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Division 4: Specialist Officer – increment and competency arrangements

3.2.40 Purpose

This Division describes advancement through ranks and competency arrangements for a specialist officer.

Note: Specialist officer salary structures apply only to chaplains and legal, medical and dental officers. All other officers are paid under the officer pay grades set out in Schedule B.2 of DFRT Determination No. 2 of 2017, Salaries.

See: Part 1 of Schedule B.2, Officer pay grades

3.2.41 Chaplain and dental officers – increment advancement and promotion

  1. A Chaplain is eligible for incremental advancement in the specialist officer salary structure 12 months after the later of the following two dates.

    1. The day the member is posted to a position requiring a higher competency level than the member previously held.

    2. The day the member is promoted to a higher rank.

  2. A dental officer is eligible for incremental advancement in the specialist officer salary structure 12 months after the later of the following two dates.

    1. The day the member is assessed as holding a higher dental level than the member previously held.

    2. The day the member is promoted to a higher rank.

    Example 1: A Captain dental officer is assessed as DL2-1 on 15 March 2012. The increment to DL2-2 is paid on 15 March 2013.

    Example 2: A Captain dental officer assessed as DL2-2 is promoted to Major DL2-1 with effect from 1 January 2012. The date for the next increment to Major DL2-2 is 1 January 2013.

    Example 3: A Captain dental officer receives an increment to DL2-3 with effect from 15 March 2012. They are then promoted to Major DL2-1 with effect from September 2012. The anniversary for the next increment is 13 September 2013, not 15 March 2013.

  3. A dental officer in the specialist officer salary structure is eligible for increment advancement 12 months after the day they become eligible for payment under that structure.

  4. On promotion, a Chaplain or dental officer, is paid the lowest increment for their competency or dental level at the new rank.

    Example: A Captain at DL2-3 level is promoted to Major. They will be paid at DL2-1, which is the lowest increment level for a Major at DL2.

    Exception: For a member who becomes a specialist officer, the CDF may approve a salary above the minimum incremental rate in a competency or dental level because of the member's relevant experience, qualifications and skills.

  5. On advancement to a higher competency or dental level under section 3.2.44 or 3.2.45, the member's increment level is the lowest increment for that competency or dental level.

    Example: A Captain at DL2-3 is advanced to the next dental level of DL3. The new dental level and increment level will be DL3-1.

    See:
    Section 3.2.44, Competency levels – chaplain
    Section 3.2.45, Dental levels – dental officer

Persons who can make the decision under subsection 3.2.41.4, exception, on behalf of the CDF:
Director Navy People Career Management Agency
Director General Navy People
Head Navy People and Resources
Director General Career Management – Army
Director Officer Career Management – Army
Director General Development and Plans – Army
Director Personnel – Air Force
Deputy Director Selection, Enlistment, Appointment and Transition (Air Force)
Executive Officer Director Personnel – Air Force
Director General Personnel – Air Force
Director Navy Senior Officer Management

3.2.42 Medical officers – increment advancement and promotion

  1. A medical officer may enter the medical officer specialist officer career structure in any of the following ways.

    1. The member has a competency level that is converted to a medical level on commencement of DFRT Determination No. 4 of 2010, Medical officer salaries – specialist officers amendment.

      Note: The power to assign a competency level to medical officers was formerly contained in salary determinations made under section 58H of the Defence Act 1903 and medical officers in service prior to 27 May 2010 may have been assigned competency levels from time to time in accordance with that framework.

    2. The member ceases to be paid salary under item 5 of the table in subsection B.3.4.1 of DFRT Determination No. 2 of 2017, Salaries, and starts being paid under item 4 of the same table.

    3. The member ceases to be paid salary under item 6 of the table in subsection B.3.4.1 of DFRT Determination No. 2 of 2017, Salaries, and starts being paid under item 4 of the same table.

    4. The member otherwise becomes a medical officer.

    5. See: Part 1 Part B Division 3, Specialist officers

  2. A medical officer in the specialist career structure is eligible for an additional increment level (up to the maximum increment level for their medical level) if the medical officer meets all of the following conditions.

    1. The member holds a medical level between ML2-1 and ML3-4.

    2. The member holds a qualification that meets both of the following.

      1. The Diploma of Aviation Medicine, Diploma in Hyperbaric Medicine, or a similar qualification approved by CDF as valuable to the ADF.

