This Division identifies members eligible under this Part, and defines terms and concepts used in it.
This Part applies to a member, including a member on Reserve service, who undertakes an authorised journey of a kind mentioned in the sections in this table.
Note: In the total workforce model, a member on Reserve service may be described as a member in Service category 3, 4 or 5. A member on Service option C is not a member on Reserve service.
|1.||Authorised travel – on duty||Division 2 section 9.6.11|
|2.||Conditions||Division 3 section 9.6.15|
|3.||Public transport stoppages||Division 4 section 9.6.19|
|4.||Recall outside normal working hours||Division 4 section 9.6.20|
|5.||Recreation leave travel by private vehicle||Division 4 section 9.6.21|
|6.||Marriage or ADF recognition of partnership||Division 4 section 9.6.22|
This Part does not apply if a member is eligible for any of the following allowances when they travel.
An allowance for travel on ceasing continuous full-time service.
Executive vehicle allowance.
Exception: The CDF may approve payment of vehicle allowance for official travel by private vehicle if the difference between the vehicle allowance payment and the cost of travel arranged by Defence will produce a saving to the Commonwealth.
Example: A member receives executive vehicle allowance. The member applies to use their private vehicle for a five day official trip from Canberra to Nowra. The cost of a hire car is higher than the ordinary vehicle allowance payment. The CDF may approve the payment of ordinary vehicle allowance in addition to the executive vehicle allowance already payable.
See: Chapter 4 Part 6 section 4.6.6, Executive vehicle allowance
Persons who can make the decision under paragraph 9.6.6.b, exception, on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
This table defines terms used in this Part.
|Term or concept||Definition in this Part|
|Additional costs||Any of these costs.
|Allowable travel time||To be worked out on the basis of the actual distance by the shortest practicable route, using the following formulas.
Note: The Commonwealth bases its expectation of what it will pay on a reasonable daily driving distance by the shortest practicable route. It is expected that a member will complete the journey at a daily driving rate of 480 km or, if towing a towable item for which a removal benefit exists, 360 km. The allowable travel time is based on these distances.
|Authorised||Authorised for allowance under this Part by the CDF.|
|Greater efficiency from the use of a vehicle||The use of a private vehicle results in greater efficiency if any of these three criteria are met.
|Saving to the Commonwealth||If the Commonwealth would pay less for a member to use a private vehicle than the normal means of travel.|
Persons who can make the decisions under section 9.6.7, definitions of allowable travel time and greater efficience from the use of a vehicle on behalf of the CDF:
For Navy members:
Commanding Officer (no rank limitation)
Supervisor not below MAJ(E)/APS 6 in the member's direct chain of command or supervision
For Army and Air Force members:
Commanding Officer/Director or supervisor not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
The Commonwealth will not pay for any financial liability or loss if a private vehicle on an authorised journey is involved in an accident.
The member is responsible for checking how their insurance company classifies a vehicle used to travel on duty. If they classify it as a business vehicle and charge an additional premium, the member must arrange insurance as necessary.
Note: Vehicle allowance includes a component to cover the costs of both comprehensive and compulsory third party insurance at the rate for private vehicles.
The member may be reimbursed any additional premium if they are eligible for additional costs under Division 5 section 9.6.27, Additional vehicle allowance.
If the Commonwealth is found liable for damage from an accident involving the private vehicle, it may claim against the member to recover any damages awarded against it.
This table sets out what happens when a member's journey is varied or not made.
Note: This is subject to Chapter 6 Part 6, which authorised reimbursement of costs that result from cancellation of a posting.
|Item||If a member's authorised journey is...||then they...|
|1.||shortened||must repay to the Commonwealth any vehicle allowance they received that covered the part of the journey they did not make.|
|2.||extended||are eligible for an additional amount to cover the costs of the extended journey.|
|3.||not made||must repay to the Commonwealth all the vehicle allowance they received.|
Application to Reservists: Yes.
Copies of forms are available on the webforms system or through the Defence Service Centre.