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Division 2: Entitlement to long service leave

5.5.8 Long service leave entitlement

  1. A member is entitled to a long service leave credit once the member has completed 10 years of accrued service.

    See: Division 3 for how service is accrued for long service leave.

  2. Long service leave credits are credited to a member on the completion of the following.

    1. 10 years of accrued service.

    2. Every year of accrued service thereafter.

    Note: Credit is not given for part years of accrued service.

  3. Annual long service leave credit is calculated on the following basis.

    1. If the member is not on a flexible service determination for any period during a completed year of accrued service, the member earns 0.3 of a month long service leave credit.

    2. If the member is on one or more flexible service determinations during a year of accrued service, the member’s long service leave credit for the year is the sum of the long service leave credit for each period.

    3. Example: Within one year of accrued service a member was on a flexible service determination for three months, followed by six months not on a flexible service determination, followed by another 2 months on a flexible service determination.

      The member's long service leave credit for the year is the credit earnt for each period added together.

  4. For the purposes of paragraph 3.b, a member's long service leave credit is calculated using the following formula.

  5. long service leave credit = (days divided by 365) times (Hrs divided by 40) times 0.3

    Where:

    days is the numbers of days in the period.

    Example: 1 March - 1 May = 92 days in the period

    Hrs is the number of hours worked each week calculated using the following.

    • Eight hours for any full day of duty.

    • The number of duty hours under the flexible service determination for any part day.

    Example: A member works a full day of duty on Monday and Tuesday and three hours of duty on Wednesday. The number of hours for the week is 19 hours.

5.5.9 Eligiblity to take leave

  1. A member is eligible to take leave using long service leave credits if the CDF approves an application and all of the following apply.

    1. The member applies for leave using the approved form.

      Note: The approved forms for long service leave are as as follows.
      1. PMKeYS.
      2. If PMKeYS is not avaliable, form AD097 - ADF Absence Application/Non-effective Service Notification.

    2. The application for leave has been submitted not less than 30 days before the day on which the leave is to start.

    3. The period of leave applied for is not less than the following.

      1. If leave is taken at full pay — seven days.

      2. If leave is taken at half pay — 14 days.

      3. If the CDF is satisfied that there are compassionate reasons — one day.

    4. If the member has previously taken leave using long service leave credits, the member has been available for duty for a least 14 days from the last day of the previous period of leave taken using long service leave credits.

    5. The period of leave does not include a part day.

  2. For the purpose of paragraph 1.d, a member is available for duty if they are not on either of the following.

    1. A type of leave other than short absence leave, a medical absence or examination leave.

    2. The Christmas stand-down.

  3. Paragraphs 1.b and 1.d do not apply if the CDF is satisfied it is reasonable in the circumstances.

Persons who can make the decisions under subsection 5.5.9.1 and subsection 5.5.9.3 on behalf of the CDF:
Commanding Officer or Officer Commanding, not below MAJ(E), in the member's direct chain of command.

5.5.10 Taking leave and long service leave credits

  1. If a member takes leave using long service leave credits, the member’s long service leave credits are reduced in accordance with the following.

    1. If the leave is taken at full pay — by the period of leave.

    2. If the leave is taken at half pay — by half the period of leave.

  2. A period of leave includes weekends and public holidays.

5.5.11 ...

5.5.12 Re-credit of long service leave

  1. A member on a period of long service leave is to be re-credited with leave if either of the following happens.

    1. They are admitted to hospital.

    2. They provide a certificate from an ADF medical officer stating that they were not fit for duty.

  2. If the member meets the condition in subsection 1 for less than a full day, long service leave is not re-credited.

  3. A member on a period of long service leave is to be re-credited for the leave on any day they are recalled to duty for operational reasons.

  4. The CDF may extend a member's period of leave by the amount of long service leave re-credited.

Persons who can make the decision under subsection 5.5.12.4 on behalf of the CDF:
Defence Estate and Infrastructure Group:

  • Director Pay and Administration Centre – Victoria
  • Director Military Personnel Administration Centre – Defence Support
  • Team Leader APS5 (Long Service Leave)
  • Technical Advisor APS4 (Long Service Leave) One
  • Technical Advisor APS4 (Long Service Leave) Two

First Assistant Secretary People Services
A person working in the Pay and Administration Branch who is not below APS4

Application to Reservists: Yes, on continuous full-time service.



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