Note: If a term is not defined anywhere in this manual or other legislation, it has the same meaning as in the Macquarie Dictionary.
For definitions relating to dependants, see Chapter 1 Part 3 Division 2
Warning – Different Definitions for Overseas Conditions of Service
The following terms are defined differently for overseas conditions of service:
Those definitions are in Chapter 12.
See: Chapter 12 Part 3, Definitions for Chapters 12 to 17
This Division defines general terms and explains important concepts used in Chapters 1 to 17.
See: Division 2 for definitions and interpretations related to dependants.
Act means the Defence Act 1903.
Includes an allowance made under section 58B or section 58H of the Defence Act 1903, unless expressly stated otherwise
Means a form approved by Assistant Secretary People Policy and Employment Conditions by notifiable instrument.
Note: A complete list of the approved forms can be found in Defence Determination 2016/19 (Approved forms) Instrument 2019 (No. 2).
For service within Australia – baggage means personal possessions that meet either of these conditions.
They accompany the member by public transport.
They are sent by public transport unaccompanied.
Calendar month has the same meaning as in section 2B of the Acts Interpretation Act 1901.
Capital city means Canberra, Darwin or the metropolitan area of the capital city of a State.
CDF means the Chief of the Defence Force. This includes a reference to another person that the CDF authorises to act on their behalf.
Commonwealth includes a body corporate incorporated for a public purpose by or under a law of the Commonwealth or of a Territory. Commonwealth excludes an incorporated company, society or association.
See: Section 17 of the Acts Interpretation Act 1901
Commonwealth removalist means Toll Transitions Pty Ltd, its subcontractors, agents or employees who provide removal services under a contract with the Commonwealth.
Compulsory residency means training in a hospital undertaken by a medical officer as a condition of entry into the medical profession. It does not matter whether or not the medical officer lives in accommodation provided by the hospital.
Continuous full-time service excludes Reserve service. Members on continuous full-time service are paid an annual rate of salary under DFRT Determination No. 2 of 2017, Salaries. If eligible, they are entitled to the conditions of service under Chapters 2 to 17.
This concept applies to the service performed by these two groups of members.
Members of the Permanent Forces.
Members of the Reserves who are required to perform a period of continuous full-time service with the Permanent Forces.
See also: Section 1.3.67, Reserve service
Note: In the total workforce model, a member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and also on Service option C is also on continuous full-time service.
Example: A member joined the Navy in 2000 and served 10 years in the Permanent Forces. The member then joined the Reserves and performed intermittent Navy reserve days during 2010 to 2014. The member is then called out for continuous full-time service for all of 2015.
|Item||During the period...||the member was on...|
|1.||2000 to 2009||continuous full-time service.|
|2.||2010 to 2014||Reserve service.|
|3.||2015||continuous full-time service.|
Note: 'Ceasing continuous full-time service' includes all forms of termination or transfer of service. This includes on retirement, retrenchment, and on completing a period of engagement.
Means civil custody in the absence of a finding of guilt under any of the following.
A Commonwealth law, other than the Defence Force Discipline Act 1982.
A State or Territory law.
A foreign law.
Note: Custody does not include military custody.
The daily rate of any annual rate means the relevant calculation set out at section 3.2.7.
See: Chapter 3 Part 2 Division 1 section 3.2.7, Administration of salary and allowances
If a member is eligible for a daily rate of an allowance determined by the Defence Force Remuneration Tribunal, the rate is listed in the relevant determination.
See: DFRT Determination No. 11 of 2013, ADF Allowances, section A.1.7, Payment arrangements
Defence Regulation means the Defence Regulation 2016.
Dentist means a dental practitioner registered under the law of a State or Territory. It includes an ADF dental officer.
Deployment means warlike or non-warlike service overseas by members assigned for duty with a UN mission or a similar force.
Note: The list of deployments approved by the Minister is available in Annex 17.1.A.
Means a punishment of detention imposed on a member who has been convicted of a Service offence under the Defence Force Discipline Act 1982.
