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Division 1: Members eligible and definitions

9.5.3 Purpose

This Division has two purposes.

  1. It explains special terms used in this Part.

  2. It sets out who may be eligible for assistance with the cost of travelling.

9.5.4 Member this Part applies to

This Part applies to a member who is required to travel in one of these situations.

  1. On Defence business for an overnight travel period.

    Exception: A member on part-day travel can get limited benefits under this Part.

    See: Section 9.5.10, Part-day travel period

  2. To a new posting location.

  3. In preparation or immediately following the end of their continuous full-time service.

  4. Note: In the total workforce model, a member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and Service option C is also on continuous full-time service.

9.5.5 Member this Part does not apply to

  1. This Part does not apply to any of these members.

    1. The CDF.

    2. The Vice Chief of the Defence Force.

    3. A Service Chief.

    4. A member who is eligible for vehicle allowance or aircraft allowance under Part 6 or 7 of this Chapter, except to the extent allowed for under those Parts.

      See:
      Part 6, Vehicle allowance
      Part 7, Aircraft allowance

  2. This Part does not make a member eligible for payments for the costs of these types of travel.

    1. Compassionate travel.

      See: Part 3 Division 8

    2. Pre- or post-deployment leave travel.

      See: Part 4
      Division 2, Pre-deployment leave travel
      Division 3, Post-deployment leave travel

    3. Recreation leave travel.

      See: Part 4 Division 1

    4. Remote location leave travel.

      See: Part 4 Division 4

    5. Reunion travel.

      See: Part 3 Division 4

9.5.6 Members who must use the Defence travel card to pay travel costs

A member who travels on Defence business must use the Defence travel card to pay for travel costs.

Exception: Members who qualify under paragraph 9.5.7.a.

See: Division 2, Travel on Defence business using the travel card

9.5.7 Members who must use travelling allowance to pay travel costs

These members must use travelling allowance provided in Division 3 to pay travel costs. They cannot use the Defence travel card to pay the cost of travel in this Part.

  1. A member who travels on Defence business and who has not been given a Defence travel card.

    See: Division 2 section 9.5.31, Member eligible for allowance instead of using travel card

  2. A member on posting travel.

  3. A member on leave travel.

  4. A member who travels on ceasing continuous full-time service.

See: Division 3, Travelling allowance

9.5.8 Definitions

This table defines terms used in this Part.

Definitions
Term Definition in this Part
City location A city location referred to in Annex 9.5.A Part 1 and Part 2, including its suburbs.
High-cost country centre A location mentioned in Annex 9.5.A Part 3.
Meal period A one-hour period that meets both of these conditions.
  1. It starts during a travel period.
  2. It starts at one of these times.
    1. Breakfast – 0700
    2. Lunch – 1300
    3. Dinner – 1900.
Example: A member starts travel at 0600. At 0700 the member is in a travel period. The hourstarting at 0700 counts as a meal period.
Non-example: The member starts travel at 0715. At 0700 the member is outside the travel period. Because the start of the breakfast period was outside the travel period, it does not qualify as a meal period.
Example: The member finishes travel at 1915. Because the start of the dinner period was during the member's travel period, the hour from 1900 counts as a meal period. It does not matter that the member ended the travel period during that time.
Medium cost country centre A location specified in Annex 9.5.A Part 4.
Normal place of duty (for a member on Reserve service) The location of the unit the member is posted to, as long as it is 30 km or less from the location of their residence.

Note: In the total workforce model, a member of the Reserves on Reserve service may be described as a member in Service category 3, 4 or 5. A member on Service option C is not a member of the Reserves on Reserve service.
Other country centre A location in Australia that is not one of these locations.
  1. A capital city.
  2. A high cost country centre.
  3. A medium cost country centre.
Private vehicle
  1. For travel on removal by a member or their dependant: a motor vehicle owned by the member or dependant to be removed.
  2. For other travel by a member: a motor vehicle they own, hire or borrow.
Rank The rank substantively held by a member. It does not include these.
  1. Temporary rank.
  2. Acting rank.
  3. The rank of a position in which a member is performing higher duties.

9.5.9 Travel period – business travel

  1. For this Part, a travel period for a member on business travel is the period when all these conditions apply to the member.

    1. The member has been directed to travel to a location in Australia to perform duty.

    2. The location for duty is not the member's normal place of duty.

    3. The member is absent overnight from their normal place of residence to do the duty.

      Exception: The member may be eligible for an allowance under this Part if section 9.5.10, Part-day travel period, applies to them.

