A privacy impact assessment (PIA) is a review of an activity that identifies the impact it might have on the privacy of individuals, and sets out recommendations for managing, minimising or eliminating that impact.
Conducting a PIA helps Defence to ensure privacy compliance and identify better practice within the organisation.
As a Commonwealth agency, Defence has an obligation to conduct a PIA for all high privacy-risk activities and to maintain a PIA register for publication on the Defence website.
Register
Last updated 3 October 2025.
Reference | Project name | Project owner |
---|---|---|
BO49159829 | Vault Cloud | Military Systems Division |
BN108963213 | Healthy Knowledge Management System – One Defence Data Tenancy | Defence People Group |
BO48361862 | 1800DEFENCE Customer Relationship Management Project | Application Engineering Directorate |
BN107790066 | Next Generation Workflow | Military Personnel Division |
BQ75931537 | WIIMS Data Management System Migration | Directorate of Business Information and Communications Technology (ICT) – Army Headquarters |
BS66643092 | Australian Naval Nuclear Power Safety Regulator – Information Management Services – Regulatory Administration Database | Nuclear-Powered Submarine Regulatory Design |
BO44146696 | Use of deployed ICT Avaya System and DSMS instances | Joint Capability Group |
20250320 | Defence Interim Solution | Defence People Group |
BN97888038 | Learn eXcel Perform (LXP) Protected | Defence People Group |
BO44525134 | Success Factors Human Resource Solution | Defence Digital Group |
BN9502914 | Management Analysis and Reporting Solution Human Resources - HR Data and Analytics System | Defence People Group |
BN 80995468 | DRU Avaya System | Australian Defence Force Headquarters |
BN 84611409 | HKM System | Defence People Group |
BN91456347 | One Defence Data (1DD) – PR2 | Associate Secretary Group – Data |
BO41459120 | FIM DIMS | Associate Secretary Group - Defence Finance |
2412-2 | Card Management System Pilot | Defence People Group |
B04072199 | Insider Threat and Investigative Support Offboarding | Joint Capabilities Group |
240102 – 2308A | Defence Interim Solution | Defence People Group |
BN86703880 | Defence Export Control Reform | Strategy, Policy and Industry Group |
BN86128083 | Defence Private Analytics Cloud – Directorate of Business Process Improvement Instance | Associate Secretary Group |
20240725 | Land C4 Readiness Tool | Australian Defence Force – The Australian Army |
BN85088479 | LXP | Defence People Group |
BP41833690 - 240702 | SWIFT system | Australian Defence Force – Royal Australian Airforce |
BN83291379 - 240627 | Veteran’s Electronic Information Exchange | Australian Defence Force |
BN79325480 | Forcenet PIA | Defence People Group |
BO37746576 - BO337746193 |
Enterprise Resource Planning (ERP) –TR31B | Defence People Group |
240621 | Defence Families of Australia / Defence Protected Network | Defence People Group |
BN83547782 240614 | LXP | Defence People Group |
BQ59484052 - 240416 | Army Data Analytics Platform | Australian Defence Force – The Australian Army |
240408 | Safeguarding Australia’s Military Secrets program | Defence Digital Group |
240325 - BN77744081 | Joint Issues Implementation Support Tool | Australian Defence Force Headquarters |
240304 | Migration of PMKeyS into SAP Success Factors Performance and Goals – T3R1A and T3R1B | Defence Digital Group |
240102 - 2308 | Defence Interim Solution | Defence People Group |
240119 - MOD5 | Preparedness Data Collection and Integration Tool (MOD 5) | Australian Defence Force |
240115 - BN76625103 | PMKeyS Personal Data Page Level Auditing / People Systems Business Support | Defence People Group |
230912 - 230912 | Human Resources Data Warehouse / Decision Support Data Platform (v1.1) | Capability Acquisition and Sustainment Group |
231030 - 230717 | Referee Web Access Portal | Security and Estate Group |
231030 - 230724 | myClearance: integration with Whispir Safety Management System messaging system | Security and Estate Group |
231030 - 230717b | myClearance: platform credit check | Security and Estate Group |
231030 - 231009 | Digital Footprint Solution | Security and Estate Group |
230830 | Sentinel | Work Health and Safety - Defence People Group |
230817 | One Defence Data (1DD) Project - ICT2284 - Product Release 1 (v1.1) | Data and Analytics, Data Division, Associate Secretary Group |
230724 | Issuing of Military Aircraft Maintenance Licenses via FastTrack/Directorate of Continuing Airworthiness – Defence Aviation Safety Authority | Defence Aviation Safety Authority, Directorate of Continuing Airworthiness (DCA) |
230720 | Migration of PMKeyS Data into SAP SuccessFactors Performance and Goals - T3R1A and T3R1B | Chief Information Officer, Defence Enterprise Resource, Planning Program Office |
