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Division 1: Short absence from duty

5.11.3 Purpose

Short absence from duty has the following purposes.

  1. For the member to rest and recover from long or unusual duty.

  2. For the member to attend to urgent personal matters if Service requirements prevent them from dealing with the matter without the short absence.

5.11.4 Decision-maker and time limits

  1. In this Division, a decision-maker is a person who can approve short absence from duty because they meet the conditions set out in subsections 2, 3 or 4.

  2. A person who meets both the following conditions is the decision-maker for up to three consecutive working days of short absence.

    1. They are a supervisor in the member's direct chain of command.

    2. They are not below the following rank or APS classification.

      1. Warrant Officer Class 2.

      2. APS 4.

  3. A person who meets both these conditions is the decision-maker for up to five consecutive working days of short absence.

    1. They are in the member's direct chain of command or supervision.

    2. They are not below the following rank or APS classification.

      1. Major.

      2. APS 6.

  4. A person who meets both these conditions is the decision-maker for up to 20 consecutive working days of short absence.

    1. They are in the member's direct chain of command or supervision.

    2. They are not below the following rank or APS classification.

      1. Brigadier.

      2. SES Band 1.

  5. ...

5.11.5 Approval of absence

A decision-maker may grant a member short absence from duty if they consider that both the following conditions are met.

  1. The member needs the absence for either of the following reasons.

    1. To rest and recover from long or unusual duty.

    2. To attend to urgent personal matters. This is only if Service requirements prevent the member from dealing with the matter without the short absence.

    Non-examples: Short absence cannot be granted for any purpose other than the two listed above. Here are two examples of other reasons, where short absence from duty cannot be granted.

    1. As a reward for a job well done.

    2. To attend to urgent personal requirements when there was no Service requirement stopping the member from doing the task in their own time.

  2. There is no form of leave that can reasonably be used to provide the member with leave for the period. In considering what is reasonable the following considerations are relevant.

    1. It is not reasonable to grant a member short absence from duty for an urgent personal matter if the member has recreation or other paid leave available.

    2. Leave without pay does not need to be considered.

      See: Part 10 Division 1, Leave without pay

    3. Any other factors that go to the reasonableness of the use of leave.

    Examples:

    1. Recreation leave might be reasonable in a range of situations. An example is a member who has a recreation leave credit and who needs to attend to a personal issue.

    2. Carer's leave is reasonable to use to care for a sick dependant.

    3. Maternity or parental leave is reasonable to use following the birth of a child.

    Non-example: Recreation leave would not be reasonable for a member who needs to be absent for less than a day. Recreation leave cannot be granted for less than a day.

Exception: Short absence from duty may not be granted immediately before or after a period of recreation leave unless either of the following conditions are met.

  1. The decision-maker considers that exceptional circumstances apply.

  2. Short absence from duty is granted as described in section 5.11.6.

    See: Section 5.11.6, Short absence from duty and additional recreation leave

5.11.6 Short absence from duty and additional recreation leave

  1. The additional conditions in this section apply if short absence is sought in relation to activity for which a member was granted additional recreation leave.

  2. Short absence from duty may not be granted for the member to recover from the activity, unless both the following conditions are met.

    1. The member will use all the additional recreation leave before the member takes the short absence from duty.

    2. The decision-maker believes the additional recreation leave is not enough for the member to recover from the rigours of the activity.

    Example: A member performs field service and accrues two days of additional recreation leave. The member's supervisor believes the member needs three days of recovery time. No other appropriate leave exists. The member's supervisor grants one day of short absence from duty.

    See: Section 5.11.5, Approval of absence. The rules in that section must also be met before a member can be granted short absence from duty with additional recreation leave. This includes the requirement that no other appropriate leave is available.

5.11.7 Conditions on grant of absence

  1. If short absence from duty is granted in relation to a Service event or activity, it must be taken as soon as Service requirements allow after the event or activity.

    Related Information: Paragraph 5.11.1.2.b provides that short absence cannot accrue to be taken at a later date.

    Example: A member cannot take short absence from duty straight after an event due to debriefing requirements. The debriefing takes two days. After the debriefing the member can be approved short absence from duty, if the member still needs to rest and recover.

    Non-example: A member would like to "save" their short absence from duty. They hope to use it for a family function a week after the event that the absence was granted for. The member is not granted short absence from duty, as the absence must be taken as soon as Service requirements allow.

  2. Two periods of short absence from duty are not to be granted for one event.

  3. The member or their supervisor must record any period of short absence from duty that is one day or more on PMKeyS. Recording the short absence from duty may be done before or after the period of absence.

  4. The amount to be recorded is the duration of the absence, rounded down to the nearest whole day.

    Example: A member is granted one day, five hours of short absence from duty. One day is recorded on PMKeyS.

Application to Reservists: No.



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