Doctor means a medical practitioner registered under the law of a State or Territory. It includes an ADF medical officer.
See: Part 6 section 1.6.1, Dual entitlement – member's adult dependant is also a member.
Effective date of posting means whichever is the later of these dates.
The date in the member's posting order.
The date the member starts duty at their new posting location.
Section 1.3.57, Posting period – within Australia
Section 12.3.16, Posting period overseas
Emergency means an event that causes, or threatens to cause any of the following.
The death of, or injury or other damage to the health of, any person on a Defence establishment.
The destruction of, or damage to, any property on a Defence establishment.
A disruption to essential services on a Defence establishment.
Note: This is not limited to naturally occurring events (such as earthquakes, floods or storms) but would, for example, include fires, explosions, accidents, epidemics, pandemics, emissions of poisons, radiation or other hazardous agents, hijacks, sieges, riots, acts of terrorism and hostilities by an enemy.
Employment includes full-time or part-time work. It does not include voluntary work.
The capacity of a rotary engine is the displacement of the engine according to the specifications of the engine issued by the manufacturer of the vehicle.
The manufacturer of a rotary engine-driven vehicle may not state the displacement of the engine in the specifications. They may state the displacement of the rotor or rotors comprising the engine instead. In this case, the capacity of the engine is taken to be either of these figures.
The displacement of the rotor that makes up the engine.
The sum of the displacements of the rotors that make up the engine.
See: Chapter 1 Part 4.
Evacuation order means an order given by the Senior ADF Officer of a Defence establishment in response to an emergency to evacuate the establishment.
A flexible service determination is a determination made under subsection 23(2) of the Defence Act 1903.
The fortnightly rate of any annual rate means the calculation set out at subsection 184.108.40.206 as adjusted by subsection 220.127.116.11.
See: Chapter 3 Part 2 Division 1 section 3.2.7, Administration of salary and allowances
Gaining location means the posting location to which a member is posted in their posting authority.
For the purpose of a medical absence, a health professional means:
A registered medical or dental practitioner who provides services as a Defence member, Australian Public Service employee or otherwise under an agreement in place with Defence.
A registered medical practitioner.
Any of the following persons who are competent, credentialed and authorised by Surgeon General Australian Defence Force to perform an extended role.
A Nursing Officer.
A Nurse Practitioner.
An Advanced Medical Assistant (AMA) or Advanced Medical Technician (AMT).
A Clinical Manager (CM).
Means a punishment of imprisonment imposed on a member who has been convicted of an offence by any of the following.
A Service Tribunal under the Defence Force Discipline Act 1982.
A civilian court under the law of the Commonwealth, State or Territory.
A civil court of another country.
Initial minimum period of service means the period of service a member must serve following enlistment or appointment, which if not completed may result in a service obligation debt under Defence Regulation.
See: Section 25 of the Defence Regulation
Isolation period means the period a person is required to isolate themself.
Note: An isolation period may also be known as a quarantine period.
Legal officer means an officer who is, or is eligible to be, admitted as a barrister or solicitor of the High Court or the Supreme Court of a State or Territory. This does not include an officer who is a Judge of the Federal Court or a Judge of a court of a State or Territory.
Living in means occupying living-in accommodation.
Living-in accommodation means either of these forms of accommodation.
A barracks or similar kind of residential accommodation that meets both these conditions.
It is owned or controlled by the Commonwealth.
It is provided primarily for the use of members without dependants.
Living out means not living in.
See: Section 1.3.32, Living in
For service within Australia, location of residence means an area surrounding a member's residence. It is the area defined by the distance the member can travel from their residence and back, door to door. The distance is the greater of these two distances.
How far the member can travel in 150 minutes by the most appropriate and efficient means of public transport.
30 km each way by public road.
See also: Section 1.3.55, Posting location – within Australia
Within Australia – long-term posting means a period of duty that the member's Service has directed to be for more than six months.
