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Defence Estate Quality Management System (DEQMS) BSI Certification

What is the Estate Engineering Governance and Integrity System?

The Defence estate is one of the largest and most complex landholdings in Australia, accounting for over 700 owned and leased properties and 25,000 assets. As part of Defence’s estate stewardship obligations, creating a compliant and safe estate is integral to supporting Defence capability and operations.

Defence has an obligation to meet a range of legislative, regulatory and government policy requirements in developing and managing the estate – from compliance standards to conformance-based policy. Due to the size and complexity of the Defence estate and capability acquisition programs, Defence is also required to determine the right resources and investment decisions that will ensure a safe and fit-for-purpose estate.

The purpose of the EEGIS is to effectively manage safety risks and hazards, while ensuring fit-for-purpose and compliant facilities that support Defence capability and operations.

The intent of the EEGIS is to strengthen relationships between Defence and industry across the capability life-cycle: where industry assures engineering compliance obligations are fulfilled, while Defence makes it easy to comply.

A review of Defence estate engineering policy and compliance functions was conducted in early 2018. The review recommended that the EEGIS is developed as a policy framework, driven by the estate life-cycle that sets clear compliance and conformance standards to meet Defence’s unique capability and critical infrastructure requirements. Follow this link for a copy of the summary report.

The EEGIS was endorsed by the Estate and Infrastructure Project Steering Group on Friday 28 June 2019.

The Estate Engineering Governance and Integrity System Policy Framework

The EEGIS is a policy framework which comprises of the following policies:

How do I implement the Estate Engineering Governance and Integrity System?

The EEGIS Information Handbook provides guidance to project officers, policy owners, industry and maintainers on how to engage together to build compliance, risk and assurance activities into the estate life-cycle.

The EEGIS Handbook also consists of support material and tools that can be used to guide decision-making. All support material and tools can be found here.

  • The Conformance Matrix lists the Defence policies which impact the estate. It includes POC information on each policy owner as well as indicating which stage of the asset life-cycle each policy is applicable to.
  • The Defence estate engineering toolbox splits the Defence estate into asset class types in accordance with the One Estate Asset Management Framework. The Defence estate engineering toolbox provides useful guidance on current policy, templates, data and information, reference material and policy owner.
  • The EEGIS fact sheets provide detailed information on primary EEGIS support material, including the performance solution/dispensation process and guidance on the engineering policy and services feedback template.
  • The engineering policy and services feedback template will be the primary engagement tool to be used across project officers, policy owners and maintainers to seek advice on new and built estate.

Centralised EEGIS Feedback Repository

One of the key benefits of EEGIS is that advice and feedback provided by policy holders is kept in a centralised repository. This will assist individual projects track and resolve issues but also allow centralised auditing and lessons learnt across multiple projects and stages of the estate life-cycle. When submitting any documentation for review by EEGIS stakeholders, please provide a link to your EEGIS Feedback Document in the repository.

Create EEGIS Document for your Project/Estate Base Plan

If your project or estate base plan does not have an EEGIS Feedback Document, you can create one with the following steps:

  1. Open Objective link to repository.
  2. Create a folder for your project or estate base plan. Please use the full project number and name.
  3. Save a copy of the EEGIS Feedback Template in the folder.
  4. Create a ‘Relevant Links’ folder which will allow policy owners to link any relevant documentation.

Contact Us

For further enquiries, please contact:

Oliver Kerr - Assistant Director – EEGIS Reform Program
EEGIS Inbox: ee.gis@defence.gov.au
Email:oliver.kerr@defence.gov.au
Phone: 02 6266 8570

Or Director of Estate Engineering and Policy
Email: dsg-idengineeringpolicy@defence.gov.au.
Phone: James Steinberg, Director Estate Engineering Policy on 6266 8178.

Version Control
Version No: 2.1 | Last Updated: Sep 19
Technical Authority: ASEE | Subject Matter Expert: DEEGIS