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Division 2: School students at the gaining location

8.4.8 Purpose

  1. If a member's child changes schools due to posting in Australia, their education may be disrupted. This Division assists with the cost of additional educational services. These services help the child meet the academic standards of the new school.

  2. Only these three changes of school are within the purpose of this Part.

    Schools
    Item From... To...
    1. Primary Primary
    2. Primary Secondary
    3. Secondary Secondary
  3. Education assistance in this Division is designed to overcome immediate difficulties as a result of posting. Assistance is limited. If the child continues to experience education difficulties beyond the limits, any further costs are the member's responsibility.

8.4.9 Member this Division applies to

For this Division, all these conditions must be met.

  1. The member is granted a removal to a new posting location.

  2. The member has a child changing school to the gaining location. The child must meet all these conditions.

    1. They are under 20 years old.

    2. They normally live with the member or adult dependant.

    3. They attend a registered primary or secondary school full-time.

    4. They are not repeating a school year to improve results.

  3. The principal or the child's teacher at the new school certifies at least one of the following.

    1. The child has not reached, or is unlikely to maintain, a sufficient standard in a subject. They require additional tuition that the school cannot provide.

    2. The school cannot provide a subject. This must be critical to the child's educational progress or career-choice.

    3. The school cannot provide a therapy service or tuition. This must be critical to the child's educational progress.

    4. The child needs to have a special need assessed to develop a suitable educational program. A government agency is not able to do this within six months of the child's arrival at the gaining location.

    5. A child with a special need critically needs a program or service. A government school at the location cannot provide it. A non-government school at the location can provide it, or another directly related program or service.

    6. The child is academically gifted and needs a special education program. A government school at the location cannot provide it.

    Note: The requirement to certify under this paragraph is met when the school principal or the child's teacher signs the member's application form.

  4. See:
    Form AD301, Application for Education Allowance – School students at the gaining location
    Form AD301-1, Application for Education Allowance – School students at the gaining location (Discretionary approval by Regional Educational Liason Officer)

8.4.10 Face-to-face tutoring

  1. This section applies to a member who buys face-to-face tutoring for their child.

    Related Information: Section 8.4.11, Web-based tutoring

  2. The member may be reimbursed for one hour of additional tuition a week for each subject certified under paragraph 8.4.9.c.

  3. Reimbursement must be no more than $96 an hour.

  4. This table outlines the maximum periods for reimbursement.

    Reimbursement periods
    Item If the child... then the maximum period for reimbursement is...
    1. has previously studied a subject offered at the new school
    14 weeks
    2. has not previously studied a subject offered at the new school
    Example: A new language not previously studied.
    6 months
    3. is in Year 10, 11 or 12 and studying a subject essential to career aims, but not provided at the new school
    Example: A student wishes to pursue a career in music. Music courses are not available at the new school.
    1 school year
  5. Tuition costs can be reimbursed to a member for more than one subject.

  6. Reimbursement of costs to the member is the common payment option.

    Exception: The CDF may accept an invoice directly from a tutor and pay it on behalf of the member. The CDF must be satisfied the member cannot be reimbursed, as they are away for service reasons.

Persons who can make the decision under subsection 8.4.10.6, exception, on behalf of the CDF:
Regional Education Liaison Officer
Director National Operations Defence Community Organisation
Deputy Director National Operations Defence Community Organisation
Director General Defence Community Organisation

8.4.11 Web-based tutoring

  1. This section applies to a member who buys web-based tutoring for their child.

    Related Information: Section 8.4.10, Face-to-face tutoring

  2. If a teacher or principal recommends that a child begin tutoring, a member may be paid for the cost of a subscription to a web-based tutoring service that the member chooses.

  3. A member may not be paid under this section for any of the following costs.

    1. Computer software costs.

    2. Computer hardware costs.

    3. Internet access costs.

  4. Payment is by reimbursement of the member's costs.

    Exception: If section 8.4.13 applies.

    See: Section 8.4.13, Payments to tutor

  5. Payments under this section are limited to an amount calculated in accordance with the following table.

    Calculation
    Step Action
    1. Find the maximum limit for the child and the certified subject in the table in subsection 6.
    2. Find the number of subjects that meet both these requirements.
    1. The subject was certified by the child's new school under paragraph 8.4.9.c.
    2. The child is provided with online tuition on the subject.
    See: Section 8.4.9, Member this Division applies to
    3. Multiply the outcome of Step 1 by the outcome of Step 2.
    4. Find the amount paid to the member for any face-to-face tutoring under section 8.4.10.
    See: Section 8.4.10, Face-to-face tutoring
    5. Subtract the outcome of Step 4 from the outcome of Step 3.
    6. The outcome of Step 5 is the limit that may be reimbursed for web-based tutoring.

    Example: A member is posted to a new location. The member's child needs some catch-up coaching in maths. The child has face-to-face tutoring for four hours, and then the tutor advises that a web-based tutoring program would help consolidate the child's new skills. The child's teacher approves the plan.

    Calculation example
    Step Action
    1. The child has studied maths before. The maximum limit is in Item 1 of the table in subsection 6, and is $1,358.
    2. The child only has one subject recommended, and had the coaching.
    3. Multiply outcome of Step 2 by outcome of Step 1:
    $1,358 x 1 = $1,358
    4. The child had 4 hours of face-to-face tutoring. 4 hours face-to-face tutoring x $96 an hour = $384
    5. $1,358 - $384 = $974
    6. The member may be reimbursed $974 for web-based tutoring.
  6. The following table provides figures used in Step 1 of the calculation in subsection 5.