For duty overseas – see Chapter 12 Part 3 section 12.3.9, Long-term posting overseas.
This table defines losing location for a member granted a removal.
|Item||If the member is...||then their losing location is the location in Australia...|
|1.||a member with dependants on their first removal after joining or rejoining the Permanent Forces||of the current or last permanent home of their dependants when they joined or rejoined.|
|2.||any other member with dependants||to which they were last granted a removal for their dependants.|
|3.||a member with dependants (unaccompanied)|
|4.||a member without dependants||to which they were last granted a removal.|
Meal costs include compulsory service charges and taxes, such as goods and services tax (GST).
Meal costs exclude these items.
The cost of alcoholic drinks.
Meal period means one hour beginning at these times.
0700 hours for breakfast.
1300 hours for lunch.
1900 hours for dinner.
Medical absence is the term used to describe the period for which a member is granted leave to be absent from duty for health reasons.
Related Information: Chapter 5 Part 3, Medical absence from duty
Member has the same meaning as in sections 4 and 58A of the Defence Act 1903.
Section 4 of the Act: 'Member includes any officer, sailor, soldier and airman.'
Section 58A of the Act: 'Member includes a person who has ceased to be a member, whether by reason of death or otherwise.'
Part 2 section 1.2.2. This section restricts the application of Chapters 1 to 17 to existing ADF members on continuous full-time service. This is unless a provision makes it clear that the provision applies to members on Reserve service, or former members.
The definitions of continuous full-time service and Reserve service in this Part.
Section 1.3.72A, Service category
Section 1.3.72B, Service option C
Member undergoing recategorisation training means a member who is in the following circumstances.
The member commences training in a capacity listed in Schedule B.13 to DFRT Determination No. 2 of 2017, Salaries.
For members of the Permanent Forces and members of the Reserves on continuous full-time service — Part 1 of Schedule B.13.
Note: In the total workforce model, a member of the Permanent Forces may be described as a member in Service category 6 or 7. A member of the Reserves on continuous full-time service may be described as a member in Service category 3, 4 or 5 who is also on Service option C.
For members on Reserve service — Part 2 of Schedule B.13.
Note: In the total workforce model, a member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.
Note 1: These members are entitled to salary non-reduction under Chapter 3 Part 2 Division 2 section 3.2.25.
Note 2: This definition does not apply to new entrants to the ADF who have only ever been on a trainee rate of salary under Schedule B.13.
See: Section 1.3.8, Calendar month
Non-warlike service means both these kinds of service for the purposes of the Veterans' Entitlements Act 1986.
Service with a peacekeeping force for the purposes of Part IV.
Hazardous service for the purposes of section 120.
A nonworking period under a flexible service determination is the period that is not the member's pattern of service.
See: Chapter 9 Part 1 section 9.1.7.
There are no minimum prescribed working hours for the ADF. Members on continuous full-time service are paid on a 24-hour day, seven-day week basis.
There is no such thing as payment for overtime. However, commanders set a normal working day taking account of normal community standards, operational requirements and occupational health and safety factors.
For a deployment, operational area means the specified area for a deployment in section 17.7.6.
See: Chapter 17 Part 7 Division 1 section 17.7.6, Rate of allowance
Own home is defined in Chapter 7.
Paid leave means a period of leave when a member is entitled to salary.
Pattern of Reserve service means the periods that a member of the Reserves has agreed with their supervisor that they would attend for duty.
Means the hours of duty or periods of duty prescribed under a flexible service determination.
Pay grade means the pay grade for a member under DFRT Determination No. 2 of 2017, Salaries.
Pay to the Commonwealth means a member's obligation to pay (or repay) money to the Commonwealth. This is if the member incurs a debt or liability to the Commonwealth.
Example 1: The member has been overpaid a benefit.
Example 2: The member is liable to contribute money towards the cost of a particular conditions of service benefit that the Commonwealth provides to them.
