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Division 2: Suitable Service residence

7.6.4 Suitable Service residence

  1. A home is a suitable Service residence for a member if the CDF considers that it meets all these conditions.

    1. It is available to the member within either of these periods.

      1. Six weeks after they arrive at the posting location.

      2. A longer period that the CDF considers reasonable.

      Note: Members are required to occupy a suitable Service residence as soon as possible after arrival in their posting location.

    2. It is suitable for the member and their dependants. These factors make it suitable.

      1. It is at the member's posting location.

        See:
        Chapter 1 Part 3 Division 2 section 1.3.83, Dependants
        Division 7 section 7.6.31, Member with dependants can choose two-bedroom home

        Note: For Sydney/Holsworthy housing scheme members, this may be the extended Holsworthy location, is taken to be Sydney, in accordance with section 7.1.16.

        See: Part 1 Division 3 section 7.1.16, Sydney/Holsworthy housing scheme member

      2. For a Service residence with a market-rent-based classification — it has the classification listed for the member's rank group in the table at section 7.6.13.

      3. For a Service residence with an amenity-based classification — it has the classification listed for the member's rank group in the table at section 7.6.16.

      4. See:
        Division 3, Market-rent-based classification of a Service residence
        Division 4, Amenity-based classification of a Service residence

      5. It has the number of bedrooms a member and their dependants need to live in. The table shows how this can be worked out.

      6. In spite of subparagraphs ii and iii, a rent band choice home that the member has accepted under Division 5 is also taken to be a suitable Service residence.

      7. See: Division 5, Rent band choice homes

      Note 1: The presence of a member's spouse has no effect on the number of rooms needed. This is because they are taken to share with the member.

      Note 2: A child in school year 7 or over has their own bedroom.

      Note 3: Children of the same gender with an age difference of four or more years have separate bedrooms.

      Note 4: An adult dependant who is not a spouse or partner has a separate bedroom.

      Note 5: A member with dependants is eligible for a three-bedroom Service residence even when they only need two bedrooms. See subsection 7.6.28.2.

      Suitable number of bedrooms
      Item If the member has... and the children's ages are... and their gender is... then the minimum bedroom requirement is...
      1. one child any age any gender 2 bedrooms
      2. two children in school year 6 or under the same 2 bedrooms
      3. two children in school year 7 or over the same 3 bedrooms
      4. two children in school year 6 or under different 3 bedrooms
      5. two children in school year 7 or over different 3 bedrooms
      6. an adult dependant who is not a spouse or partner.
      Example: an elderly parent or a member's live-in carer.
      2 bedrooms

      See:
      Section 7.6.31, Member with dependants can choose two-bedroom home
      Chapter 1 Part 3 Division 2 section 1.3.82, Dependants

      Example 1: A member has a spouse, daughters aged 14 and 11, and a son aged 6. The member's father-in-law is a recognised dependant.
      The member and spouse share a bedroom.
      The elder daughter is in school year 9, and gets her own bedroom.
      The younger daughter is in school year 6 and the son is in school year 1. As they are different genders they get a bedroom each. (If the children were the same gender, the five year age difference would also usually mean they get a bedroom each.)
      The member's father-in-law gets his own bedroom, as he is an adult dependant but not a spouse or partner.
      The member requires a five-bedroom Service residence.

      Non-example: A member has a spouse, a 12 year old son and a six year old daughter. The member has a resident child carer. The resident child carer is not considered as a factor when deciding whether a Service residence is suitable. The member is not eligible to a four- bedroom Service residence, a three-bedroom Service residence is considered suitable for the purpose of assessing eligibility for housing assistance.

      See:
      Part 1 Division 3 section 7.1.14, for the definition of resident child carer
      Section 7.6.8, Resident child carer

  2. In assessing whether a Service residence is suitable for a member, the CDF must take account of any other factor relevant to the member's accommodation requirements.

  3. Example: Factors that the CDF may take into consideration when assessing the suitability of a Service residence might include either of the following.

    1. The member or a dependant has accessibility requirements.

    2. The member needs to be located close to rehabilitation facilities.

  4. The CDF may decide that a smaller home is suitable in these cases.

    1. There are exceptional reasons.

    2. The member has chosen the smaller home.

    3. See:
      Division 3 section 7.6.13, Rent band for a member's rank group
      Division 4 section 7.6.16, Amenity-based classification for a member's rank group

    Example 2: In Example 1, the member moves to a posting in a very small town. There are no Service residences with five bedrooms and no homes of that size for rent in the town. The member accepts a four-bedroom Service residence. Two of the children share a room. The Service residence is considered suitable.

