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Division 1: About salaries

3.2.3 Purpose

The purpose of this Division is to explain the principles for administration of salaries set by the DFRT.

3.2.4 ...

3.2.5 Time for payment of salary for a member on continuous full-time service

Subject to section A.1.4 of DFRT Determination No. 2 of 2017, Salaries, the salary of a member starts on the day on which the member begins continuous full-time service and ends on midnight on whichever of the following days is relevant to the member's situation.

  1. For an officer — on the day on which the member resigns, retires, or their appointment or services are terminated.

  2. For Warrant Officer Class 1 and an other rank member — on the day on which the member is discharged, retired or terminated.

  3. In the case of a member who is seconded for service with another Government department or civil employment, the day before the member starts the secondment.

  4. In the case of a member who transfers to the Reserves, the day immediately before the transfer.

Note: In the total workforce model, the following arragements apply.

  1. A member of the Permanent Forces may be described as a member in Service category 6 or 7.

  2. A member on continuous full-time service may be described as a member in Service category 6 or 7. A member who is in Service category 3, 4 or 5 who is also on Service option C is also on continuous full-time service.

  3. A member of the Reserves may be described as a member in Service category 2, 3, 4 or 5.

3.2.6 Method of payment of salary for a member on continuous full-time service

  1. Salary may be paid to members every 14 days (a fortnight).

  2. Payment of salary and allowances to a member is made by electronic funds transfer into a financial institution advised by the member.

  3. Note: In the total workforce model, continuous full-time service may be described as service in Service category 6 or 7.

3.2.7 Administration of salary and allowances

1A. The provisions relating to the administration of salary are provided under section A.1.3 of DFRT Determination No. 2 of 2017, Salaries.

See: DFRT Determination No. 2 of 2017, Salaries, section A.1.3, Administration of salary

1B. The provisions relating to the administration of allowances determined under section 58H of the Defence Act are provided under section A.1.7 of DFRT Determination No. 11 of 2013, ADF Allowances.

See: DFRT Determination No. 11 of 2013, ADF Allowances, section A.1.7, Payment arrangements

  1. The fortnightly rate of an allowance provided under this determination is worked out by the following steps.

  2. Calculating pro rata salary and allowances
    Step Action
    1. Find the annual rate of salary and allowance payable to the member.
    2. Divide the rate in Step 1 by 365.
    3. Multiply the result of Step 2 by fourteen.
    4. The result of Step 3 is the fortnightly rate of salary and allowance that applies to the member.
  3. The daily rate of salary or higher duties allowance payable to a member is either of the following rates.

    1. In the case of a member who is granted part-time leave without pay — one tenth of the fortnightly rate.

    2. In any other case — one fourteenth of the fortnightly rate.

  4. To calculate the pro rata daily rate of the allowances listed in the table below use either of the following.

    1. In the case of a member who is granted part-time leave without pay — one tenth of the fortnightly rate.

    2. In any other case — one fourteenth of the fortnightly rate.

    Allowances
    Item Allowance Reference
    1. ADF district allowance Chapter 4 Part 4 Division 1 and Division 2
    2. Antarctic allowance Chapter 4 Part 4 Division 6
    3. (Antarctic) Common duties allowance Chapter 4 Part 4 Division 7
    4. Antarctic parity allowance Chapter 4 Part 4 Division 8
    5. Child allowance – member posted before 1 July 2017 Chapter 15 Part 2 Division 4
    5A. Child supplement allowance – member posted on or after 1 July 2017 Chapter 15 Part 2A Division 4
    6. Child reunion allowance – member posted before 1 July 2017 Chapter 15 Part 2 Division 5
    7. Cost of living adjustment – member posted before 1 July 2017 Chapter 15 Part 2 Division 2
    7A. Cost of living adjustment – member posted on or after 1 July 2017 Chapter 15 Part 2A Division 2
    8. Hardship allowance &ndash member posted before 1 July 2017 Chapter 16 Part 2
    8A. Location allowance – member posted on or after 1 July 2017 Chapter 16 Part 2A
    9. Higher duties allowance Chapter 4 Part 1
    10. Port Wakefield allowance Chapter 4 Part 4 Division 3
    11. Post adjustment – member posted before 1 July 2017 Chapter 15 Part 2 Division 3
    11A. Cost of post adjustment – member posted on or after 1 July 2017 Chapter 15 Part 2A Division 3
    12. Scherger allowance Chapter 4 Part 4 Division 4
    13. Trainee's dependant allowance Chapter 4 Part 8 Division 1
    14. Uniform allowance Chapter 10 Part 1