Period of prospective service has the same meaning as in Part 8 of the Military Superannuation and Benefits Act 1991, as preserved by Schedule 4 of the Defence Legislation Amendment Act (No. 1) 2005.
Note: The definition in that Act reads as follows.
"period of prospective service, in relation to a member to whom retention benefit is payable or has been paid, means the period:
if the member is or was, at the time when the benefit becomes or became payable, subject to a return of service obligation — immediately after the end of the period of service that the member is required to complete because of that obligation; or
if subparagraph (i) does not apply — on benefit computation day in relation to the member; and
ending at the end of:
the day on which the member will, if he or she does not cease beforehand to serve in the Permanent Forces:
complete 20 years of continuous eligible service; or
if, at the time when, or at any time after, the benefit becomes or became payable, the member is, or was, subject to a return of service obligation — complete a period of continuous eligible service that, excluding the period of service that the member is required to serve because of that obligation, is equal to 20 years; or
the day on which the member will reach his or her retiring age;
whichever occurs first."
A personal location is a location in which the member's dependants choose to live.
Exception: The location where the member lives cannot be a personal location.
Not all situations where dependants live in a personal location attract the same benefits.
A benefit may be made available to a member on compassionate grounds. If the member satisfies any eligibility requirements for that benefit and the member's dependants live in a personal location, that personal location is known as a personal location where benefits are provided.
Example: A member's dependants need to live near a children's hospital while the member's child undergoes chemotherapy. The member meets the compassionate test for every benefit that can apply and lives in a personal location where benefits are provided.
A benefit may be expressed as not applying in relation to a member with dependants in a personal location. The member and dependants are not eligible for that benefit.
A personal location may be inside or outside of Australia. A personal location outside of Australia attracts a more limited level of benefits.
Related Information: Chapter 8 Part 3, Member with dependants (unaccompanied) summary has more information about removal and housing for members in different situations.
For service within Australia, posting location means an area surrounding a member's normal place of duty. It must be one of these areas.
An area defined by the distance the member can travel from their usual residence to their normal place of duty and back, door to door. The distance is the greater of these two distances.
How far the member can travel in 150 minutes by the most appropriate and efficient means of public transport available during their normal hours of duty.
30 km each way on the most direct route by public road.
This may not necessarily be the quickest route to travel.
This subparagraph displaces the general principle in section 35 of the Acts Interpretation Act 1901.
An area greater than the area described in paragraph a. that the member proposes and the CDF approves. Approval may only be given if the CDF is satisfied that both these criteria are met.
The member's daily attendance for duty would not be affected by any additional travelling time.
The member commutes daily to their normal place of duty.
Any greater area in which a Service residence is located, if the Service residence is made available for members serving at the member's normal place of duty.
An area under paragraph 18.104.22.168.a extended for a member participating in the Puckapunyal housing trial.
Note: Section 7.1.16A provides the basis on which a posting location can be extended for the purpose of the Puckapunyal housing trial.
1. A member's normal place of duty is taken to mean the gangway, front gate or normal entry point for the ship, establishment, base, barracks or office where the member is required to attend for duty on a daily basis.
2. A member's normal place of duty does not mean the member's actual desk or physical work location on the base or establishment, or an Alternative Location of Work.
This subsection applies to a member with dependants (unaccompanied) or a member who is posted to a seagoing ship. Their posting location includes a location that their dependants live in.
See also: Section 1.3.35, Location of residence – within Australia
Related Information: While this definition sets the posting location for most benefits, some members may get benefits based on other locations.
See: Chapter 7 Part 1 Division 3 section 7.1.15, Posting location
Persons who can make the decision under paragraph 22.214.171.124.b on behalf of the CDF:
Director/Commanding Officer/Officer Commanding not below MAJ(E)/APS 6 in the member's direct chain of command or supervision
See: Chapter 12 Part 3 section 12.3.15, Posting location.
For service within Australia, a member's posting period starts on the day they begin duty at a posting location and ends on the day they finish duty there. This is subject to subsections 2 to 6.