  7. Tutoring limits
    Item If the subject... and the child... then the maximum limit is...
    1. is offered at the new school has studied the subject before
    $1,358.
    2. has not studied the subject before
    $2,522.
    3. is not offered at the new school meets both of the following conditions:
    1. The child is in Year 10, 11 or 12.
    2. The child needs to study the subject, as it is essential to their career aims.
    3. Example: A student wishes to pursue a career in music. Music courses are not available at the new school.
    $5,044.

8.4.12 Conditions for reimbursement to member

For a member to be reimbursed their costs, the educational services must meet both these conditions.

  1. They must be provided within 18 months of the child starting study at the new school.

  2. They must be provided by a qualified person or accredited organisation.

8.4.13 Payments to tutor

A member who meets both the following conditions may elect to have payments made directly to the body that supplied the tutoring, instead of by reimbursement.

  1. The member is away for Service reasons.

  2. It is not practical for the member to apply for a reimbursement.

8.4.14 Children with special needs

  1. Education assistance also covers members' children with special needs. It supports access to programs or services not available in the new school or other Government agencies.

  2. To be eligible for education assistance in this section, the child must be a dependant with a special need.

    See: Chapter 1 Part 3 Division 2 section 1.3.90, Dependant with special needs

  3. This table outlines benefits for children with special needs.

    Benefits
    Item If the special needs child requires... then the benefit is...
    1. a therapy service or tuition not provided at the school, but critical to educational progress one hour a week for 14 weeks, at a maximum of $96 an hour for each service needed.
    2. an assessment of the need, critical to the development of an educational program a private assessment of the need, up to $714.
  4. These conditions apply to the benefits outlined in subsection 3.

    1. For item 1 in the above table, both these conditions apply.

      1. A therapy service must have been provided to the child with a special need at the previous location.

      2. Tuition or therapy must be provided by a qualified person or accredited organisation. It must also be provided within 18 months of the child starting at the new school.

    2. For item 2 in the table above, a member is only reimbursed for a private assessment if a government agency cannot provide the assessment.

  5. The CDF may approve attendance at a private school to access a special program. If approved, the member may receive the cost of compulsory tuition fees up to $26,659 a year. A member contribution of $349 a year is required.

  6. For approval under subsection 5, all these conditions must be met.

    1. The program or service must have been provided to the child by a government school at the losing location.

    2. The program or service cannot be provided by an accessible government school at the gaining location.

    3. The program or service can be provided by a private school.

    4. It is critical that the child attends the private school for educational progress.

  7. For subsection 5, the CDF must also consider all these factors.

    1. The child's age, school history, educational needs, family circumstances and general welfare.

    2. Facilities offered by schools and educational institutions in the former and gaining locations.

    3. The nature of the education system in the gaining location.

      Examples: Is Year 11 and 12 offered? Is assessment by coursework, exams or a combination?

    4. Staff advice from schools and educational institutions in the former and gaining locations.

    5. The circumstances of the member's posting and the likely location of future postings.

    6. Any other assistance available from the Defence Community Organisation to support dependants with special needs.

      See: Part 6, Dependants with special needs

    7. Any other disabilities of the child.

    8. The interests of the Commonwealth.

    9. Any other factor relevant to the child's educational progress.

Persons who can make the decision under subsection 8.4.14.5 on behalf of the CDF:
Regional Education Liaison Officer
Director National Operations Defence Community Organisation
Deputy Director National Operations Defence Community Organisation
Director General Defence Community Organisation

8.4.15 CDF discretion to extend education assistance

  1. The CDF can decide to extend limits of education assistance in this Division. The CDF must be satisfied the child requires further tuition or therapy to sustain academic performance.

  2. Under subsection 1, the CDF can only extend education assistance outlined in subsections 8.4.10.4 (table item 1) and 8.4.14.3 (table item 1).

  3. Before approving an extension under subsection 1, the CDF must do the following.

    1. Receive a new certification as outlined in paragraph 8.4.9.c. This must state that extension is required because of the disruption caused by changing school.

    2. See: Form AD301-1, Application for education allowance – School student at the gaining location (Discretionary approval by Regional Educational Liaison Officer).

    3. Consider all the criteria listed in subsection 8.4.14.7.

  4. The extended benefit is an additional 14 weeks' reimbursement for each subject. This must be no more than $96 an hour.

Persons who can make the decision under subsection 8.4.15.1 on behalf of the CDF:
Regional Education Liaison Officer
Director National Operations Defence Community Organisation
Deputy Director National Operations Defence Community Organisation
Director General Defence Community Organisation

 

8.4.15A Applying for education assistance

Forms are available to apply for education assistance outlined in this Division

See:
Form AD301, Application for education assistance – school students at the gaining location
Form AD301-1, Application for education assistance – school students at the gaining location (Discretionary approval by Regional Educational Liason Officer)

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AD301, Application for education assistance - school students at the gaining location
  • AD301-1, Application for education assistance - school students at the gaining location (Discretionary approval by Regional Educational Liason Officer)

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