      2. The qualification is not listed in Schedule 4 of the Health Insurance Regulations 1975.

      Note: Subparagraph ii. relates only to the medical level as described in paragraph a. of the definition of medical level under section A.1.12 of DFRT Determination No. 2 of 2017, Salaries.

    3. The member has not already been given an additional increment due to the recognition of their specified qualification under the conversion schedule in DFRT Determination No. 4 of 2010, Medical officer salaries – specialist officers amendment.

  3. A medical officer in the specialist career structure becomes eligible for an increment level advancement (up to the maximum increment level in the relevant Part of Schedule B.8 in DFRT Determination No. 2 of 2017 that applies to the medical officer) according to the table below.

    Increment level advancement
    Item A medical officer paid under... becomes eligible for an increment level advancement...

    1.

    Part 1 or 3 of Schedule B.8

    on the earlier of the following dates:

    1. The day that is 12 months after the medical officer's last increment level advancement date under Part 1 or 3, whether the advancement occurred under the medical officer specialist career structure or a legacy medical structure.

      Example: A medical officer at CL2-2 with an increment level advancement date of 8 September 2009 moved to the new medical officer specialist career structure on 27 May 2010. The officer was assigned ML2-3 due to a specified qualification being recognised under subsection 2. This medical officer's increment level advancement date was 12 months after the day of their last increment in the legacy system as CL2-2 and received their next increment level advancement to ML2-4 on 8 September 2010.

    2. The day that is 12 months after the medical officer enters the medical officer specialist career structure.

      Example: A member entered the medical officer specialist career structure on 1 June 2010 at medical level ML1-1 and was paid salary under Part 1 of Schedule B.8. This medical officer moved to increment level ML1-2 on 1 June 2011.

    2.

    Part 2 or 4 of Schedule B.8 (medical procedural specialist)

    on the earlier of the following dates:

    1. The day that is 12 months after the medical officer begins to be paid salary under Part 2 or 4.

      Example: A medical officer entered the medical officer specialist career structure on 1 June 2012 at medical level ML4-4. This medical officer became a medical procedural specialist on 1 April 2013 and paid the entry rate of salary under Part 1A of Schedule B.8. The member may be eligible for increment advancement under Part 2 of Schedule B.8 on 1 April 2014.

    2. The day that is 12 months after the medical officer's last increment level advancement date under Part 2 or 4.

      Example: A medical procedural specialist at increment 2 (with an increment level advancement date of 8 September 2013) will be eligible to receive their next increment level advancement on 8 September 2014.

  4. A medical officer may move up more than one increment level in their medical level in a period of 12 months if the medical officer receives an additional increment under subsection 2 and an incremental advancement under subsection 3 of this section.

  5. On promotion from rank to rank, a medical officer retains the same medical level (ML1, 2, 3 or 4) and the same increment level they held before promotion.

    Example: A Captain at ML2-3 level is promoted to Major. They will be paid at the ML2-3 increment level for a Major.

    Note: The member's increment advancement date will remain unchanged.

  6. On advancement to a higher medical level under section 3.2.47, the member's new increment level is the lowest increment for that medical level.

    Example: A Captain at ML2-7 is advanced to the next medical level, ML3. The new medical level and increment level will be ML3-1.

    See: Section 3.2.47, Medical levels – medical officer

  7. A medical officer, who is in the transitional group of medical officers outlined in table item 5 or 6 of subsection B.3.4.1 of DFRT Determination No. 2 of 2017, Salaries, first becomes eligible for an increment advancement under this section from the day that the medical officer achieves the required qualifications for that competency level.

    See: DFRT Determination No. 2 of 2017, Salaries, Division B.3 subsection B.3.4.1, Rate of salary for specialist officer

  8. For medical officer who becomes eligible to be paid under Schedule B.8 Part 2 or 4 of DFRT Determination No. 2 of 2017, Salaries, the medical officer's initial increment level is the higher of the following.

    1. The entry level increment for their Force and rank.

    2. An increment level approved by Surgeon General Australian Defence Force above the entry level increment for the medical officer because of their qualifications, clinical experience, and currency of skills.

