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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

 

 

 

 

 

Estate Works Program

Guidance

The Estate Investment Requirement (EIR) is a smart form to capture business unit, Command or Headquarters requirements for works facilities and buildings works on the Defence estate.  EIR’s are used to request estate activities delivered through the Estate Works Program.

Estate Works Program

  • Compliance and safety works
  • Sponsor funded works
  • Minor Facilities Upgrades
  • Building refurbishments
  • Road grading and resurfacing
  • Infrastructure maintenance works
  • Works at fuel installations

For the Estate Works Program, the EIR smart form is used for

  • new capability works estimated to cost in the range of $5,000 - $500,000
  • maintenance and sustainment works estimated to cost >$10,000
  • EIRs are not required for maintenance of facilities already appraised under E&IG’s Estate Appraisal process that forecasts maintenance requirements on Defence facilities.

IMPORTANT NOTE:
For all guidance on completing an EIR form for the other request types in the drop-down list on the EIR form, refer to the other guidance notes on the EIR page.

If the EIR does not meet defence capability requirements, is not suitably justified and or does not provide enough information; the EIR may be rejected and returned to the sponsor/user for further justification and/or more information.

1 - Download EIR and Stakeholder Engagement Guidance for the Estate Works Program

EIR Form can be downloaded here.
Estate Investment Requirement (EIR) Guidance Notes & Annex A - Stakeholder Engagement can be downloaded here

2 - Consult with E&IG

For assistance in completing an Estate Works Program EIR form, support is provided by Estate & Facilities Services (EFS) and by National Program Services (NPS). Refer to the Product Director page for contact details.

3 - Draft EIR

Follow the Estate Investment Requirement (EIR) Guidance Notes for the Estate Works Program for instructions on how to complete an EIR form.

4 - Review EIR with Estate Management & Planning (EM&P)

E&IG are to be engaged in finalising the EIRs to ensure information is complete for consideration for the Estate Works Program. The E&IG EM&P representative will review the draft version of the EIR and provide support in developing a final version. The EM&P representative will be required to sign the Cleared By section on the EIR.

Refer to E&IG Consultation and Review for further details on the purpose of consulting with E&IG.

5 - Security Risk Assesment

EIR requesting Security related works are to be submitted with a Security Risk Assessment (see EIR Guidance Notes)

6 - Review EIR with Base Manager (BM)

E&IG are to be engaged in finalising the EIR to ensure information is complete for consideration for the Estate Works Program. The E&IG Base Manager (BM) will review the final version of the EIR. The BM will be required to sign the Approved By section on the EIR.

Refer to E&IG Consultation and Review for further details on the purpose of consulting with E&IG.

7 - Submit EIR

The E&IG reviewed and signed EIR is submitted by the sponsor to the E&IG EIR Mailbox.

Refer to Estate Investment Requirement (EIR) Guidance for steps on how to submit the EIR form.

8 - What happens next?

Following receipt of an EIR form to the E&IG EIR Mailbox, the administration team will register the EIR and provide an email notification with the EIR reference number and point of contact for future communications.