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Division 5: Education assistance for children in Australia

15.6.23 Purpose

  1. The purpose of this Division is to assist an eligible member with the costs associated with their child who is a dependant, to study or attend school in Australia while the member is posted overseas.

  2. However, members must pay a contribution.

15.6.24 Member eligible for education assistance – primary or secondary student

  1. To be eligible for education assistance for a child enrolled in a primary school or secondary school under this Division, the following conditions must be met.

    1. The member is on a long-term overseas posting.

    2. The member's child is a dependant and the child meets all the following conditions.

      1. The child is normally part of the member's household.

      2. The child is eligible for removal as a dependant of the member.

      3. The child remains in Australia to attend primary or secondary school.

      4. The accommodation the child mainly lives in during their study is not the family home.

  2. An eligible member will continue to receive education assistance for the child until the child completes secondary school.

  3. See: Section 15.6.27, Period of education assistance

15.6.24A Member eligible for education assistance – tertiary student

  1. To be eligible for education assistance for a child enrolled in a tertiary institution under this Division, the following conditions must be met.

    1. The member is on a long-term overseas posting.

    2. The member's child is a dependant and the child meets all the following.

      1. The child will turn 18 years of age on or after 1 December of the year following the child's completion of secondary school.

      2. Example: The member's child completes secondary school in October 2018. The child meets this criterion if their 18th birthday is on or after 1 December 2019.

        Non-example: The member's child completes secondary school in October 2018. The child turns 18 on 8 November 2019. The child does not meet the criterion for education assistance at a tertiary institution and education assistance ceases at the end of the child's completion of secondary school.

      3. The child is normally part of the member's household.

      4. The accommodation the child mainly lives in during their study is not the family home.

      5. The child is enrolled full-time in an undergraduate course at a tertiary institution within Australia.

      6. The child must physically attend the tertiary institution for face-to-face teaching to meet the requirements of the course.

      7. Note: Education assistance is not restricted if some subjects are available online.

  2. Assistance is limited to accommodation costs under subsection 15.6.25.1, table items 2 and 3. The member is not eligible for assistance with tuition fees under this Division.

15.6.25 Rates of assistance

  1. The following table provides both the following.

    1. The annual maximum amount of assistance for a child's compulsory tuition fees and accommodation costs (including meals and laundry).

    2. The contribution that a member is required to make towards the tuition fees and accommodation for their child who is a dependant.

    Contribution
    Item The maximum amount of assistance over a 12 month period is... after the member has first paid...
    Compulsory tuition fees
    1. AUD 27,542 for the cost of compulsory tuition AUD 164 if the child is in pre-school or primary school.
    AUD 382 if the child is in secondary school.
    Note: No assistance towards tuition fees is provided for a child enrolled full-time in an undergraduate course at a tertiary institution.
    Accommodation
    2.

    AUD 24,865 for the cost of accommodation charged by a boarding school, a tertiary institution or a commercial establishment

    Note: The accommodation fees may cover additional services such as meals, laundry or internet usage. Items not included in accommodation fees are not payable. The total fee is payable up to the limit above.

    the greater of the following.
    1. AUD 3,033 (AUD 2,616 if the first year of boarding).
    2. The annual cost incurred by the member for the child's accommodation that was current on the day before the date the notice of posting was issued to the member.
    Exception: If the child lives in the family home, no assistance is provided under this Division.
    3. AUD 15,766 for the cost of private accommodation
    Example: A lodger boarding in a private home.
    the greater of the following.
    1. AUD 3,033.
    2. The annual cost incurred by the member for the child's accommodation that was current on the day before the date the notice of posting was issued to the member.
    Exception: If the child lives in the family home, no assistance is provided under this Division.
  2. Education assistance under this section may be reimbursed to the member or paid upfront by the Commonwealth to the provider.

  3. A member is eligible for an amount equal to the amount charged by the school for the initial enrolment of the child.

  4. This subsection applies to a member whose child returns to Australia to study before the end of the posting. Both the following conditions apply.

    1. The member is not eligible for education assistance for the child's study at the Australian school for any period they have received assistance for the child's study at the overseas post.