Persons who can make the decision under subparagraph 3.2.42.2.b.i on behalf of the CDF:
Director General Navy People
Director General Career Management – Army
Director General Personnel – Air Force
Director Personnel – Air Force

3.2.43 Legal Officers – increment advancement and promotion

  1. A legal officer in the specialist career structure becomes eligible for an increment level advancement (up to the maximum increment level for their legal level) on the later of the following dates.

    1. The day that is 12 months after the legal officer entered the specialist career structure.

    2. The day that is 12 months after the legal officer advanced to a higher legal level.

    3. The day that is 12 months after the legal officer was promoted to a higher rank.

    4. The day that is 12 months after the legal officer's last increment level advancement date.

  2. On promotion, a legal officer retains the competency element of their legal level (LL1, 2, 3, 4 or 5) but is paid the lowest increment for that level at the new rank.

    Exception: For a legal officer, the CDF may approve a salary above the minimum incremental rate in a legal level because of the member's relevant experience, qualifications and skills.

  3. On advancement to a higher legal level under section 3.2.46, the legal officer's increment level is the bottom increment for that legal level.

    See: Section 3.2.46, Legal levels – legal officer

Persons who can make the decision under subsection 3.2.43.2, exception, on behalf of the CDF:
Director Navy People Career Management Agency
Director General Navy People
Head Navy People and Resources
Director Navy Senior Officer Management
Director General Career Management – Army
Director Officer Career Management – Army
Director General Development and Plans – Army
Director Personnel – Air Force
Executive Officer Director Personnel – Air Force
Director General Personnel – Air Force

3.2.44 Competency levels – chaplain

  1. The CDF may approve the qualification, skill and experience requirements for a competency level for chaplains.

  2. Persons who can make the decision under subsection 3.2.44.1 on behalf of the CDF:
    Chair of the Chaplain Career and Professional Development Committee

  3. The CDF may designate a position as requiring a specific competency level.

  4. Persons who can make the decision under subsection 3.2.44.2 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director Navy Workforce Management
    Director Navy Workforce Requirements
    Director General Career Management Army
    Director Officer Career Management – Army
    Staff Officer 1, Director Officer Career Management – Army
    Director Reserve Officer Career Management – Army
    Deputy Director Reserve Officer Career Management – Army
    Staff Office Grade One Director Reserve Officer Career Management – Army
    Director Personnel Plans –Air Force
    Director General Personnel – Air Force

  5. A chaplain may only advance to a higher competency level if the CDF is satisfied that the officer meets the requirements for that competency level.

  6. Persons who can make the decision under subsection 3.2.44.3 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director General Career Management Army
    Director Officer Career Management – Army
    Staff Officer 1, Director Officer Career Management – Army
    Director Reserve Officer Career Management – Army
    Deputy Director Reserve Officer Career Management – Army
    Staff Office Grade One Director Reserve Officer Career Management – Army
    Director Personnel – Air Force
    Deputy Director Flexible Employment and Remuneration (Air Force)
    Executive Officer Director Personnel – Air Force
    Director General Personnel – Air Force
    Remuneration Manager – Air Force

  7. A chaplain may only advance to competency level 3 if the CDF is satisfied that the officer meets both of the following conditions.

    1. The chaplain meets the requirements for competency level 3.

    2. The chaplain is posted to a position that requires competency level 3.

    3. See: Part 1 Schedule B.5, Specialist Officer – Chaplain

     

    Persons who can make the decision under subsection 3.2.44.4 on behalf of the CDF:
    Director General Navy People
    Director General Career Management – Army
    Director General Personnel – Air Force

3.2.45 Dental levels – dental officer

  1. The CDF may approve the qualification, skill and experience requirements for a dental level.

  2. Persons who can make the decision under subsection 3.2.45.1 on behalf of the CDF:
    Chair of the Dental Officer Career and Professional Development Committee

  3. The CDF may designate a position as requiring a specific dental level.

  4. Persons who can make the decision under subsection 3.2.45.2 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director Navy Workforce Management
    Director Navy Workforce Requirements
    Director General Career Management Army
    Director Officer Career Management – Army
    Director Reserve Officer Career Management – Army
    Director Personnel Plans – Air Force
    Director General Personnel – Air Force

  5. A dental officer may only advance to a higher dental level if the CDF is satisfied that the officer meets the requirements for that dental level.

