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Division 5: Travel in particular situations

9.2.22 Purpose

This Division sets out conditions and benefits for travel in these situations.

  1. Rejoining a ship that has sailed.

  2. On recall for emergency duty.

  3. On convalescence.

  4. Getting specialist medical or dental treatment.

9.2.23 Rejoining a ship that has sailed

  1. A member is eligible for travel to rejoin a seagoing ship they have missed on sailing. There must be a need for the member to travel to rejoin the ship at another port.

  2. The member may apply to the Commanding Officer of the nearest ADF establishment for a duty travel warrant to enable them to rejoin the ship.

  3. If the member cannot get a duty travel warrant, they are eligible for a reimbursement of the actual amount they had to spend on fares to rejoin the ship.

  4. The Commonwealth will pay only for the cost of the member's transport from the port the ship sailed from to the port where they are to rejoin their ship.

    Note: Depending on the reason the member missed the ship, they may face disciplinary action on rejoining the ship.

9.2.24 Recall for emergency duty

  1. A member who has left their normal place of duty after working a normal day may be reimbursed the cost of their travel if they are later recalled to duty.

  2. The CDF may approve reimbursement of costs if satisfied on both these criteria.

    1. The member has paid for travel fares or use of a private vehicle that they would not normally have to pay for.

    2. The member could not reasonably have used an alternative means to go back to the place of duty.

  3. The amount of reimbursement is limited to whichever of these costs is relevant.

    1. For travel by public transport, including taxi — the cost of the fares beyond what the member would usually pay to attend work.

    2. For travel by private vehicle — vehicle allowance worked out for the journey under Part 6 of this Chapter.

Persons who can make the decision under subsection 9.2.24.2 on behalf of the CDF:
Supervisor not below WO2(E)/APS 4, in the member's direct chain of command or supervision.
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision.
Commanding Officer (no rank limitation) – Navy

9.2.25 Travel during a medical absence

  1. The CDF may approve travel at Commonwealth expense for any of the following purposes.

    Note: Defence may arrange the travel for the member. If the member makes the arrangements, they would be expected to use the normal Defence business travel procedures.

    1. To assist a member to leave hospital to recover.

    2. To assist the member to reach a location where they are able to wait to go back to hospital.

    3. To assist the member to reach a location which the senior medical advisor in the member's region has recommended as most likely to assist the member's recovery.

  2. In making a decision under subsection 1, the CDF must be satisfied that the following conditions are met.

    1. The travel is to the member's home or, if care is not available at their home, an alternative location. The CDF must have regard to any senior medical advisor recommendation about whether the care at the location is adequate for the member's needs.

    2. The senior medical advisor for the location has recommended both the following.

      1. That the member should undertake the travel.

      2. That the means of travel is safest for the member.

  3. The CDF may approve the travel at a higher class or by means that are not the most economical, if satisfied it is necessary for the member's safety and consistent with the recommendation under subsection 2.

  4. A member may apply to travel at Commonwealth expense, including travel costs for meals, incidentals and accommodation on the journey. The member can be provided assistance up to the amount that would be payable if they were eligible for travel costs on Defence business for the same period.

    See: Part 5 Division 2, Travel on Defence business using the travel card

  5. The member may be approved to travel at Commonwealth expense but pay for it themself. In this case, the CDF may reimburse up to a maximum of what the Commonwealth would have paid under subsections 3 and 4.

Persons who can make the decisions under subsection 9.2.25.1, subsection 9.2.25.3 and subsection 9.2.25.5 on behalf of the CDF:
Commanding Officer or Officer Commanding, not below MAJ(E)/APS 6, in the member's direct chain of command.

9.2.26 Specialist medical or dental treatment for dependants in remote locations

  1. The CDF may approve travel at Commonwealth expense for a member's dependants from a posting location to the location of a registered specialist medical or dental practitioner. Approval may only be given if all these criteria are met.

    1. The member is performing duty in a remote location listed in Annex 4.4.A.

    2. The dependants live with the member.

    3. A doctor or dentist has certified on both these matters.

      1. Specialist treatment is necessary.

      2. The necessary treatment cannot be provided in the posting location.

  2. The travel benefit is limited to travel by the most economical means as defined in Part 1 of this Chapter.

  3. The dependant may be approved to travel by private vehicle. This is unless a doctor has provided a certificate to state that they are not fit for travel by this means. Vehicle allowance may be payable up to the cost of travel by the most economical means.

    See: Part 6, Vehicle allowance

  4. The baggage benefit is limited to what is included for free as part of the travel fare.

  5. The CDF may approve travel at Commonwealth expense for the member or another person if satisfied that the dependant needs to be accompanied.

  6. If the dependant needs to stay overnight at the treatment location, they are eligible for the reimbursement of the cost of the accommodation and meals. The maximum amount is the cost that would be payable for that location if they were eligible for travelling allowance under Part 5 for the journey.

Persons who can make the decisions under subsection 9.2.26.1 and subsection 9.2.26.5 on behalf of the CDF:
Director/Commanding Officer not below MAJ(E)/APS 6 in the member's direct chain of command or supervision
Executive Officer/Air Base Executive Officer, 17 Squadron
Officer in Charge Personnel, No. 17 Squadron
Officer in Charge Air Base Operations Flight, No. 17 Squadron
Executive Officer, No. 75 Squadron
Senior Engineering Officer, No. 75 Squadron
Personnel Capability Officer, No. 75 Squadron

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AE505, Travel Request Form

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Further info

Contact

Intergrated Travel Solutions

1800 333 362

Travel.ITS@defence.gov.au

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au