    2. Exception: The member may be reimbursed a maximum yearly amount equal to the relevant contribution for compulsory tuition fees under subsection 1, table item 1.

    3. After the period under paragraph a. has ended, the member is eligible for education assistance under this Division.

    Example:A member is accompanied by their child on an overseas posting to Paris. The Commonwealth pays the annual tuition fees for the child to attend school. The Paris school year runs from September to July. The child starts school in September but in November the member sends the child back to Australia where she attends boarding school. The Commonwealth will only pay for the cost of compulsory tuition fees in Australia at the rate charged by a government school until July when the school year in Paris ends. From July the member may be provided with education assistance under subsection 1.

15.6.26 Remedial tuition in Australia

  1. A member is to be reimbursed for the extra cost of remedial tuition if all these conditions are met.

    1. The tuition is for a dependent child.

    2. The member incurs the tuition costs.

    3. The child attends an Australian primary or secondary school full time.

    4. Cost A in this table is greater than Cost B.

      Reimbursement
      Item Cost Definition
      1. Cost A What the remedial tuition cost the member. The tuition must have been essential to allow the child to make reasonable educational progress, within the limits of the child's ability.
      2. Cost B What the tuition would have cost the member, if they had remained in Australia.
  2. In assessing Cost B, the CDF must consider all these criteria.

    1. The child's educational progress.

    2. The nature and cost of the tuition.

    3. Any other factor relevant to the child's educational welfare.

Persons who can make the decision under subsection 15.6.26.2 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below MAJ(E)/APS 6.
A person working in the Pay an Administration Centre – Victoria who is authorised to manage Defence pay administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.6.27 Period of education assistance

  1. For this Division, education assistance begins on the earliest of the following dates.

    1. The first day of the member's posting period.

    2. The first day of the next school term, after the member begins duty at the posting location.

    3. The first day of any assessment period to gain entry for the next year of schooling.

  2. For a primary or secondary student the period ends on the last day of the school year after the end of the member's posting period.

    Exception:If the child is in the final two years of secondary school, the period ends on the last day of the child's secondary schooling, after the end of the member's posting period.

  3. Despite subsection 2, the period does not extend beyond the last day of the school year during which a member’s posting ends, unless the child meets both the following conditions.

    1. When the posting ends, the child is attending a secondary school in Australia.

    2. The child meets the requirements of the following table.

      Requirements
      Item If the child is in... then the child must have attended secondary school in Australia...
      1. the first year of secondary school from the beginning of the school year.
      2. any other year of secondary school for at least four school terms before the day on which the posting ends.
  4. For a tertiary student the period ends when the child turns 18 years of age.

  5. The period also ends if a parent permanently leaves the posting location to return to Australia and lives at the location where the child is studying.

  6. Exception: The CDF may decide that this subsection should not apply for a fixed period where it is not reasonable for the child to live with that parent.

    Example: A child is attending boarding school in Brisbane during a member's long-term posting. The member's spouse becomes seriously ill and returns from the post to Australia for urgent medical treatment. Although the spouse is living in the family home in Brisbane, the child continues to board at the school because the spouse is unable to provide day-to-day care. The CDF approves that this section should not apply during the period of the spouse's medical treatment.

  7. If any assistance continues after the end of the posting period, the assistance is provided only for the school the child attended immediately before the end of the posting period.

Persons who can make the decision under subsection 15.6.27.5, exception, on behalf of the Secretary/CDF:
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay administration at overseas posts and is not below WO2(E)/APS 5.

15.6.28 Approval only in special cases if parent lives with child in Australia

This section applies if a parent continues to live with the child in Australia after the period of assistance begins. The member is not eligible for education assistance under this Division.

Exception: The CDF may approve education assistance if the CDF is satisfied that it is impracticable for the child to continue to attend the school that the child attended immediately before the period of assistance began.

Persons who can make the decision under section 15.6.28, exception, on behalf of the Secretary/CDF:
A person working in the Pay an Administration Centre – Victoria who is authorised to manage Defence pay administration at overseas posts and is not below WO2(E)/APS 5.

15.6.29 ...

Application to Reservists: Yes, on continuous full-time service.




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