    Exception: Division 10 section 7.6.67, When an apartment is a suitable Service residence sets out suitable residence requirements for the Sydney apartment trial

Persons who can make the decisions under subsection 7.6.4.1, subparagraph 7.6.4.1.a.ii, subsection 7.6.4.2 and subsection 7.6.4.3 on behalf of the CDF:
An employee of Defence Housing Australia who performs the duties of:

  • Team Leader in the Housing Contact Centre
  • Regional Housing Specialist in the Housing Management Centre
  • Housing Contact Centre Manager
  • Regional Director in a Housing Management Centre
  • National Housing Manager
Contract Manager Relocation Services
Assistant Contract Manager Services Agreement
Assistant Director Operations
Director Relocations and Housing

7.6.5 Classification of Service residence and rent band choice accommodation

  1. Service residences are classified in a number of different ways.

    1. A market-rent-based classification, which is based on the combination of the minimum housing standard and the market rent for a Service residence.

    2. See: Division 3, Market-rent-based classification of a Service residence

    3. An amenity-based classification, which is based on the number of functional amenities at a Service residence.

    4. See: Division 4, Amenity-based classification of a Service residence

  2. A market-rent-based classification may also be assigned purely on the basis of the market rent for rent band choice accommodation.

  3. See: Division 5, Rent band choice homes

7.6.6 Members with special needs dependants

  1. A member who has a dependant with special needs may need a Service residence to be modified.

  2. See:
    Chapter 1 Part 3 Division 2 section 1.3.84, Dependant with special needs
    Chapter 8 Part 6 section 8.6.12, Special housing needs

    Example: A child in a wheelchair may be able to live in a Service residence if ramps are installed and a shower is modified.

    Non example: The parents of a hyperactive child may prefer the child not to share a bedroom. However, that does not give rise to an additional bedroom benefit.

  3. The CDF may decide that a Service residence is not suitable and cannot be modified to meet the special needs of a member's dependants. The CDF must consider these criteria.

    1. The nature of the special needs.

    2. The availability of suitable alternative accommodation.

    3. The cost of modifications to the Service residence.

    4. The cost to restore the Service residence to its original condition when the member vacates.

    5. Whether the modifications are permitted by the property owner and any relevant body corporate.

  1. A member who is recognised as having a dependant with special needs should write this on their 'Application for relocation' form. The member must attach a copy of their special needs assessment of assistance letter. This will alert the Defence Housing Australia so they can offer a Service residence that meets the need.

  2. Note: Special needs assistance for housing is coordinated by the Housing Management Centre, with help from the Defence Special Needs Support Group in the Defence Community Organisation. Details can be obtained through the Defence Family Helpline on telephone 1800 624 608 or through the Defence Service Centre on telephone 1800 333 362.

 

Persons who can make the decision under subsection 7.6.6.2 on behalf of the CDF:
Assistance Contract Manager Relocation Services
Contract Manager Services Agreement
Assistant Contract Manager Services Agreement
Assistant Director Operations
Director Relocations and Housing

7.6.7 Members with large number of dependants

  1. This section applies to a member with a large number of dependants. In this situation, a Service residence may not have enough bedrooms.

  2. The member may be given two Service residences to house all their dependants.

  3. The homes may be next door to each other or joined together.

  4. The member still only has to make their normal contribution.

7.6.8 Resident child carer

  1. A member may have a resident child carer living with the family.

  2. See: Part 1 Division 3 section 7.1.14, for the definition of resident child carer

  3. The member must inform their unit administrator in writing when either of the following occurs.

    1. A resident child carer moves into their home. The member is to provide a date when the arrangement is expected to end, if known.

    2. A resident child carer moves out of their home.

    See:
    Division 8 section 7.6.41, Contribution for Service residence or rent band choice home
    Chapter 1 Part 5 section 1.5.2, Change in member's circumstances

  4. The member's unit administrator must forward the information provided by the member under subsection 2 to the Housing Management Centre Manager at Defence Housing Australia.

  5. Note: The disclosure in this section is necessary to ensure that a member's housing contributions are not increased under section 7.6.41. It also helps to clarify that the person living in the house is not intended by the member to become a dependant.

Application to Reservists: Yes, on continuous full-time service.



Forms

  • Application for relocation
  • AD160 - ADF Dependant Details
  • AC832 - Application for Recognition of Member with Dependants with Special Needs

Copies of forms are available on the webforms system or through the Defence Service Centre.


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Further info

Contact

Defence Housing Australia

139 342

www.dha.gov.au

Defence Family Helpline

1800 624 608

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au