  2. A travel period starts and ends at the times described in the table.

    Travel period
    Item A travel period when the member... starts... and ends...
    1. travels direct to the duty location by the most economical means when the member leaves their normal place of duty or residence when the member returns to their normal place of duty or residence.
    2. travels by another means that takes longer than the most economical means, for a Service reason when the member returns to their normal place of duty or residence.
    3. travels by another means that takes longer than the most economical means, for a non-Service reason when the member would have left their normal place of duty or residence if they had travelled by the most economical means when the member would have returned to their normal place of duty or residence, if they had travelled by the most economical means.
    4. takes a break unnecessarily or for private reasons during the period a. when the member leaves their normal place of duty or residence during the period of the break
    b. when the member resumes the travel for Service reasons when the member returns to their normal place of duty or residence.

    Example, table item 3: Air travel is the most economical means of travel from Melbourne to Sydney, but a member chooses to drive their own car. The travel period is the period that air travel would take.

    Example, table item 4: The effect of item 4 is that a member's journey is taken to span the same period that it would have taken without the break. So a member travelling from Melbourne to Brisbane on Defence business stops off for the weekend in Sydney to visit friends. The travel period does not include the Sydney stopover.

9.5.10 Part-day travel period

  1. A member who meets all of the following conditions is eligible for part-day travelling allowance.

    1. The member is required to travel outside their posting location on Defence business.

    2. The member holds the rank of Colonel or lower.

    3. The member is absent from their posting location for 10 hours or more.

    4. The member is not absent from their posting location overnight.

    Example: A Lieutenant Colonel leaves home at 0600 to travel to a meeting in another city. The member returns home at 2100. The member is away from home for 15 hours. The member is eligible for the part-day travelling allowance.

    Exception: A member who is eligible for part-day travelling allowance under section 13.3.15 for travel overseas is not eligible for payment under this section.

    See: Chapter 13 Part 3 Division 1 section 13.3.15, Part-day travel

  2. The rate of allowance is $48.80 a day.

  3. A member must not use the Defence travel card to claim part-day travelling allowance.

    Note: Part-day travelling allowance is paid through the pay system and is taxable. The member would still use their Defence travel card to purchase fares for their journey.

9.5.11 Travel period – posting travel

  1. For this Part, a travel period for a member on posting travel is the period when all of these conditions apply to the member.

    1. The member has been posted from one posting location in Australia to another.

    2. The member must travel to get to the new posting location.

    3. The travel extends overnight.

  2. The travel period starts and ends at the times described in the table.

    Travel period
    Item A travel period when the member... starts... and ends...
    1. travels direct to the duty location by the most economical means when the member leaves their normal place of duty or residence at the losing location
    See: Chapter 1 Part 3 Division 1 section 1.3.37
    when the member arrives at the new posting location.
    2. travels by another means that takes longer than the most economical means, for a Service reason when the member arrives at the new posting location
    3. travels by another means that takes longer than the most economical means, for a non-Service reason
    See also: Part 6 Division 3, Authorised travel on removal
    when the member would have arrived at the new posting location, if they had travelled by the normal means.
    4. takes a break unnecessarily or for private reasons during the period a. when the member leaves their normal place of duty or residence at the losing location during the period of the break.
    b. when the member resumes the travel for Service reasons when the member arrives at the new posting location.
    5. travels by another means that takes longer than the normal means, because they go on leave between the former posting location (the "losing location") and the gaining location a. when the member leaves their normal place of duty or residence at the losing location during the period spent on leave
    b. when the member resumes the travel to the new posting location when the member arrives at the new posting location.
    Note: The effect of item 5 is that the travel period is limited to the time spent on travel between the locations as if the member had not broken the travel period to go on leave.

9.5.12 Travel period – ceasing continuous full-time service

  1. This section applies to a member who meets all these conditions.

    1. They are preparing to cease, or have just ceased, a period of continuous full-time service.

    2. They are not ceasing the continuous full-time service on disciplinary grounds.

    3. They are not ceasing the continuous full-time service because they have caused themselves to be medically unfit for duty.

  2. For this Part, a travel period for a member described in subsection 1 is the period when all these conditions apply to the member.

    1. The member is travelling from their last place of duty, or the location where their service ended to another location in Australia. In this section, the destination is called the final location.

    2. The member is not travelling in a vehicle that they own or hire.

    3. The travel extends overnight.

  3. The travel period starts and ends at the times described in the table.

  4. Travel period
    Item A travel period when the member... starts... and ends...
    1. travels direct to their final location by the most economical means when the member leaves one of these places.
    1. Their last place of duty.
    2. The location where their duty ended.
    when the member arrives at their final location.
    2. takes a break unnecessarily or for private reasons during the period when the member leaves one of these places.
    1. Their last place of duty.
    2. The location where their duty ended.
    during the period of the break.
    1. when the member resumes the travel for Service reasons
    when the member arrives at the final location.

Application to Reservists: Yes.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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