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Division 6: Advances and repayments

7.8.40 Purpose

A member might be unable to pay the bond or other fees for securing a rental property. The member may be eligible for an advance from the Commonwealth.

7.8.41 Assistance with payments for rental home

  1. This section applies to a member who intends to enter into a lease on a rental home for which they will be eligible for rent allowance.

  2. The member may apply for assistance for some of the costs of entering into a rental lease.

  3. The amount and type of assistance is provided in the following table.

  4. Assistance
    Item A member who must pay... is eligible for...
    1. a rental bond an advance payment of up to a maximum of twice the member's fortnightly rent ceiling.
    Notes:
    1. The advance must be repaid to the Commonwealth.

    2. See:Section 7.8.46, Method of repayment
    3. The member may apply for this amount for both a rental bond and rent in advance.
    4. The member may apply for less than the full amount.

    5. See: Annex 7.E, Rent ceilings
    2. rent in advance
    3. a utility connection deposit an advance payment of the cost of the deposit.
    Note: The advance must be repaid to the Commonwealth.
    See: Section 7.8.46, Method of repayment
    4. Commonwealth, State or Territory stamp duty on the lease be reimbursed the amount that was paid.
    Note: This amount is not repayable to the Commonwealth.
    5. fees to a lawyer for preparing a lease be reimbursed up to $1,000.
    Note: This amount is not repayable to the Commonwealth.

    Note: Payments under this section are provided on a payday. It may take up to 19 days for the member to be paid the assistance. The timing of the payment will depend on the day within the pay cycle the application is approved.

7.8.42 Advance payment of bond when sharing

  1. This section applies to a member who shares a rented home with another person and gets rent allowance.

  2. The member can apply for an advance of the money they would be eligible for under section 7.8.41. They can apply for an advance of all or part of the amount.

    Note: It makes no difference whether the housemates contribute equally to the bond or if one of them pays the full amount.

    Example: A member got each of her three housemates to give her a part of the bond money. They then paid the full amount of the bond. The member asked for an advance for only their share of the bond.

7.8.43 ...

7.8.44 Member to give evidence of payment

  1. A member who has been given an advance under this Part must give the Housing Management Centre Manager documents to show that they have used it for the intended purpose.

  2. The documents must be provided within 14 days of entering into a lease.

7.8.45 Unused advances to be repaid

  1. If any part of an advance is not used for its intended purposes, the member must repay it immediately to the Commonwealth.

  2. The CDF may decide that a member who received an advance has not paid or lodged it. The member must repay the advance immediately to the Commonwealth.

  3. The CDF may decide that a member who received an advance for rent has not entered a lease and paid rent within a reasonable period. The member must repay the advanced amount back to the Commonwealth immediately.

  4. In making a decision under subsection 3, the CDF must consider all these factors.

    1. Where the posting location is.

    2. The time of year.

    3. Whether there is suitable accommodation available for the member's rank, status and dependants' circumstances.

Persons who can make the decisions under subsection 7.8.45.2 and subsection 7.8.45.3 on behalf of the CDF:
An employee of Defence Housing Australia who performs the duties of:

  • Team Leader in the Housing Contact Centre
  • Regional Housing Specialist in the Housing Management Centre
  • Housing Contact Centre Manager
  • Regional Director in a Housing Management Centre
  • National Housing Manager
Contract Manager Services Agreement
Assistant Contract Manager Services Agreement
Assistant Director Operations
Director Relocations and Housing

7.8.46 Method of repayment

  1. If a member receives any advances from the Commonwealth under subsection 7.8.41.3, table items 1, 2 and 3, they must comply with all of the following conditions.

    1. They must repay any advances made to them.

    2. Repayments must be made by 26 fortnightly instalments.

      Exception: Members who make a payment under subsection 2.

    3. Repayments must commence from the first payday after the payday after the member received the advanced payment.

  2. The member may choose to repay the balance of any advances to the Commonwealth as a single payment before the end of the 26 payments.

  3. If the member does not repay the full advance within the first 12 months of the lease commencing, the balance is to be recovered in accordance with the Public Governance, Performance and Accountability Act 2013.

    See: the Public Governance, Performance and Accountability Act 2013

  4. On termination of a lease the member may get a refund of a rental bond or utility connection deposit. The following table shows the amount that a member must repay in this situation.

    Amount repayable
    Item If a member has... they...
    1. fully repaid the Commonwealth within the first 12 months of the lease commencing are able to keep the refund.
    2. a lease of less than 12 months must repay any outstanding amounts to the Commonwealth when the member gets a refund through the State or Territory rental board or utility provider.
    3. broken the lease within the first 12 months of the lease commencing
    4. a lease of 12 months or less and does not receive a refund must repay any outstanding amount of the advance to the Commonwealth within 12 months of the lease commencing.
  5. If the member gets any interest on bond money refunded to them, they must make a payment to the Commonwealth. The amount of the payment is the portion of interest corresponding to the period and amount of the advance.

7.8.47 Rent paid before member moves in

  1. A member may be reimbursed an amount they pay for rent for a home before they move into it. They must meet all of these conditions.

    1. They will be eligible for rent allowance for the home.

    2. They and their dependants cannot move into the home immediately for reasons related to their service or removal.

    3. Pre-paying rent to secure the home means the Commonwealth will save on the cost of the removal and temporary accommodation.

      Example: The Commonwealth will be able to remove the member's property direct to the new home, avoiding the need to remove it to and from a storage facility.

    4. Rent has been paid to secure the home.

    Example: A member is posted to a new location. They are informed that they are eligible for rent allowance. They find a home to rent on a house-hunting trip and sign a lease for the rented home three weeks before the date they are due to arrive in their posting location. They have to do this to secure the new home. They will get rent allowance for those three weeks.

  2. The member is eligible for the reimbursement of the lesser of their actual rent paid or their rent ceiling for the home for the following periods.

    1. Six weeks, if their furniture or effects are in transit or delivery is delayed.

      Exception: If the delay is caused by the member's own actions.

    2. Three weeks, in all other cases.

7.8.48 Rent paid after member moves out

  1. This section applies to a member who is eligible for to rent allowance and must move out of their home for any of these reasons.

    1. The lease is terminated for Service reasons.

    2. They must move into a Service residence.

    3. The CDF decides the home is unsuitable because the number or needs of the member's dependants have changed.

    4. The CDF decides that there are serious health, safety or security concerns if the member or their dependants stay at the home.

      Example: The rental home has been damaged by fire.

  2. The member is eligible for the reimbursement of the lesser of these amounts.

    1. The rent for the home.

    2. The member's rent ceiling for the home.

  3. The payment in subsection 2 is made for this period.

    1. The period starts the day the member moves out of the home.

    2. The period ends the day their obligation to pay rent for it ends.

  4. If the member forfeits all or part of the bond for other costs, they are eligible for the reimbursement of the amount forfeited.

    Examples: Advertising or bond inspection costs.

  5. This section does not apply if a member buys a home.

Persons who can make the decisions under paragraph 7.8.48.1.c and paragraph 7.8.48.1.d on behalf of the CDF:
An employee of Defence Housing Australia who performs the duties of:

  • Team Leader in the Housing Contact Centre
  • Regional Housing Specialist in the Housing Management Centre
  • Housing Contact Centre Manager
  • Regional Director in a Housing Management Centre
  • National Housing Manager
Contract Manager Services Agreement
Assistant Contract Manager Services Agreement
Assistant Director Operations
Director Relocations and Housing

Application to Reservists: Yes, on continuous full-time service.



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