    See: Chapter 12 Part 3
    Section 12.3.9A, Member posted before 1 July 2017
    Section 12.3.9B, Member posted on or after 1 July 2017

  5. For each of the allowances listed in a row of the following table, that row also sets out the method for working out the pro rata daily rate of the allowance.

  6. Method for calculation of pro rata rate
    Item The pro rata daily rate of... for... is...
    1. Language allowance any member the annual rated divided by 365.
    2. Rent allowance any eligible member not on part-time leave without pay

    one fourteenth of the rate set out in Chapter 7 Part 8 Division 4 section 7.8.19, Working out rent allowance.

    See: For part-time leave without pay, Chapter 7 Part 8 Division 5 section 7.8.35, Member on part-time leave without pay

    Note: The methods set out in this section work out daily rates from annual rates. They do not override daily rates of allowance that are expressly specified in a determination.

  7. Fortnightly and daily totals may be rounded to the nearest cent.

  8. The rounded daily rate is not used to calculate an amount for two or more days in the pay fortnight. The unrounded figure is used instead. The total figure is then rounded to the nearest cent.

3.2.8 Pro rating contributions

  1. The following table applies if both the following conditions are met.

    1. A member is entitled to a benefit which has a condition requiring a rate of contribution to be made in relation to a set time period.

      Example: A fortnightly rate of contribution.

    2. A rate needs to be calculated for a period that is less than the prescribed time period.

      Example: A contribution is prescribed as a fortnightly rate. The member only gets a benefit for three days because their service starts or ends during the fortnight. The member is only required to contribute for the days on which they get the benefit.

      Exception: A period of part-time leave without pay.

      See: Subsection 2.

    Pro rating contributions
    Item If the member is provided with... and must pay... then their daily rate of contribution is...
    1.

    living-in accommodation

    living-in accommodation contribution one fourteenth of the relevant rate listed in Chapter 7 Part 4 Annex 7.4.B, Rates of contribution for living-in accommodation.
    2. contribution for meals one fourteenth of the relevant rate listed in Chapter 7 Part 9 Division 1 subsection 7.9.6.3, Fortnightly meal charges.
    3. contribution for utilities one fourteenth of the rate listed in Chapter 7 Part 10 subsection 7.10.9.1, Contribution for utilities – member living-in.
    4.

    Service residence

    Service residence contribution one fourteenth of the relevant rate listed in Chapter 7 Annex 7.A, Contributions for Service residence or rent band choice accommodation.
    5. contribution for water one fourteenth of the rate listed in Chapter 7 Part 10 subsection 7.10.7.2, Contribution for water – Service residence.
    6. contribution for energy costs one fourteenth of the rate listed in Chapter 7 Part 10 subsection 7.10.8.2, Contribution for energy costs – Service residence.
    7. Rent allowance residence rent allowance contribution one fourteenth of the relevant rate listed in Chapter 7 Annex 7.D, Contributions for rent allowance.
  2. The amount of contribution a member is required to pay may be increased if the member is granted part-time leave without pay. The table below points to further information.

