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Application Process

Note: The Defence Export Control System (DECS) requires applicants to register as a DEC client before submitting an application. Applicants may register on the Register as a DEC Client page.

Application Process

Step One

Are your goods controlled?

If your goods, services or technology are listed as controlled in the Defence and Strategic Goods List (DSGL) you will need a permit to export. If you are unsure about the control status of your commodity you may request an assessment of your goods or services by submitting a completed Application to Export Controlled Goods and Technology form.

For any exports of non-controlled goods, services or technologies, where there is a suspicion that the commodities may be used for a weapons of mass destruction (WMD) program, you should ask our advice by submitting an Application to Export Controlled Goods and Technology Form. All applications for export are assessed with consideration to the DSGL, Customs Amendment (Military End-Use) Act, sanctions legislation, and the WMD Act.

If your goods are not controlled you will receive a Outcome of Export Control Assessment letter to attach to your export documentation.

Step Two

Submit an export application form

If the goods, services or technologies are controlled under the Defence and Strategic Goods List, you will need to complete an Application to Export Controlled Goods and Technology form.

Please supply as much detail and documentation as possible, as this will assist with the processing timeliness. Providing us with specifications, brochures, or other relevant marketing material for the goods you wish to export can help to prevent delays. In most instances you will need to provide supporting documentation such as end-user certificates or technical specifications - you will be advised by DEC if any additional documentation is required. Large supporting documents should be scanned in black and white or grayscale only.

When submitting an application with DEC, you should receive an automated response advising that your application has been received. If you do not receive this email within 48 hours, please contact us on 1800 66 10 66 to follow up.

Step Three

Your permission or permit licence is issued

Your permission will be emailed to the person submitting the application form. In some instances permissions and permits may be issued with conditions.

It is important to check your approval and comply with any conditions.

Existing permits can be amended by Defence Export Controls (DEC) to make small additions. If you want to make a significant addition (e.g. addition of new destinations OR multiple new end users or consignees OR significant increases in quantities OR different technology), DEC may ask you to submit a new ‘Application to Export or Supply Controlled Goods or Technology’. DEC cannot remove information from an existing permit, so if you want to do this, you will need to advise DEC that you want your existing permit to be cancelled and submit a new application.

Step Four

Complete Declaration

Complete an Australian Customs Export Declaration Notice (B957).

An Australian Customs Export Declaration Notice can be obtained on the ABF website. You will need your DEC permission number to complete the Export Declaration Notice.

Note: DEC does not charge to assess applications or to provide permissions or permits.

Assessment Times

Defence is conscious of the fact that exporters require quick, clear decisions to be commercially competitive. You can help us to provide you with a timely response to your application by ensuring that all the required information is supplied at the time of lodgment.

All export of controlled goods, services and technology are assessed against Australia's Export Control Policy. Exports that are considered to be sensitive may be referred to other areas of Defence or other Australian Government Agencies for consideration.

Other than in exceptional circumstances, the assessment time for routine applications is up to 15 working days, (commencing from the date a complete application, with all supporting documentation, is received). For applications requiring referral to other agencies, the assessment time is up to 35 working days and sometimes longer for highly complex applications. We will inform you if your application is referred to another agency.

We publish regular reports on our performance in assessing applications against these targets - you can see the most recent figures on our statistics page.

To assist us in assessing your application as quickly as possible please ensure that you:

  • Use a current Application to Export Controlled Goods and Technology form.
  • Make sure that you complete all sections of your application.
  • Provide a valid DCRN number.
  • Write down the consignee/s full name and street address.
  • Attach all relevant supporting documentation to your application email, which may include:
  • Use the Bulk Upload files when the application has more than 10 lines of goods. Scan all large supporting documents in black and white or grayscale only before attaching to your email.
  • Get your applications in early so that advice on your application may be provided prior to your expected date of exportation.
  • Delays in assessing applications will be caused when:
    • third party clearances have not been sought;
    • export involves the release of classified information;
    • the application has been referred to other agencies for consideration, in which case we will inform you; or
    • the complexity of the application or sensitivity of the export might require longer consideration.
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