The posting period starts on the day the member arrives at the location if they arrive on any of these days.
A Saturday, Sunday or public holiday immediately before the day they begin duty.
A day during a period of paid leave immediately before the day they begin duty.
The day they are granted a removal to the location, or any later day.
The member's dependants may be granted a removal to the posting location and arrive there before the member. In this case, the posting period starts on the day the dependants arrive.
The posting period ends on the day the member leaves the location, if they leave on any of these days.
A Saturday, Sunday or public holiday immediately before the day they finish duty.
A day during a period of paid leave immediately before the day they finish duty.
The day they are granted a removal from the location, or any later day.
The member's dependants may be granted a removal from the posting location and depart after the member. In this case, the posting period ends on the day the dependants depart.
The CDF may decide it is reasonable for a member's posting period to start on an earlier day or end on a later day. The CDF must consider all these criteria.
The circumstances of the member's removal to or from the location.
The number, age, gender and circumstances of the member's dependants.
The availability of rental accommodation at the location.
Any other factor relevant to the posting.
Note: Other Chapters have specific provisions about when particular benefits start and stop. These provisions override this definition for those benefits.
Examples: Maritime disability allowance, ADF district allowance and housing assistance.
Persons who can make the decision under subsection 126.96.36.199 on behalf of the CDF:
An employee of Toll Transitions who performs the duties of:
Director Relocations and Housing
Assistant Director Relocation Services
See: Chapter 12 Part 3 section 12.3.16, Posting period overseas.
Private Proficient is not a formal ADF rank. It is a salary proficiency point.
See: Chapter 3 Part 2 Division 3 section 3.2.37, Salary – Private Proficient
Private vehicle means a motor vehicle that is registered in the name of the member or their dependant.
Examples: Cars, trucks, motor cycles (and sidecar), motor scooters.
Non-examples: Recreational or hobby vehicles that cannot be registered.
Public holiday means a day, or part of a day, that a member is eligible to take as a public holiday.
Public transport means transport available to the public by regular services over fixed routes.
Rank includes the following, unless otherwise specified, but does not include a rank that is to be held as an honorary rank.
For a Chaplain — division.
For a Maritime Spiritual Wellbeing Officer — class.
Refitting port means the port where a seagoing ship or seagoing submarine refits if the port is different to the ship's home port.
Remote location means a location listed in Annex 4.4.A.
See: Chapter 4 Part 4 Annex 4.4.A, Remote locations for ADF district allowance
Removal means a removal by a Commonwealth removalist.
See: Section 1.3.12, Commonwealth removalist
A person is required to isolate themself if the following apply.
If the person is in Australia, they are required under a law of a State or Territory to isolate themself.
If the person is on a long-term posting overseas or short-term duty overseas, or accompanying a member on a long-term posting overseas or short-term duty overseas, and they are required under a law of a State or Territory, or a law of a foreign government, to isolate themself.
Note: Isolation may also be known as quarantine.
Reserve service means a period of service performed by a member of the Reserves that is not continuous full-time service.
See: Section 1.3.15, Continuous full-time service
Restricted destination means any of the following.
Democratic People’s Republic of Korea.
A country, or a part of a country, listed by the Department of Foreign Affairs and Trade with an advice level of ‘Do not travel’.
Note: The locations listed by DFAT as 'Do not travel' locations can be found on the Smarttraveller destinations page. On this page, filter the search to 'Do not travel'.
Retirement age has the same meaning as under section 23(4) of the Defence Regulation.
Return of service obligation means the period of service that a member is required to complete in respect of specified training, education, experience or special duties, which if not completed may result in a service obligation debt under Defence Regulation.
See: Section 25 of the Defence Regulation
Salary means salary paid or payable under DFRT Determination No. 2 of 2017, Salaries.
Seagoing ship has the same meaning as in DFRT Determination No. 11 of 2013, ADF allowances, as amended.
