The Estate Works Program (EWP) provides facilities maintenance projects aimed at restoring or sustaining capability and addressing safety and compliance requirements of facilities and infrastructure on the Defence Estate. The program also provides for minor development of new capability (Minor New Works) and for delivery of Sponsored Works.
Sponsor Funded Works (SFW) provides Defence Groups & Services with available funds to make changes to their estate footprint for the following reasons:
The SFW processes ensures that works are funded, managed, delivered and supported in a manner that complies with applicable statutes and legislation, procurement rules, standards and codes and the Defence Estate Quality Management System (DEQMS). The process is essential to prevent unauthorised and non-compliant works becoming a liability to Defence.Groups and Service have no authority to undertake works within their footprint of their own accord.
Sponsored Works can be delivered under three categories, each with their own management arrangements and processes as detailed below. It should be noted that the Sponsor Managed and Self Help procedures are under review and will be updated as soon as possible. The current process is to be used as a guide only.
If it is the intent of the Group or Service to use SMW as a mechanism to have their work completed for the purpose of expending budget at the end of a FY or to hasten the delivery process and the scope of works indicates a requirement that the PDS or EMOS are more than capable of managing through the standard Sponsor Funded Works process, your request will be rejected.
For further information or advice, contact with DEWPO or NPS through the Products & Service Manager page. Links to the procedure, Annexes and FAQ are:
The EWP is an outsourced program of works based on the Base Services 2012 RFT. As such all costs associated with use of PDS & EMOS need to be captured via E&IG Cost Centre & WBS Codes. Also these type of works need to be processed through GEMS to capture Estate Data correctly for management purposes. Use of group codes is not an option.
DEPSEC E&IG as the custodian of the estate will not accept new EIR’s submitted after 31 January which have a proposed delivery end date and subsequent budget transfer to occur within that same FY. At this time of year Groups & Services have budget to expend and turn to DEWPO to improve facilities. This creates a financial burden on the EWP next FY as any unexpended funds would be taken from the EWP budget.
Our delivery agents balance a large program of works and need ample time for planning & scheduling the delivery of Sponsors required outcome along with the projects currently in delivery as part of the approved Estate Works Program (EWP). If Sponsors choose to submit an EIR with unachievable timelines & budget the EIR will be rejected.
The EWP can however, register these sponsor funded works for delivery in the next FY if the Groups or Services Assistant Secretary Finance can confirm funding in the upcoming FY to DEWPO. Alternatively, a request to the EWP to review this work as a bid for Estate Maintenance in which case it will be considered for inclusion in the future program subject to applicable business rules. Should you wish to discuss further, the Assistant Director DEWPO – In Year Delivery is the most appropriate person to contact in order to discuss your requirement.