Policy considerations

All procurements undertaken through this panel must comply with the applicable Procurement Policy Notes (PPNs) issued by the Department of Finance. Panel users are responsible for considering their application and applying all of the PPN requirements when planning and conducting procurement activities. The Panel Management team will not advise on the compliance against these Policies.

Reporting of consultancy contracts valued at $2 million or more

Procurement Policy Note – Senior oversight of contract variations

Panel Agreement

The Panel Agreement sets out the basis of the relationship between the Commonwealth and each consultant who is a member of this panel.

A template Panel Agreement can be referenced here and this reflects the Agreement signed by each Panellist. Note, signed version with each panel consultant is not provided.

DIP Panel Agreement (PDF, 2.31 MB)

Terms of Engagement

The Terms of Engagement defines the contractual obligations under each engagement and form the basis for governing the specific legal relationship between the contracting parties.

For the current version of the Contract Particulars under the relevant Terms of Engagement, users should refer to the applicable template Request for Proposal available on the Defence Website.

All panel consultants have accepted these Terms of Engagement without reservation as part of their Panel Agreement. No departure from the standard terms is acceptable at the engagement level.

For other Government Agencies using the panel, your own contract terms cannot be substituted for the Panel Terms of Engagement. The Panel Terms of Engagement can however be tailored for your project and any Agency specific policy. It is also allowable for special conditions to be developed but you cannot replace the Panel Terms of Engagement in totality.

DIP Section 4A Terms of Engagement (PDF, 1.37 MB)

DIP Section 4B Terms of Engagement (PMCA) (PDF, 1.08 MB)

Engagement processes

The DIP scope of services and associated consultants can be referenced on the Who to engage and Scope of services page. Once the service and consultant have been identified, one of these sourcing processes below must be followed.

Note: A consultant must not be engaged to deliver services unless they are listed against the relevant service category in the Service Category Matrix.