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Division 3: Suitable living-in accommodation

7.4.15 Suitable living-in accommodation

  1. Living-in accommodation is suitable for a member if it meets the following conditions.

    1. It is in the member's posting location or temporary duty location.

    2. It is available for the member to live in.

    3. It is fit to live in at the time the member is issued with their room key.

    4. For a member required to live in, it is at a level that corresponds to the member's reason for living in or rank group, under the following table.

      Living in level
      Item If the member is required to live in... this level applies for their rank group...
      1. while on transit or on a short visit to the location any available level.
      2. on exercise or preparing for deployment any available level, including shared rooms, camps and tents.
      3. as a normal entry recruit or Reserve recruit during basic recruit training
      Related information: DFRT Determination No. 2 of 2017, Salaries, Schedule B.13 Part 1 item 1 and Part 2 item 1.
      Note: In the total workforce model, a member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.
      Level 1.
      4. to undertake Navy category school training Level 1.
      5. to undertake a period of initial employment training in the Infantry Corps of the Army Level 1.
      6. they are undertaking a period of initial employment training in the Army or Air Force
      Exception: Infantry trainees are dealt with under item 5.
      Level 3.
      7. to undertake career development training for less than six months Level 3.
      8. to undertake initial officer training Level 3.
      9. to undertake a period of training for a period of six months or more
      Exception: This does not include training described in items 3-8 of the table.
      Level 5.
      10. for a period of six months of more for an operational reason
      See: Division 2 paragraph 7.4.8.1.b.
      Level 5.
      11. to fill a specific position on a base for a period of six months or more
      See: Division 2 paragraph 7.4.8.1.c
      Level 5.
  2. If suitable accommodation is not available at the level set out for the member under subsection 1, the member may be given accommodation that is available closest to the level listed for them in the table.

    Example 1: Two members are undertaking career development training for less than six months. One member's course lasts for two months and the other member's course lasts for five months. There is no Level 3 accommodation available, but there is a Level 2 room and a Level 4 room. The member whose course lasts for two months is given the Level 2 room and the member whose course lasts for five months is given the Level 4 room.

    Example 2: A member moves to a new posting location and is required to live in. The member is eligible for a Level 5 room. No Level 5 rooms are available, but a Level 3 room is. They are provided with a Level 3 room.

    See: Division 4 section 7.4.25, Contribution if accommodation is not at level for a member's rank group

7.4.16 Classification of living-in accommodation by rank group and purpose

  1. The CDF may classify living-in accommodation into levels. The CDF must consider these aspects of the living-in accommodation.

    1. The size, standard and number of amenities.

    2. Its age.

    3. What it is built from.

    4. Upgrades to it.

    5. Any other factor relevant to the accommodation.

  2. This table sets out the level of living-in accommodation for each rank by rank group.

    Level of living-in accommodation
    Item If the member is a... then their rank group is...

    and they may occupy living- in accommodation at level...

    1. Corporal or below other ranks 1 2 3 4 5
    2. Sergeant to Warrant Officer senior non-commissioned officer
    3. Second Lieutenant to Captain junior officer
    4. Major and above senior officer 5

Persons who can make the decision under subsection 7.4.16.1 on behalf of the CDF:
Executive Officer – Directorate of Military Conditions and Housing Policy
Assistant Director – Directorate of Military Conditions and Housing Policy
Director Military Conditions and Housing Policy

7.4.17 Change in member's rank group

  1. If a member's rank changes, the member's rank group for living-in accommodation may change under section 7.4.16.

    See: Section 7.4.16, Classification of living-in accommodation by rank group and purpose

  2. If the member changes rank group, the CDF may take any of the following actions.

    1. Offer the member living-in accommodation under section 7.4.9, at a level that corresponds to the new rank group.

      See: Division 2 section 7.4.9, Member who may choose to live in

    2. End the member's licence to live in their accommodation in accordance with a notice to the member.

    3. Allow the member to remain in the accommodation they are currently in and pay the relevant contribution for that accommodation.

    Note: This may affect the rate at which the member must contribute to the cost of living-in.

    See:
    Division 4 section 7.4.24, Contribution for living-in accommodation
    Annex 7.4.B, Rates of contribution for living-in accommodation

Persons who can make the decision under subsection 7.4.17.2 on behalf of the CDF:
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) at the base where the member is required to live in.
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) in the member's direct chain of command.

7.4.18 CDF may decide that accommodation is unsuitable

  1. The CDF may decide that living-in accommodation is unsuitable for a member. The CDF must consider these factors.

    1. Anything that prevents accommodation being lived in. It need not relate to the group level of accommodation.

      Example: Flooding or fire damage.

      Non-example: The member is promoted into a new rank group and their accommodation level is below their rank group accommodation level.

    2. Anything that makes the member's individual situation exceptional when compared with that of other members.

      Example: A Medical Officer who is undertaking compulsory residency at a civilian hospital. The member is on 24-hour call and unable to live in.

      Non-example: The member works a continuous shift roster and the other residents do not. Shift work is not exceptional in the ADF.

