The Defence Security and Vetting Service (DS&VS) resides within the Department of Defence, and through the Australian Government Security Vetting Agency conducts security vetting for all Commonwealth agencies (apart from exempt agencies) in accordance with Commonwealth policy and legislative requirements. DS&VS also undertakes activities for Defence security purposes as outlined in the Protective Security Policy Framework (PSPF), including the investigation of security threats and incidents.
In performing its functions, DS&VS recognises and respects your privacy and is committed to the Australian Privacy Principles set out in the Privacy Act 1988 (Cth).
The information collected when submitting the security clearance pack, or in the course of DS&VS performing its functions will be collected, used and disclosed as described below.
The security clearance process is an assessment of your suitability to access classified government information and as such, is intrusive by nature. Generally, the higher the security level you require, the more sensitive the level of personal information you will be asked to provide. It is therefore impracticable to deal with DS&VS anonymously, or by using a pseudonym. It is also impracticable to collect your personal information from you only and DS&VS may (at all stages of the security clearance process and whilst you continue to hold an Australian Government security clearance), collect information from and disclose your relevant personal information to:
Your personal information will be collected by DS&VS to assist in the assessment of and to monitor your ongoing suitability to access Australian Government official resources. The DS&VS may collect, use and disclose personal information from you, and from other entities, on an as needs basis which includes, but is not limited to:
Personal information collected in the course of assessing your suitability to hold the security clearance that is the subject to this application may also be used or disclosed for the purpose of determining your suitability to maintain that security clearance and the assessing of your suitability to hold a security clearance in the future.
It is important to note that failure to provide personal information required for the vetting process may result in failure to obtain a security clearance or termination of employment, where the security clearance is an employment requirement.
Your personal information may also be used in the identification, management and investigation of security threats and incidents and to undertake investigations into suspected breaches of law or of Australian Government policy including but not limited to suspected breaches of the Australian Public Service Code of Conduct and allegations of fraud, which may result in criminal action, disciplinary or administrative action being taken against you or other persons.
Your personal information may also be used or disclosed for the purpose of determining your suitability for employment or service.
Your personal information may also be disclosed to relevant overseas recipients, if you are required to access foreign government resources. That personal information may be disclosed to the recipient in the country where the foreign government is located or a second country where the relevant activities of that government are being carried out. The information that may be disclosed includes your clearance status, your full name and date of birth and your position.
The DS&VS will not use or disclose your personal information to any other person or organisation, other than those listed above, unless:
A permitted general situation is defined in the Privacy Act 1988 (Cth).
You may make a request for access to your information. This request will be processed free of charge, and if you are seeking correction of your personal information, DS&VS will work with you to ensure that your personal information is updated. Additionally, for security clearance purposes, you are responsible for notifying DS&VS of changes to the information you have supplied.
If you wish to request access to your personal information held by AGSVA, please contact the Director Vetting Governance at SecurityClearances@defence.gov.au.
Alternatively, you may seek a copy of your information through provisions of the Freedom of Information Act 1982 by contacting the Directorate of Freedom of Information at the Department of Defence at FOI@defence.gov.au.
Complaints about the handling of your personal information can be submitted to Defence.Privacy@defence.gov.au . Once received, your complaint will be forwarded to the appropriate area within Defence for action.
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