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Division 4: Contribution for living-in accommodation

7.4.24 Contribution for living-in accommodation

  1. Subject to this Division and Division 5, a member must pay part of the cost of living in to the Commonwealth. The payment is called a contribution.

    See: Division 5, Exemptions from contribution

  2. The member must pay a contribution for their rank and accommodation level. The table in Annex 7.4.B sets out the rate of contribution a member must make for their living-in accommodation.

    Exception: The table specifies some situations in which no contribution is payable. Division 5 specifies some situations in which members are exempt from paying contributions.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

    See also: Division 3
    Section 7.4.15, Suitable living-in accommodation
    Section 7.4.16, Classification of living-in accommodation by rank group and purpose

  3. A member must pay the contribution for the period of their licence to live in.

    Exception 1: When the member lives in for more than one day, they do not need to pay for the last day they live in.

    Exception 2: See section 7.4.30, When a licence to live in ends.

  4. A member may have a licence to live in for a fixed period under section 7.4.9. They must pay the contribution in section 7.4.27 for the type of living-in accommodation they occupy.

    Example: A member whose marriage breaks down may be permitted to live in while they work out arrangements for reconciliation or final separation. They would pay the higher rate of contribution as if they were a member on leave without pay in section 7.4.27, as they already have subsidised accommodation or an own home.

    Non-example: A member does not pay a living-in contribution while on temporary duty outside their posting location.

    See:
    Division 2 section 7.4.9, Member who may choose to live in
    Section 7.4.27, Member on leave without pay

  5. A member in either of the following situations must pay the level 3 contribution rate listed for their rank and number of beds in the room in Annex 7.4.B.

    1. The member is a medical officer taken to live in during compulsory residency.

      See: Division 3 section 7.4.20, Medical officer taken to live in during compulsory residency

    2. The member is in training as a Chaplain and is taken to live in at a seminary or theological college.

      See: Division 3 section 7.4.21, Chaplain in training taken to live in

      See also: Chapter 1 Part 3 Division 1 section 1.3.75, Trainee

    Note: In these situations the Commonwealth pays the accommodation provider for the cost of the member's accommodation.

    Exception: A member paid salary under Schedule B.13 of DFRT Determination No. 2 of 2017, Salaries, must pay the rate of contribution under item 5 of Annex 7.4.B for the number of beds in the room.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

7.4.25 Contribution if accommodation is not at level for a member's rank group

This table shows what contribution a member must pay if their accommodation is not at the level that corresponds to their rank in section 7.4.16.

Authority: Division 3 section 7.4.16, Classification of living-in accommodation by rank group and purpose

Contribution
Item If the member lives in accommodation that is... then their contribution is the one in the table that applies for...
1. below the level for their rank group the lower rank group.
2. above the level for their rank group their rank group.

Example: A room is classified as senior non-commissioned officer Level 3.

  1. If a Warrant Officer occupies it, the contribution is the one for senior non­commissioned officer Level 3.

  2. If a Corporal occupies it, the contribution is the one for other rank Level 3.

  3. If a Major occupies it, the contribution is the one for senior non-commissioned officer Level 3.

7.4.26 Member on part-time leave without pay

  1. This section applies to a member on part-time leave without pay for more than nine days, including weekends, in each pay period.

  2. The member's contribution is 150% of the rate that would apply to them under the table in Annex 7.4.B.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

  3. The CDF may decide that the member was granted the part-time leave without pay for exceptional reasons. In this case, they must pay the same contribution as a member who is not on leave without pay.

Persons who can make the decision under subsection 7.4.26.3 on behalf of the CDF:
Director General Navy People
Director Navy Personnel Policy
Director Navy Employment Conditions
Director General Personnel – Army
Director Personnel Policy – Army
Staff Officer Grade 1 – Personnel Policy – Army
Director General Personnel – Air Force
Director Personnel Policy – Air Force
Deputy Director Personnel Policy – Air Force
Deputy Director Service Conditions – Air Force

7.4.27 Member on leave without pay

  1. This section applies to a member who is granted leave without pay. It does not apply to a member granted part-time leave without pay or leave without pay (flexible service determination).

  2. The member must pay to live in. They must pay the rate in the table below.

    Contribution
    Item If the member's accommodation is a... then their fortnightly contribution is ($)...
    1. single room with private facilities $314.30.
    2. single room with shared facilities $270.20.
    3. room with two or three beds $224.70.
    4. room with four or more beds $114.10.
  3. The CDF may decide that the member was granted the leave without pay for exceptional reasons. In this case, the member must pay the same contribution they were paying before they went on leave without pay.

  4. An additional contribution of $96.60 a fortnight applies if housekeeping services are included with the accommodation.

