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Division 1: Recreation leave travel

9.4.5 Purpose

This Division assists members (including trainees) with travel from where they are on duty, to visit their family during recreation leave.

See: Chapter 5 Part 1, Overview

9.4.6 Members eligible

The CDF may approve recreation leave travel by the most economical means of public transport if a member meets all these conditions.

  1. They are a member without dependants.

  2. They are serving in Australia.

  3. Their nominated family is in Australia, but not at their place of duty.

  4. They have been granted recreation leave or a course break, in which they plan to visit their nominated family.

Persons who can make the decision under section 9.4.6 on behalf of the CDF:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.

9.4.7 Recreation leave travel benefit

  1. A member whose application for recreation leave travel is approved may be provided with return travel from their accommodation at the duty location to where their nominated family lives in Australia.

  2. The Commonwealth assistance with the travel is limited to the cost of travel by the most economical means.

9.4.8 Number of recreation leave travel trips

  1. A trainee may be provided with up to three return trips in a leave year, including any graduation trip.

  2. Any other eligible member, including a member undergoing training, may be provided with one return trip in a leave year.

  3. If a member cannot be granted their recreation leave travel benefit for Service reasons, they may apply for the CDF to defer it once only, into the following leave year. They must still meet all the conditions for eligibility in that following year.

  4. A member may be recalled from leave for Service reasons while using a recreation leave travel benefit. In this case, they are taken not to have used their travel benefit.

  5. The total of recreation leave travel, remote location leave travel and reunion travel must not be more than seven trips a year.

Persons who can make the decision under subsection 9.4.8.3 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.9 Travel in advance of eligibility

The CDF may grant a member recreation leave travel in advance of their next year's eligibility. They will lose that benefit for that next year.

Exception: This advance cannot be granted unless it is reasonable to expect that the member will be eligible in the next year.

Example: The CDF refuses to grant a member's application for an advance because the member is planning to marry at the start of the leave year into which the member has applied to advance the travel.

Persons who can make the decision under section 9.4.9 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.10 Excess travel costs

A member who chooses to travel by means that are not the most economical must do both the following.

  1. Pay any travel costs above the normal departmental liability.

    See: Part 1 section 9.1.7, Normal departmental liability

  2. Pay those excess costs before the booking is finalised. They pay them to the Collector of Relevant Money.

    Note: The member's payment is to be credited to the appropriate cost code for their travel.

9.4.11 Offset of benefit for travel to alternative destination

  1. A member can put the value of their benefit towards the cost of travel to meet their nominated family in an a destination alternative to the place where the nominated family normally lives in Australia. One of these conditions must be met.

    1. The CDF is satisfied that their nominated family is located at the alternative destination.

    2. The member's benefit under section 9.4.3 is to the capital city nearest their place of duty, and they wish to go somewhere else.

  2. The Commonwealth will pay up to the lesser of these two amounts.

    1. The cost of the actual travel.

    2. The cost of Defence travel to where the nominated family normally live, by the most economical means.

    Example: A member without dependants is on posting in Sydney. The nominated family (their parents) normally live in Brisbane but are currently on a caravanning holiday in northern Australia. The member flies from Sydney to Cairns to join their parents, travels with them to Darwin while on leave, and returns by air from Darwin to Sydney. The member is eligible for an amount equal to what Defence would have paid for an economy return air ticket from Sydney to Brisbane.

Persons who can make the decision under paragraph 9.4.11.1.a on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.12 Vehicle allowance for trip to transport terminal

  1. A member is eligible for vehicle allowance for the trip their vehicle makes from their residence to a transport terminal and back again. They do not have to be present for the whole of that journey. They could have been dropped off at the terminal to continue their journey on recreation leave travel at Commonwealth expense.

    Example: For a member in Nowra, Bomaderry railway station for transport to Sydney Airport.

  2. Payment of vehicle allowance under subsection 1 must not be more than the normal departmental liability.

    Example: Cab charge.

    See: Part 1 section 9.1.7, Normal departmental liability

9.4.13 Transfer of benefit

  1. A member may choose to transfer their benefit to the nominated family. This is to allow one or more of the nominated family to travel from their home to where the member is serving, and back again.

  2. If the member chooses to transfer travel, the Commonwealth will pay only up to what the member would have been eligible for under section 9.4.7, Recreation leave travel benefit.

9.4.14 Member with family overseas

  1. The CDF may grant recreation leave travel under this Division to a member whose nominated family is living overseas.

  2. The member is eligible for return travel to an international terminal in Australia. The terminal must be the one nearest their posting location from which a flight goes to where the nominated family lives. The travel must be by the most economical means.

    Note: The nearest international terminal may include Darwin.

Persons who can make the decision under subsection 9.4.14.1 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.

9.4.15 Recreation leave travel – trainees

The CDF may approve recreation leave travel under this Division for a trainee on all the following conditions, in addition to relevant conditions in this Division.

  1. The travel is during a course break, or on graduation.

    Example: The member applies to return home during an Easter course break.

  2. Approval is subject to Service requirements and course structures.

  3. Travel may be refused for disciplinary reasons, or because of unsatisfactory academic progress, or for any other reason related to the member's training.

See: Chapter 1 Part 3 Division 1 section 1.3.75, Trainee

Persons who can make the decision under section 9.4.15 on behalf of the CDF:
For Army members:
Supervisor not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
For Air Force and Navy members:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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Further info

Contact

Intergrated Travel Solutions

1800 333 362

Travel.ITS@defence.gov.au

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au