Privacy impact assessment register

A privacy impact assessment (PIA) is a review of an activity that identifies the impact it might have on the privacy of individuals, and sets out recommendations for managing, minimising or eliminating that impact.

Conducting a PIA helps Defence to ensure privacy compliance and identify better practice within the organisation.

As a Commonwealth agency, Defence has an obligation to conduct a PIA for all high privacy-risk activities and to maintain a PIA register for publication on the Defence website.

Register

Last updated 8 April 2024.

Reference Project name Project owner

240325 - BN77744081

Joint Issues Implementation Support Tool

ADFHQ
240304 

Migration of PMKeyS into SAP Success Factors Performance and Goals – T3R1A and T3R1B

Defence Digital Group

240408 

Safeguarding Australia’s Military Secrets program

Defence Digital Group

240102 - 2308 Defence Interim Solution Defence People Group
240119 –MOD5 Preparedness Data Collection and Integration Tool (MOD 5) ADF
240115 – BN76625103 PMKeyS Personal Data Page Level Auditing / People Systems Business Support Defence People Group
230912 - 230912 Human Resources Data Warehouse / Decision Support Data Platform (DSDP) (v1.1) Capability Acquisition and Sustainment Group
231030 - 230717 Referee Web Access Portal Security and Estate Group
231030 - 230724 myClearance: integration with Whispir SMS messaging system Security and Estate Group
231030 - 230717b myClearance: platform credit check Security and Estate Group
231030 - 231009 Digital Footprint Solution Security and Estate Group
230830  Sentinel     Work Health and Safety - Defence People Group
230817  One Defence Data Project - ICT2284 (1DD) - Product Release 1 (v1.1) Data and Analytics, Data Division, Associate Secretary Group
230724  Issuing of Military Aircraft Maintenance Licenses via FastTrack/Directorate of Continuing Airworthiness – Defence Aviation Safety Authority Defence Aviation Safety Authority, Directorate of Continuing Airworthiness (DCA)
230720  Migration of PMKeyS Data into SAP SuccessFactors Performance and Goals - T3R1A and T3R1B Chief Information Officer, Defence Enterprise Resource, Planning Program Office
080623  MealPass / Point of Sale (POS) Meal Entitlements Validation – National Release Security and Estate Group
230327  FBT Systems Replacement Defence Member and Family Support Branch
221201  Defence Member and Family Support - Information Management System - DMFS-IMS Defence Member and Family Support Branch
221130 ServiceConnect Security and Estate Group
221130 Vetting Transformation - AGDIS Security and Estate Group
221130 Vetting Transformation - Attorney Generals Department Security and Estate Group
221130 Vetting Transformation - DoHA Security and Estate Group
221130 Vetting Transformation - ACIC Security and Estate Group
221130 Vetting Transformation - CDMC Security and Estate Group
221027 Finance Data/Decision Support Data Platform (DSDP) Capability Acquisition and Sustainment Group
221024 ERP Tranche 2 Chief Information Officer Group
221024 MealPass Pilot Security and Estate Group
221012 Defence LXP Defence People Group
220916 Disciplinary Infringement Records LI Associate Secretary Group
220823 AGSVA Data Migration Cleansing Digitisation and Destruction Security and Estate Group
220810 AGSVA Data Storage and Use Security and Estate Group
220517 ERP Tranche R1B Defence People Group
220216 Vetting Transformation Security and Estate Group
220124 DLB Campus Application Defence People Group
211215 AGSVA External Security Vetting Services Security and Estate Group
211202 Travel and Immigration Processing System Security and Estate Group
211202 AGSVA Transition to Virtual Psychological Assessments Security and Estate Group
211102 Army Data Analytics Platform - Argus The Australian Army
211022 Pharmacy Integrated Logistics System (PILS) Chief Information Officer Group
210921 ATHENA Royal Australian Navy
210910 iEnterprise Security and Estate Group
210906 IMR BlaaS Tenancy Capability Acquisition and Sustainment Group
210826 Defence Common Access Card Portal Security and Estate Group
210618 Procurement of Virtual Transition Seminar Platform Defence People Group
210513 Human Resources Data Warehouse (HRDW) / Interim Strategic Data Platform (ISDP) Capability and Sustainment Group
210505 Certificate and Directory Management Centre Chief Information Officer Group
210413 Asset Management System Chief Information Officer Group
210315 Defence Intergrated Business Support Systems (IBSS) and Business Management Systems Chief Information Officer Group
210120 Seaworthiness Management Assurance Report Tool (SMART) - Analytics Royal Australian Navy
210111 Defence Travel Services TRAX Travel Management System Security and Estate Group
201211 Access to Unacceptable Behaviour Cases in Comtrack Defence People Group
201208 Integrated Maintenance Production Planning and Control Tool (IMPPACT) Royal Australian Navy
201001 DREAMS access for Psychological Assessment Services (PAS) contractors Security and Estate Group
200820 Commercial Tracker/Non Materiel Procurement-System Management (NMP-SM) CASG Capability and Sustainment Group
200806 Interim Strategic Data Platform (ISDP) Capability and Sustainment Group
200525 Adobe Experience Manager EMT (Secondment Tracker) Defence People Group
200521 Australian Defence Education Learning Environment (ADELE) (P) Joint Capabilities Group
200521 Australian Defence Education Learning Environment (ADELE) (U) Joint Capabilities Group
200515 Manpower Analysis & Planning Software Capability Acquisition and Sustainment Group
200511 ICT Smart Card Chief Information Officer Group
200421 Defence and DVA Electronic Information and Single Access Mechanism Request Management System Defence People Group
200406 PostingConnect Estate and Infrastructure Group
200206 Enterprise Student Management System Joint Capabilities Group
190516 Case Management Systems sub-program Associate Secretary Group
190417 APS Medical Care Pilot Defence People Group
190211 Enterprise Student Management System Joint Capabilities Group
190122 Get Mobile - Phase One Defence People Group
181210 Director General Navy People ISM Manpower Analysis and Planning System Royal Australian Navy
181129 Defence and DVA Electronic Information Exchange Project Defence People Group
181102 Defence Identity and Access Management Tranche 1 Chief Information Officer Group