather than air
  1. and their dependants may be authorised to travel.
  2. the member may be eligible for vehicle allowance up to the cost of air travel.
Note: If the travel is on a working day, any time greater than the allowable travelling time should be taken as leave. See: Part 6 section 9.6.7, Definitions

9.2.16 Coach as the most economical means of travel

This table sets out benefits and conditions when a member travels on posting and coach is the most economical means of travel.

Note 1: Coach travel will not usually be the most economical means.

See: Part 1 subsection 9.1.3.4, Most economical means of travel

Note 2: These benefits are in addition to the basic benefit in Part 1 of this Chapter.

Benefits and conditions
Item If the member... the member...
1. travels by coach as the most economical means
  1. may be eligible for travelling allowance and meal allowance.
  2. is eligible for reasonable costs for themselves and any dependants’ accommodation and meals.
  3. is eligible for reasonable door-to-door travel costs.
  4. must pay any additional baggage costs over the eligible maximum baggage limit under section 9.1.10.
See: Part 1 section 9.1.10, Baggage – general
2. chooses to travel by private vehicle rather than coach
  1. and their dependants may be authorised to travel.
  2. may be eligible for vehicle allowance up to the cost of coach travel.
Note: If the travel is on a working day, any time greater than the time it takes to travel by coach should be taken as leave.

9.2.17 Reimbursement of personal expenditure on travel

  1. This section applies to a member eligible for travel under this Division who travels at their own expense.

  2. Subject to subsection 3, the member is eligible to be reimbursed the actual travel costs of their travel up to the value of the travel the member would have taken if they did not travel at their own expense.

  3. If the member is directed to travel by a specified route when travelling at their own expense, the member ceases to be eligible for the amount payable under subsection 2 if they do not follow the specified route unless the decision maker is satisfied there are exceptional circumstances for not following the route.

  4. In this section, decision maker means any of the following.

    1. An employee of Toll transitions who performs the duties of any of the following.

      1. National Relocation Administration Services Manager.

      2. Regional Relocation Manager.

      3. Relocation Administration Services Manager.

      4. Senior Case Manager.

    2. Director Relocations and Housing.

    3. Assistant Director Relocation Services.

9.2.18 Members travelling without dependants

A member who has dependants but travels on posting without them has the same benefits as a member on temporary duty.

See: Division 2, Travel on temporary duty

9.2.19 Delayed or interrupted posting travel

  1. This section applies to a member who meets the following.

    1. They are travelling to their next posting location by vehicle.

    2. Their journey is delayed or interrupted by one of the following.

      1. The road is closed.

      2. A State or Territory border that the member must cross is closed.

  2. The member is eligible for the following for the duration of the delay for themself and their dependant if the CDF is satisfied that the payment is reasonable.

    1. Meal allowance paid at the rate specified in Annex 9.5.A Part 4 columns B, C and D.

    2. The reasonable cost of accommodation in the most practicable location before the road or border closure.

    3. Note: Regard should be given to the accommodation rates specified in Annex 9.5.A Part 1 column C for the location.

  3. A benefit under subsection 2 may be paid by reimbursement.

Persons who can make the decision under section 9.2.19 on behalf of the CDF:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
Commanding Officer for a member in the Navy

9.2.19A Rerouted travel

  1. This section applies to member who meets all of the following.

    1. They are travelling to their next posting location by vehicle.

    2. The member is required to travel by a specified route.

    3. The member is unable to travel by the route because the State or Territory border that the member must cross is closed.

    4. Either of the following applies.

      1. The specified route is changed.

      2. The member is directed to fly.

  2. If the member's specified route is changed, the allowances paid, or payable, to the member for the journey will be recalculated based on the member's changed specified route.

  3. Note: If a member’s recalculated allowances and less than what the member has been paid, the member will be required to repay the difference.

  4. If the member is directed to fly, the member is eligible for the following for themselves and a dependant travelling with them.

    1. Flights from the most practicable airport near the member’s location to their next posting location.

    2. The removal of a vehicle and towable item from the most practicable location near the member’s location to their next posting location.

    3. Travel allowances, including accommodation, that would ordinarily be payable under Part 5 Division 3 for the following.

      1. The flight.

      2. The time period between the day the member was not able to travel on the specified route and their arrival at the member’s next posting location.

    4. If the member is travelling with items that cannot be removed under Chapter 6 Part 5 Division 2, the reimbursement for the removal of those items that would be payable under section 6.5.10A and section 6.5.11A.

  5. If the member is directed to fly, the allowances paid, or payable, to the member for the journey will be recalculated based on the member's change travel plans.

  6. Note: If a member's recalculated allowances is less than what the member has been paid, the member will be required to repay the difference.

9.2.20 If a member's adult dependant is also a member

If a member's spouse or partner is also a member, the family unit has only one benefit on each occasion of a posting.

9.2.21 Cost limits on travel on posting and removal to certain destinations

  1. Commonwealth assistance may be limited when a member travels on removal to either of the following destinations.

    1. A seagoing ship or seagoing submarine.

    2. A personal location for which removal benefits were provided.

  2. If removal costs are limited, then related travel costs are limited in the same way.

  3. The removal and travel costs will be combined in assessing any excess costs.

  4. The member must pay for any excess costs.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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Further info

Contact

Defence Travel

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au

Toll Transitions

1800 819 167

Toll Transitions

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au