See: DFRT Determination No. 11 of 2013, ADF allowances, Division B.9, published at Chapter 4 Part 2 Part B Division B.9 section B.9.2, Definitions.
Seagoing submarine has the same meaning as in DFRT Determination No. 11 of 2013, ADF allowances, as amended.
See: DFRT Determination No. 11 of 2013, ADF allowances, Division B.9, published at Chapter 4 Part 2 Part B Division B.9 section B.9.2, Definitions.
Serious illness has the following meanings.
|Item||For...||serious illness means an illness or injury that could...|
|1.||endanger the person's life.|
Australians dangerously ill scheme
Chapter 9 Part 3 Division 9
Chapter 17 Part 4
do any or all of the following.
A Service category is part of the total workforce model. It groups members into categories that share the same, mutual Service obligations and conditions of service. It may also be known as a SERCAT.
A member is placed into one of six Service categories.
Note: The following descriptions only apply for conditions of service purposes.
|1.||Service category 1
|This category is reserved for some APS employees.|
|2.||Service category 2
|Reserve members who do not render service and have no service obligation. They are liable for call out.|
|3.||Service category 3
|Reserve members who are available for voluntary service, or are rendering service. This category has a level of service obligation applied at a Service's discretion. They are liable for call out.|
|4.||Service category 4
|Reserve members who are available for voluntary service to provide capability at short notice. The level and pattern of their service obligation is applied at a Service's discretion. They are liable for call out.|
|5.||Service category 5
|Reserve members voluntarily rendering a specified pattern of service. The level of service obligation is applied at a Service's discretion. This category carries a liability for call out.|
|6.||Service category 6
|Permanent Force members rendering part-time service under a flexible service determination. The members have continuous full-time service obligations in the same way as a member in Service category 7, including the inherent liability to serve on a full-time basis if required to do so.|
|7.||Service category 7
|Permanent Force members rendering full-time service.|
A member may also be place in a Service option.
Service option C describes a member who is in the Reserves and is also on continuous full-time service. It is part of the total workforce model.
Example: A member in Service category 3 who is also on Service option C.
Service option C may also be known as SERVOP C.
Service residence means residential accommodation provided by the Commonwealth. It does not include living-in accommodation.
See: Chapter 7 Part 6, Service residences
Ship's home port means the port from which the seagoing ship or seagoing submarine regularly operates for a period of more than one year.
Within Australia – short-term duty means a period of duty that the member's Service has directed to be for six months or less.
For duty overseas – see Chapter 12 Part 3 section 12.3.18, Short-term duty overseas.
Trainee means a new entrant to the ADF who is on a trainee salary. This means a rate of salary under Schedule B.13 to DFRT Determination No. 2 of 2017, Salaries.
Note: This definition does not apply to existing members of the Permanent Forces who are undergoing a form of in-service training mentioned in Schedule B.13. These members are entitled to salary non-reduction under Chapter 3 Part 2 Division 2 section 3.2.25. They are defined as members undergoing recategorisation training.
See: Section 1.3.43, Member undergoing recategorisation training
Training commitment means an obligation for a member of the Reserves to render service for the purpose of undertaking training.
Note: The obligation is created under section 27 of the Defence Regulation.
Travel card means a charge card that the Department of Defence provides to a member to pay accommodation, meal and incidental costs.
1. The Travel card may also be known as the Defence travel card.
2. The Travel card is the Defence Diners Card or the MasterCard Companion Card.
Unpaid leave means any of the following leave types.
Leave without pay.
Unpaid maternity leave.
Unpaid paternity leave.
If a member is on a period of unpaid leave and receives the payment under the Government Paid Parental Leave scheme during that period, the payment does not change the status of the member's unpaid leave to paid leave.
Very serious illness means an illness or injury of such severity that life is imminently endangered.
Warlike service means service in the Defence Force of a kind determined as warlike service for the purposes of the Veterans' Entitlements Act 1986.
See: Section 5C of the Veterans' Entitlements Act 1986
Application to Reservists: Yes.