  3. Contribution while on part-time leave without pay
    Item If the member is provided with... and must pay... then their daily rate of contribution while on part-time leave without pay is...
    1.

    living-in accommodation

    living-in accommodation contribution set out in Chapter 7 Part 4 Division 4 section 7.4.26, Member on part-time leave without pay (living-in accommodation).
    2. contribution for meals the relevant rate listed in Chapter 7 Part 9 Division 1 subsection 7.9.6.3, Fortnightly meal charges.
    3. contribution for utilities the same rate listed in Chapter 7 Part 10 subsection 7.10.9.1, Contribution for utilities – member living-in.
    4.

    Service residence

    Service residence contribution as set out in Chapter 7 Part 6 Division 9 section 7.6.51, Member on part-time leave without pay (Service residence).
    5. contribution for water the same rate listed in Chapter 7 Part 10 subsection 7.10.7.2, Contribution for water – Service residence.
    6. contribution for energy costs the same rate listed in Chapter 7 Part 10 subsection 7.10.8.2, Contribution for energy costs – tied or Service residences.
    7. Rent allowance residence rent allowance contribution as set out in Chapter 7 Part 8 Division 5 section 7.8.35 Member on part-time leave without pay.
  4. A member occupying a Service residence or rent allowance residence who is granted part-time leave without pay must notify Defence Housing Australia of the details of that grant in writing.

    See: Chapter 1 Part 5 section 1.5.2, Change in member circumstances

  5. Part-time leave without pay has no effect on payment of casual meal charges.

    See: Chapter 7 Part 9 Division 1 subsection 7.9.11.1, Member on leave without pay

3.2.9 Death or presumed death of member

If a member dies or is missing and presumed dead, the member may be taken to have ceased continuous full-time service.

Related Information: Chapter 1 Part 6 section 1.6.5, Effect of death on eligibility for salary and allowances

3.2.10 ...

3.2.11 ...

3.2.12 ...

3.2.13 Reserve member taken to be attending for duty

A member is taken to be on duty in the circumstances and corresponding periods described in the table.

Attending for duty
Item If a member is... they will be taken to be on duty for the period starting... and ending...
1. directed to attend away from their normal place of duty at the start of the journey from where the member normally lives when the member commences duty in the other location.
2. returning to the place they normally live after attending for duty away from it at the start of the return journey to the place where the member normally lives

when the member arrives at the place they normally live.

Example: A member of the Reserves travels from Canberra to Melbourne for a training course. While travelling to Melbourne they are taken to be on duty. While on the course they are on duty. While travelling home they are on duty.

3. admitted to hospital while parading for approved duty the day when they are admitted to hospital

on the earlier of the following days:

  1. the day when they are discharged from hospital; or
  2. the first day that one of dates in item 4 occurs.

4.

on a period of medical absence due to illness or injury arising out of and immediately following a period of Reserve duty

the day that the Commanding Officer approves as the first day of the medical absence

on the earliest of the following days:

  1. the day:
    1. the period of medical absence authorised has passed; and
    2. the member has been cleared for duty by a service medical officer;
  2. the day the Department of Veterans' Affairs commences payment to the member;
  3. the day the member starts civilian employment or receives sick leave payment from a civilian employer;
  4. a day for which sick leave is payable by the member's employer;
  5. the day the member receives unemployment or a similar benefit from Centrelink;
  6. the day the member has recovered from their injury and parades with their unit; or
  7. the day the Department of Veterans' Affairs notifies the member that it has rejected the claim.

3.2.14 Reserve member attending for duty in special circumstances

  1. This section applies to a member on Reserve service.

  2. The CDF may deem a member to be required and attending for duty while they are recuperating following a period of intense activity associated with an exercise, operation or deployment.

    Example: On return from an exercise all members on continuous full-time service are granted a period of short leave to physically recover. A Reserve member is not eligible for the leave, but may be deemed to be on duty for an equivalent period.