  6. Persons who can make the decision under subsection 3.2.45.3 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director General Career Management Army
    Director Officer Career Management – Army
    Director Reserve Officer Career Management – Army
    Director Personnel – Air Force
    Deputy Director Flexible Employment and Remuneration (Air Force)
    Director General Personnel – Air Force
    Executive Officer Director Personnel – Air Force
    Remuneration Manager – Air Force

  7. A dental officer who holds the honorary rank of dental officer in the Army Reserve is taken to be a Captain for the purpose of determining the relevant rate of salary for the officer under Part 2 of Schedule B.6 of DFRT Determination No. 2 of 2017, Salaries.

    See: Part 2 Schedule B.6, Specialist Officer – Dental Officer

3.2.46 Legal levels – legal officer

  1. The CDF may approve the qualification, skill and experience requirements for a legal level for legal officers.

  2. Persons who can make the decision under subsection 3.2.46.1 on behalf of the CDF:
    Chair of the Legal Officer Career and Professional Development Committee

  3. The CDF may designate a position as requiring a specific legal level.

  4. Persons who can make the decision under subsection 3.2.46.2 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director Navy Workforce Management
    Director Navy Workforce Requirements
    Director General Development and Plans – Army
    Director Personnel Plans – Air Force
    Director General Personnel – Air Force
    Direction for delegates:
    Authorised persons must have regard to any recommendation from the Director General Australian Defence Force Legal Services.

  5. A legal officer holding legal level 1 or 2 may only advance to a higher legal level if the CDF is satisfied that the legal officer meets the professional requirements for the legal level.

  6. A legal officer holding legal level 3 or 4 may only advance to a higher legal level if the officer meets both of the following conditions.

    1. The CDF is satisfied that the legal officer meets the professional requirements for the legal level.

    2. The Chief of the member's Service is satisfied that the legal officer is posted to a position that requires that legal level.

      See: Regulation 42 of Defence (Personnel) Regulations 2002

    Persons who can make the decisions under subsection 3.2.46.3 and paragraph 3.2.46.4.a on behalf of the CDF:
    Chair of the Legal Officer Career and Professional Development Committee

     

    See: Part 1 Schedule B.7, Specialist officer salary rates – legal officer

3.2.47 Medical levels – medical officer

  1. The CDF may approve the qualification, skill and experience requirements for a medical level for medical officers.

  2. Persons who can make the decision under subsection 3.2.47.1 on behalf of the CDF:
    Chair of the Medical Officer Career and Professional Development Committee

  3. The CDF may designate a position as requiring a specific medical level.

  4. Persons who can make the decision under subsection 3.2.47.2 on behalf of the CDF:
    Director Navy People Career Management Agency
    Director General Navy People
    Director Navy Workforce Management
    Director Navy Workforce Requirements
    Director General Development and Plans – Army
    Director Personnel Plans – Air Force
    Director General Personnel – Air Force

  5. A medical officer may only advance to a higher medical level if the CDF is satisfied that the officer meets the requirements for that medical level.

  6. A member who holds honorary rank in the Army Reserve and who performs duty as a medical officer is taken to be a Captain for the purpose of determining the relevant rate of salary for the officer under Part 1 or 3 of Schedule B.8 of DFRT Determination No. 2 of 2017, Salaries

    See: Schedule B.8, Specialist Officer – Medical Officer

  7. Persons who can make the decision under subsection 3.2.47.3 on behalf of the CDF:
    For medical officers in the Navy and Air Force:
    Director Navy People Career Management Agency
    Director General Navy People
    Director Personnel – Air Force
    Director General Personnel – Air Force
    Deputy Director Flexible Employment and Remuneration – Air Force
    Executive Officer Director Personnel – Air Force
    Remuneration Manager – Air Force
    For medical officers in the Army at the rank of Colonel or higher:
    Director General Career Management Army
    For medical officers in the Army at the rank of Lieutenant Colonel or below:
    Director Officer Career Management – Army
    For medical officers in the Army Reserves:
    Director Reserve Officer Career Management – Army

Application to Reservists: Yes, in certain circumstances approved by the Tribunal.



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