Persons who can make the decision under subsection 7.4.27.3 on behalf of the CDF:
Director General Navy People
Director Navy Personnel Policy
Director Navy Employment Conditions
Director General Personnel – Army
Director Personnel Policy – Army
Staff Officer Grade 1 – Personnel Policy – Army
Director General Personnel – Air Force
Director Personnel Policy – Air Force
Deputy Director Personnel Policy – Air Force
Deputy Director Service Conditions – Air Force

7.4.27A Contribution for a member on a flexible service determination

  1. This section applies to a member who meets both the following conditions.

    1. The member is on a flexible service determination (weeks per month pattern of service).

    2. The member is required to make a contribution for living-in accommodation under this Division.

  2. The member's rate of contribution is set out in the following table.

    Contribution
    Item If the member's pattern of service over each four week period is… the member's contribution is...
    1. one week working, three weeks not working, 150% of the rate that applies to them under Annex 7.4.B.
    2. two weeks working, two weeks not working, 100% of the rate that applies to them under Annex 7.4.B.
    3. three weeks working, one week not working,

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

    Note: Each working day in the week is based on a normal full-time work day.

7.4.28 Contribution on change of rank

  1. A member who is promoted or reduced in rank may move into a different rank group for living-in accommodation contributions. If their rank group changes, then their contribution will change.

  2. The member must pay a contribution at the rate that applies to their new rank in the table in Annex 7.4.B.

    See: Annex 7.4.B, Rates of contribution for living-in accommodation

  3. The new rate will apply from the later of these dates.

    1. The day the rank changes.

    2. The day the member moves into accommodation that corresponds to their new rank group under section 7.4.16.

      See: Division 3 section 7.4.16, Classification of living-in accommodation by rank group and purpose

7.4.29 Higher contribution for single bedroom apartments – Homebush and North Strathfield

  1. This section applies to a member who occupies a single bedroom apartment at one of the following Navy accommodation complexes.

    1. Homebush, New South Wales.

    2. North Strathfield, New South Wales.

  2. A member must make a fortnightly contribution of $265.70 towards the cost of the accommodation.

7.4.30 When a licence to live in ends

  1. A member must leave their living-in accommodation neat and tidy and in essentially the same condition as it was when they commenced living in it.

    Exception: Fair wear and tear.

    See: Section 7.4.4, Definitions, for the definition of fair wear and tear

  2. The member must vacate the rooms they live in and use, including common areas, and remove all their possessions by the end of the day the licence to live in ends.

    Exception: If the member gets a new licence to live in the room for a period following the end of the earlier licence, then the member does not need to move out until the end of the new licence.

  3. A member who is in any of the following circumstances on the day they must vacate the room, must pay the charges shown in the following table.

    Room charges
    Item If the member... then the member must pay...
    1. does not vacate the room a contribution to cover the cost of the room until they vacate the room.
    2. does not remove rubbish, items or possessions when they vacate the room, and common areas for removal and cleaning required to return the room to its standard at the start of the licence period.
    3. does not leave the room in its former state
    Exception: Fair wear and tear.
    See: Section 7.4.4, Definitions
    both the following.
    1. The costs of repairing non-fair wear and tear.
    2. Any additional cleaning costs (other than fair wear and tear) required to return the room to its former standard.
    4. does not return their key, and the room can be reallocated for securing the room and controlling access.
    Example:
    A member does not return his key. The accommodation manager has a spare key, and is able to allocate the room to another member that night. The member is charged the cost of replacing the key.
    5. does not return their key, and the room is not able to be reallocated both the following.
    1. The contribution charge for the room until the earlier of the following dates.
      1. The date the member returns the key.
      2. The date the room is secured and is available to be reallocated.
    2. The cost of replacing the key if the key is not returned by the member.
    Example: A member does not return her key. The accommodation manager does not have a spare key, so cannot reallocate the room. The member is charged the contribution charge until the locksmith replaces the lock and key.
  4. If the member fails to make any contribution required under this section, the amount is considered as an overpayment. The amount may be recovered from any amount of salary and allowances payable to the member.

    See: Section 7.4.31, Failure to make contributions

7.4.31 Failure to make contributions

  1. Failure to pay a contribution required under this Part may result in a notice revoking the member's licence to live in.

  2. The following arrangements apply to unpaid contributions required under this Part.

    1. The member must reimburse Defence within a reasonable time of a request.

    2. If the member fails to make the payment of contribution for living in accommodation under paragraph a, then the amount may be recovered from any amount of salary and allowances payable to the member.

    3. If the amount cannot be recovered under paragraph b, it is to be treated as a debt under the Public Governance, Performance and Accountability Act 2013.

      Examples: The repair of non-fair wear and tear damage, or the cost of a replacement key to the accommodation.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AA157, ADF application to live-in, live-out and categorisation
  • AD293, ADF Authority for Deduction of Live-in Charges

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Further info

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Defence Housing Australia

139 342

www.dha.gov.au

Defence Service Centre

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