230327 | FBT Systems Replacement | Defence Member and Family Support Branch |
221201 | Defence Member and Family Support - Information Management System | Defence Member and Family Support Branch |
221130 | ServiceConnect | Security and Estate Group |
221130 | Vetting Transformation - AGDIS | Security and Estate Group |
221130 | Vetting Transformation - Attorney Generals Department | Security and Estate Group |
221130 | Vetting Transformation - Department of Health and Aging | Security and Estate Group |
221130 | Vetting Transformation - ACIC | Security and Estate Group |
221130 | Vetting Transformation - CDMC | Security and Estate Group |
221027 | Finance Data/Decision Support Data Platform | Capability Acquisition and Sustainment Group |
221024 | ERP Tranche 2 | Chief Information Officer Group |
221024 | MealPass Pilot | Security and Estate Group |
221012 | Defence LXP | Defence People Group |
220916 | Disciplinary Infringement Records LI | Associate Secretary Group |
220823 | Australian Government Security Vetting Agency (AGSVA) Data Migration Cleansing Digitisation and Destruction | Security and Estate Group |
220810 | AGSVA Data Storage and Use | Security and Estate Group |
220517 | ERP Tranche R1B | Defence People Group |
220216 | Vetting Transformation | Security and Estate Group |
220124 | DLB Campus Application | Defence People Group |
211215 | AGSVA External Security Vetting Services | Security and Estate Group |
211202 | Travel and Immigration Processing System | Security and Estate Group |
211202 | AGSVA Transition to Virtual Psychological Assessments | Security and Estate Group |
211102 | Army Data Analytics Platform - Argus | The Australian Army |
211022 | Pharmacy Integrated Logistics System | Chief Information Officer Group |
210921 | ATHENA | Royal Australian Navy |
210910 | iEnterprise | Security and Estate Group |
210906 | Information Management Reform BlaaS Tenancy | Capability Acquisition and Sustainment Group |
210826 | Defence Common Access Card Portal | Security and Estate Group |
210618 | Procurement of Virtual Transition Seminar Platform | Defence People Group |
210513 | Human Resources Data Warehouse / Interim Strategic Data Platform | Capability and Sustainment Group |
210505 | Certificate and Directory Management Centre | Chief Information Officer Group |
210413 | Asset Management System | Chief Information Officer Group |
210315 | Defence Integrated Business Support Systems and Business Management Systems | Chief Information Officer Group |
210120 | Seaworthiness Management Assurance Report Tool - Analytics | Royal Australian Navy |
210111 | Defence Travel Services TRAX Travel Management System | Security and Estate Group |
201211 | Access to Unacceptable Behaviour Cases in Comtrack | Defence People Group |
201208 | Integrated Maintenance Production Planning and Control Tool | Royal Australian Navy |
201001 | DREAMS access for Psychological Assessment Services contractors | Security and Estate Group |
200820 | Commercial Tracker/Non Materiel Procurement-System Management Capability and Sustainment Group | Capability and Sustainment Group |
200806 | Interim Strategic Data Platform | Capability and Sustainment Group |
200525 | Adobe Experience Manager EMT (Secondment Tracker) | Defence People Group |
200521 | Australian Defence Education Learning Environment (ADELE) (P) | Joint Capabilities Group |
200521 | Australian Defence Education Learning Environment (ADELE) (U) | Joint Capabilities Group |
200515 | Manpower Analysis and Planning Software | Capability Acquisition and Sustainment Group |
200511 | ICT Smart Card | Chief Information Officer Group |
200421 | Defence and DVA Electronic Information and Single Access Mechanism Request Management System | Defence People Group |
200406 | PostingConnect | Estate and Infrastructure Group |
200206 | Enterprise Student Management System | Joint Capabilities Group |
190516 | Case Management Systems sub-program | Associate Secretary Group |
190417 | Australian Public Service Medical Care Pilot | Defence People Group |
190211 | Enterprise Student Management System | Joint Capabilities Group |
190122 | Get Mobile - Phase One | Defence People Group |
181210 | Director General Navy People ISM Manpower Analysis and Planning System | Royal Australian Navy |
181129 | Defence and DVA Electronic Information Exchange Project | Defence People Group |
181102 | Defence Identity and Access Management Tranche 1 | Chief Information Officer Group |
080623 | MealPass / Point of Sale Meal Entitlements Validation – National Release | Security and Estate Group |
080424 | Service Connect v2 | Chief Information Officer Group |
030624 | Enterprise Resource Planning / Defence Estate Quality Management System | Defence People Group |