  3. Persons who can make the decision under subsection 3.2.14.2 on behalf of the CDF:
    Deputy Director Navy People Career Management Agency
    Commanding Officer not below the rank of MAJ(E) or a person in the member's line of supervision not below the rank of LTCOL(E)

  4. The CDF may deem a member to be required and attending for duty when they are required to be away from their home location over a non-working day in order to perform duties during the days immediately before or after. For this subsection a non-working day is a weekend, a public holiday or a rostered day off.

    Example: A Reserve member from Melbourne performs two weeks' duty in Townsville but is only required to attend for duty from Monday to Friday each week. The decision-maker deems the member to be required and attending for duty for the Saturday and Sunday instead of being returned to their home location.

    Note: A member deemed under subsections 2 or 3 is eligible for remuneration at their daily rate of salary.

    Exception: This exception applies to a member who performs duty for another employer while deemed to be required and attending for Reserve duty. If the member is paid for that duty the member is not eligible for payment under this section. A member who is on paid leave from another employer is eligible for payment under this section.

  5. Persons who can make the decision under subsection 3.2.14.3 on behalf of the CDF:
    Commanding Officer not below the rank of MAJ(E) or a person in the member's line of supervision not below the rank of LTCOL(E)

  6. A Reserve Chaplain may be placed on a Notification Team roster by one of the following decision-makers, according to the member's Service.

    1. For Navy — Director General Chaplain – Navy.

    2. For Army — Principal Chaplain – Army.

    3. For Air Force — Director General Personnel – Air Force.

    Note: DFRT Determination No. 2 of 2017, Salaries, section A.1.5 and subsection B.3.4.4, applies to calculating the salary entitlement.

    Authority: Defence Casualty and Bereavement Support Manual, Chapter 1, Casualty notification of Defence Members.

  7. A Reserve Chaplain on a Notification Team roster is deemed to be attending for duty between the first and last day of each period that they are rostered on the Notification Team roster.

3.2.15 Reserve Assistance Program attendance

The following arrangements apply to a member of the Reserves who attends a session under the Reserve Assistance Program.

  1. If all the following conditions are met the member is taken to be on duty for the period of the session.

    1. The member counts their attendance time against the days of duty approved in their annual training commitment.

    2. The session is the member's first session to discuss an issue.

    3. The session and associated travel time are counted against the member's limits in section 8.10.3.

      See: Chapter 8 Part 10 section 8.10.3, Counselling sessions

    Note: A member who attends a session must still meet the specified time periods set out in DFRT Determination No. 2 of 2017, Salaries, section A.1.5 and subsection B.3.4.4 to be paid. See Part 1 Part A section A.1.5, Salary for Reserve Service, and subsection B.3.4.4, Rate of salary for a specialist officer.

  2. For sessions that do not meet the conditions in paragraph a the member is not taken to be on duty.

    See: Chapter 8 Part 10, Reserve Assistance Program

3.2.16 Member to keep records of Reserve days

  1. This section applies to a member who performs Reserve service on a day.

  2. The member must notify in writing of the hours that they perform duty, including start and end times. This is to be done using the form provided in Defence's electronic personnel pay system if it is available.

  3. Note: This information is needed to allow calculation of the amount to be paid to the member. A member who does not advise their hours of duty will not be paid salary and allowances. Special provisions may apply if a member is unable to notify.

    See: Chapter 1 Part 6
    Section 1.6.3, Payment of an amount to a person under legal disability
    Section 1.6.4, Payment of amounts on death of a member

3.2.17 Method of payment of salary and allowances for a member on Reserve service

  1. Salary may be paid to a member on Reserve service every 14 days (a fortnight).

  2. A Commanding Officer may approve a salary payment outside of the fortnightly pay cycle, if the Reserve member can demonstrate exceptional circumstances or hardship.

  3. Payment of salary and allowances to a member is made by electronic funds transfer into a financial institution advised by the member.

3.2.17A ...

Application to Reservists: Yes, in certain circumstances approved by the Tribunal.



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