  2. If the CDF decides that the accommodation is unsuitable, the CDF may end a member's licence to live in. The CDF should consider whether other accommodation is available.

    Example: A member's accommodation needs significant repairs and has been found unsuitable and the member's licence is ended. There is other living-in accommodation available for the member to move into. The member is granted a new licence to live in for the new accommodation.

  3. If a member's licence to live in has been ended under this section the member may still be eligible for living-in accommodation, rent allowance or a Service residence.

    See:
    Part 6, Service Residences
    Part 8 Division 1, Member eligible for rent allowance

Persons who can make the decisions under subsection 7.4.18.1 and subsection 7.4.18.2 on behalf of the CDF:
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) at the base where the member is required to live in.
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) in the member's direct chain of command.

7.4.19 Member required to share room

  1. Subject to subsection 2, a member living in will have their own room.

  2. A member may be required to share when living in, if they are in one of the groups in the following table.

    Sharing living in accommodation
    Item A member in this group... may be required to share...
    1. normal entry recruit or Reserve recruit during basic recruit training, in item 3 of the table in section 7.4.15
    Related information: DFRT Determination No. 2 of 2017, Salaries, Schedule B.13 Part 1 Item 1 and Part 2 Item 1
    See: Section 7.4.15, Suitable living-in accommodation
    with three or more other members per room.
    2. Navy category school trainee in item 4 of the table in section 7.4.15
    See: Section 7.4.15, Suitable living-in accommodation
    with at least one other and up to three other members per room.
    3. initial employment trainee in the Infantry Corps of the Army in item 5 of the table in section 7.4.15
    See: Section 7.4.15, Suitable living-in accommodation
    with at least one other and up to nine other members per room.
    4. any member the rank of Major (E) or below by the CDF, when there are not enough rooms for one each.
  3. ...

Persons who can make the decision under subsection 7.4.19.2, table item 4, on behalf of the CDF:
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) at the base where the member is required to live in.
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) in the member's direct chain of command.

7.4.20 Medical officer taken to live in during compulsory residency

  1. This section applies to a member who is a medical officer working at a hospital during a period of compulsory residency.

  2. If the hospital requires the member to live in accommodation it provides, it is taken to be living-in accommodation.

    Related information: See Division 4 subsection 7.4.24.5, Contribution for living-in accommodation, for rates of contribution.

7.4.21 Chaplain in training taken to live in

  1. This section applies to a member who meets both the following conditions.

    1. The member is in training as a Chaplain at a seminary or theological college.

    2. The member must live in accommodation provided by the seminary or theological college.

  2. The accommodation described in paragraph 1.b is taken to be living-in accommodation.

    Related information: See Division 4 subsection 7.4.24.5, Contribution for living-in accommodation, for rates of contribution.

7.4.22 Member buys a suitable own home

If the member purchases a suitable own home, they cannot choose to live in under section 7.4.9.

Note: If the home is deemed unsuitable under Part 2 section 7.2.12, owning the home will not affect eligibility for living-in accommodation.

Exception: The member may be given a licence to live in if they meet the conditions in section 7.4.10.

See:
Part 2 Division 2 section 7.2.12, CDF may decide a member's home is unsuitable
Division 2 section 7.4.9, Member who may choose to live in
Division 2 section 7.4.10, Member with suitable accommodation who chooses to live in

7.4.23 Living-in accommodation on deployment – six months or longer

  1. This section applies to a member who meets all the following conditions.

    1. The member is living in.

    2. The member is a member without dependants or a member with dependants (unaccompanied).

    3. The member is deployed for six months or longer.

      Exception: A member who meets all the following requirements.

      1. The member is deployed for a period of less than six months.

      2. While deployed, the member's deployment is extended.

      3. The total period of a member's deployment is six months or longer.

  2. A member may make a choice between the following options.

    1. To keep the living-in accommodation for the period of the member's deployment.

    2. To leave the living-in accommodation.

  3. The choice in subsection 2 must be in writing to the member's Commanding Officer and made before the member is deployed.

  4. A member who fails to make a choice under subsection 2 is taken to have chosen to keep the living-in accommodation under paragraph 2.a.

  5. The CDF may decide that a member who has made a choice under paragraph 2.a must leave the living-in accommodation.

    1. The CDF must consider the following issues.

      1. Other members' need for the living-in accommodation.

      2. Maintenance and repair requirements.

    2. If the CDF decides a member must leave the living-in accommodation under this subsection, the member is to be treated as a member who chose to leave the living-in accommodation under paragraph 2.b.

Persons who can make the decision under subsection 7.4.23.5 on behalf of the CDF:
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) at the base where the member is required to live in.
Commanding Officer, Officer Commanding or Executive Officer not below MAJ(E) in the member's direct chain of command.

Application to Reservists: Yes, on continuous full-time service.



Forms

Copies of forms are available on the webforms system or through the Defence Service Centre.

  • AA157, ADF application to live-in, live-out and categorisation

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