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Division 6: Army dental officer professional development scheme

4.8.27 Purpose

The Division sets out the reimbursement a dental officer may get when they participate in approved professional development activities.

4.8.28 Definitions

For the purpose of this Division, a member is a dental officer if they meet the definitions in section A.1.12 of DFRT Determination No. 2 of 2017, Salaries.

See: DFRT Determination No. 2 of 2017, Salaries
Division A.1 section A.1.12, Specialist officers (definitions)
Division B.3, Specialist officers

4.8.29 Member this Division applies to

  1. This Division applies to a member who meets all of the following conditions.

    1. The member is an Army dental officer who provides a clinical dental capability.

    2. The member is on either continuous full-time service or Reserve service.

    3. Note: In the total workforce model, the following arrangements apply.

      1. A member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and Service option C is also on continuous full-time service.

      2. A member of the Reserves on Reserve service may be described as a member in Service category 3, 4 or 5. A member on Service option C is not a member of the Reserves on Reserve service.

    4. The member is Army Individual Readiness Notice (AIRN) compliant on the day the expense is incurred.

      See: Defence Instruction (Army) Operational 80-1, Army Individual Readiness Notice

      Exception: The member does not have to be fit for operational deployment.

  2. Note: In the total workforce model, the following arrangments apply.

    1. A member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 and Service option C is also on continuous full-time service.

    2. A member on Reserve service may be described as a member in Service category 3, 4 or 5. A member on Service option C is not a member on Reserve service.

  3. This Division ceases to apply to all members on 30 June 2020.

4.8.30 Payment

  1. A member may be reimbursed the cost of approved professional development activities up to a maximum amount.

    1. Professional development activities are described in section 4.8.31.

      See: Section 4.8.31, Professional development activities

    2. The process for calculating the maximum amount of reimbursement for a member is set out in section 4.8.32.

      See: Section 4.8.32, Calculation of the maximum

      Example: A member enrols in training that costs $12,000. The CDF approves the training as a professional development activity under section 4.8.31. The maximum calculated for the member under section 4.8.32 is $10,000. The member may be reimbursed $10,000.

      Non-Example: A member buys computer equipment that costs $1,000. The CDF does not approve the equipment as a professional development activity. The member may not be reimbursed for the purchase.

  2. Costs for professional development activities must be paid in full before reimbursement may be paid.

  3. The maximum under section 4.8.32 applies to a single financial year. Unused funds cannot be paid to the member or carried over to future financial years. If the costs reimbursed are less than the maximum, the member is not eligible for the difference.

    See: Section 4.8.32, Calculation of the maximum

  4. Incurred costs must be paid for and reimbursed in the same financial year.

  5. A member can be provided financial support under this Division by direct payment to a supplier for an approved professional development activity. Any amount paid directly is counted as part of the costs that may be reimbursed within the maximum under section 4.8.32.

  6. Travel costs for professional development activities are included as part of the costs that may be reimbursed within the maximum under section 4.8.32.

  7. A member may use their Defence travel card for travel associated with an approved professional development activity.

4.8.31 Professional development activities

  1. The CDF may approve activities, travel or the purchase of equipment as professional development activities. The CDF must consider all the following criteria.

    1. Whether the activity will enhance the member's clinical and professional skills.

    2. Whether the activity could be funded by other means.

      Example: Courses offered under the Defence Assisted Study Scheme.

    3. The cost of the activity.

    4. The interests of the Commonwealth.

    5. Any other factors relevant to the member's personal development.

  2. The following activities cannot be approved as professional development activities under this Division.

    1. Membership of groups that have a primary purpose that is political in nature.

    2. Activities associated with Specialist officer career structure competency-based training.

    3. Activities that can be accessed through the Defence Assisted Study Scheme.

    4. The purchase of non-dental specific computer hardware, software or internet access.

      Example: A member purchases a personal digital assistant (PDA) device. The equipment does not meet the criteria for a professional development activity under subsection 1. The cost of the device is not reimbursed.

Persons who can make the decision under subsection 4.8.31.1 on behalf of the CDF:
Director General Personnel – Army
Director Army Health

4.8.32 Calculation of the maximum

  1. This section sets out how to calculate the maximum reimbursement that may be paid to a member under section 4.8.30.

    See: Section 4.8.30, Payment

  2. The maximum for a member of the Permanent Forces is $10,000 in a financial year.

  3. Note: In the total workforce model, a member of the Permanent Forces may be described as a member in Service category 6 or 7.

  4. This subsection applies to a member of the Army Reserve on continuous full-time service. The member's maximum claim is as follows.

    1. The maximum is $833.33 for each period of 30 consecutive days of service in a financial year.

    2. The financial year reimbursement may not exceed $10,000.

    3. Any period of less than 30 consecutive days of service in a financial year does not count towards the maximum.

    4. Unused days of service not claimed in a financial year cannot be carried over to the next financial year.

    5. A member who has worked both permanent service and Reserve service cannot claim more than $10 000 in a financial year.

    Note: In the total workforce model, a member of the Reserves on continuous full-time service may be described as a member in Service category 3, 4 or 5 and Service option C.

    Example: A member works 65 consecutive days of service in a financial year. The member has worked two complete periods of 30 consecutive days. The member's maximum is $833.33 multiplied by two, or $1,666.66.

  5. This subsection applies to a member of the Reserves on Reserve service. The member's maximum is calculated as follows.

    1. The maximum is $27.39 for each day of service. The days do not need to be consecutive. A day of service is a minimum of six hours of duty on a day.

    2. The financial year reimbursement may not exceed $10,000.

    3. Twenty days or more of Reserve service must be served within a financial year before a claim can be made.

    4. Any total of less than 20 days of Reserve service in a financial year does not count towards the maximum.

    5. Unused days of service not claimed in a financial year cannot be carried over to the next financial year.

    Example: A member works five days a month over a six month period. The member has worked 30 days in a financial year. The member's maximum is $27.39 a day multiplied by 30 days. The member's maximum reimbursement is $821.70.

  6. This subsection applies to a Reserve member who has worked both continuous full-time service and Reserve service in a financial year.

    1. The member's maximum is the sum of the limits as calculated under each type of service.

      See: Subsections 3 and 4.

    2. The member can not combine unused days from continuous full-time service and Reserve service to be eligible for a claim.

    Example: A Reserve member works 55 days of continuous full-time service in a financial year. The member also works nine individual days of Reserve service in the financial year. The member's maximum is the sum of items 1 and 2.

    Calculation of reimbursement
    Item Type of service Limit
    1. Continuous full-time service

    The member has 55 days of continuous full-time service. That is one block of 30 days.

    1 x $833.33 = $833.33

    The member's limit for this item is $833.33.

    There are 25 unused days (55 days – 30 days). The member is not eligible for payment for the unused days.
    2. Reserve service The member has 9 days of Reserve service.
    The member does not have 20 days of Reserve service. The nine days are unused days.
    3. Total The member's maximum for continuous full-time service is $833.33. There is no entitlement for the member's Reserve service.
    The member may claim a reimbursement up to a maximum of $833.33 for the financial year.

Application to Reservists: Yes, in certain circumstances.



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Further info

  • Defence Instruction (Army) Operational 80-1, Army Individual Readiness Notice
    (This document is available on the Defence intranet or through the Defence Service Centre.)

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