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Defence Estate Quality Management System (DEQMS) Davis Langdon Certification Services

Procurement

Tender Advertising (including AusTender)

Defence Procurement Policy Manual (DPPM)

You must refer to the Defence Procurement Policy Manual (DPPM) to access full guidelines for tender advertising. The tender process follows the core purchasing principle of "value for money" as set out in the Commonwealth Procurement Rules.

Project Identifier Number - AZ Number

AZ Numbers are only required for tenders being received in hard copy at Decipha (Australia Post) or via email to the ID Tender Coordinator email address.

1. The following steps are required before a number can be issued:

  • Open up an email and address it to the ID.TenderCoordinator@defence.gov.au.
  • Copy the content of this table into the email and complete.
    All * Essential information must be completed for a tender number to be actioned
  • Description Project number and Name/Description of Project. *
    Type: E.g. RFT or ITR or DIP or DEHP or Single Select or etc.*
    Lodgement Approach: Hard copies via Mail / Email to the ID.TenderCoordinator InBox
    (Objective Reference to also be provided for this approach) /
    Electronic AusTender (AZ IDs for AusTender are not mandatory). *
    Issue Date: Approach to Market date.*
    Close Date: The date and time of Tender closing.*
    Opening Date: Date (and time, if relevant) of Tender opening.*
    Contact Name: Contact Officer*
    Contact Number: E.g. 68589 or 02 6266 8589.*
    Expected Volume of Submissions E.g. small (<5), medium (<10), large (>10)
    Further Information: Any other relevant details.

2. Once complete, an AZ number will be provided. Please notify the Tender Coordinator of changes ASAP.

Tender Advertising via AusTender - Mandatory

AusTender is the system used to enable agencies to meet their publishing obligations under the CPRs. The CPRs require that agencies must publish all open ATMs on AusTender. It also enables agencies to monitor and review their AusTender-based procurements. Please refer to the Austender Publishing website (internal only) for guidelines including the use of the United Nations Standard Products and Services Code (UNSPSC) as a hierarchical convention to classify all goods and services.

AusTender Access

  • CFI Staff who require access to publish an ATM on AusTender need to obtain a user name and password via Non Material Procurement (NMP) Branch – Defence’s point of contact at NMP is Denice Hoyne (e.Procurement@defence.gov.au). NMP will also facilitate the training necessary to gain access to AusTender.
    • Access is restricted to those with a business need and it is recommended that only one person per area be responsible to publish an ATM.

AusTender Advice

Note: Department of Finance and Deregulation (DOFD) are the policy owners of AusTender and have a Help Desk facility. We aim to manage any AusTender issues internally and will advise if there is a requirement to call the AusTender Help Desk. Tenderers are however required to contact the AusTender Help Desk to resolve any issue they may have when accessing the site and uploading their tender submissions.

AusTender Supporting Documents

Please refer to the following document when using the AusTender Level 2 Functionality.

Please refer to the following documents when entering information in to AusTender.