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Division 4: School students not at a posting location

8.4.19 Purpose

Sometimes a member's child does not accompany them to the gaining location. This Division assists the member with compulsory tuition fees and accommodation costs in some circumstances.

8.4.20 Member this Division applies to

  1. For this Division, the member must meet all the following conditions.

    1. The member is granted a removal to a new posting location within Australia.

    2. The member has a child who meets all the following conditions.

      1. They are under 20 years old.

      2. They normally live with the member or adult dependant.

      3. They are in an Australian school in Year 9, 10, 11 or 12, or an earlier year that the CDF decides is critical to the child's education.

      4. They are not repeating a school year to improve results.

    3. The member elects for the child to attend school at one of these locations in Australia.

      1. The losing location.

      2. A personal location approved by the CDF.

        Example: A family is moving from Nowra to Perth. The member wishes to keep the child in the same school system. The child enrols in a boarding school in Sydney, because there are no boarding schools in Nowra.

  2. For subparagraphs 1.b.iii and 1.c.ii, the CDF must consider all these factors.

    1. The child's age, school history, educational needs, family circumstances and general welfare.

    2. Facilities offered by schools and educational institutions in the former and gaining locations.

    3. The nature of the education system in the gaining location.

      Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination?

    4. Staff advice from schools and educational institutions in the former and gaining locations.

    5. The circumstances of the member's posting and the likely location of future postings.

    6. Any other assistance available from the Defence Community Organisation to support dependants with special needs.

      See: Part 6, Dependants with special needs

    7. Any other disabilities of the child.

    8. The interests of the Commonwealth.

    9. Any other factor relevant to the child's educational progress.

  3. For subparagraph 1.c.ii, the CDF must additionally consider any family support available to the child in the personal location.

Persons who can make the decisions under subparagraph 8.4.20.1.b.iii and subparagraph 8.4.20.1.c.ii on behalf of the CDF:
Director General Defence Community Organisation
Director National Operations Defence Community Organisation
Deputy Director National Operations Defence Community Organisation

8.4.21 Rates of reimbursement

  1. This table outlines the rates of reimbursement to a member.

    Reimbursement
    Item The annual maximum reimbursement is... less an annual member contribution of...
    Compulsory tuition fees
    1. The cost of compulsory tuition fees to a maximum of $26,659
    $349.
    Accommodation
    2. If in boarding school or a commercial establishment, the cost of board to maximum of $23,640
    $2,988.
    ($2,570 if the first year of boarding)
    3. If accommodated privately, the cost of board to a maximum of $14,181
    Example: A lodger boarding in a private home.
  2. Reimbursement under this section must be reduced if other assistance is provided. This table outlines these reductions.

    Reductions
    Item If the member receives... the benefit must be reduced by...
    1. other government assistance for the cost of attendance at school the total value of that assistance.
    Example: If the member received $100 from another government scheme, $100 must be reduced from the benefit.
    2. assistance for the purchase of textbooks and equipment half the value of that assistance.
    Example: If the member received $100 from another government scheme, $50 must be reduced from the benefit.

8.4.22 Period of reimbursement

  1. For this Division, the period of reimbursement to a member begins on the later of these days.

    1. The first day of the child's next school term, after the member is notified of posting.

    2. The day the child begins to board at the other location.

  2. The reimbursement period ends on the earlier of these days.

    1. The last day of the child's attendance at the school.

    2. The day the member ceases continuous full-time service.

    3. Note: In the total workforce model, a member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and Service option C is also on continuous full-time service.

  3. If a child is absent from school for 12 weeks or more, the member is not eligible for education assistance for the period.

  4. In certain cases, a child may stop attending the school for reasons beyond the control of the child or member. This includes Service, medical or other compassionate reasons. If the member has paid school fees or accommodation in advance, the member will be reimbursed for the period they have paid for.

    Note: This subsection only applies where the member cannot be refunded costs by the school.

  5. A member receiving education assistance may become ineligible during the reimbursement period.

    Example: A member is posted back to the location where the child is attending school. In this case, the period of education assistance ends on whichever of these days applies.

    1. The last day of the school year.

    2. If the child is in Year 11 or 12, the day they complete secondary education.

    For boarding costs, see also subsection 6.

  6. A member cannot be reimbursed boarding costs during school holidays, or while the member or an adult dependant lives within the student's location.

    Exception: The CDF may approve reimbursement of the accommodation costs to the member in special circumstances.

    Example: A member is posted back to the location where the child is attending school. The member lives in. The rest of the member's family remains at the previous location. The member has not yet established a home in the child's location, therefore the child remains in boarding school.

  7. For subsection 6, the CDF must consider all these factors.

    1. Any family support available to the child in the personal location.

    2. The child's age, school history, educational needs, family circumstances and general welfare.

    3. Staff advice from schools and educational institutions in the former and gaining locations.

    4. The circumstances of the member's posting and the likely location of future postings.

    5. Any other assistance available from the Defence Community Organisation to support dependants with special needs.

      See: Part 6, Dependants with special needs

    6. Any other disabilities of the child.

    7. The interests of the Commonwealth.

    8. Any other factor relevant to the child's educational progress.

Persons who can make the decision under subsection 8.4.22.6, exception, on behalf of the CDF:
Director General Defence Community Organisation
Director National Operations Defence Community Organisation
Deputy Director National Operations Defence Community Organisation

 

8.4.22A Applying for education assistance

A form is available to apply for education assistance outlined in this Division

See: Form AD302, Application for education assistance – school students not at a posting location

See also: Chapter 9 Part 3 Division 5, Reunion travel for school students

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AD302, Application for education assistance - school students not at a posting location

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Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au