skip to navigation skip to content skip to footer

Division 4: Education assistance for children overseas – special circumstances

15.6.19 Purpose

The purpose of this Division is to set out other education assistance available for members on long term posting. These situations are less common types of assistance.

15.6.20 Education assistance – inadequate facilities

  1. The CDF may grant education assistance if satisfied that facilities are inadequate at the posting location. The CDF must consider all these criteria.

    1. The availability and nature of the education facilities at the member's posting location.

    2. The education arrangements made for the child and their cost.

    3. The nature and cost of other arrangements that the member could be expected to make at the posting location or in Australia.

    4. Any other factor relevant to the child's educational progress.

  2. The amount of assistance is what the member would have got under Division 2, if the child had been at the posting location. The member may also receive any extra costs that the CDF considers reasonable in the circumstances. The CDF must consider all these criteria.

    1. The availability and nature of the educational facilities at the member's posting location.

    2. The educational arrangements made by the member for the child and the cost of the arrangements.

    3. The nature and cost of other arrangements that the member could be expected to make to educate the child at the posting location, or in Australia.

    4. Any other circumstance at the posting location affecting the educational welfare of the child.

  3. If the child is educated away from the member's posting location (even in the same country), the member may be eligible for the following conditions of service.

    1. Reunion visits for the child.

      See: Part 3 Division 3, Overseas reunion travel

    2. Child reunion allowance, instead of child allowance.

      Exception: This allowance does not apply to a member posted on or after 1 July 2017

      Note: The child is taken to be living with the member for all other purposes under this Chapter.

  4. Arrangements under this section may permit the child to attend an overseas school away from the posting location. In this case, the member is not to be reimbursed more than the amount that they would get if the child lived in Australia in similar circumstances and attended a non-Government school.

Persons who can make the decisions under subsection 15.6.20.1 and subsection 15.6.20.2 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below MAJ(E)/APS 6.
A person working in the Pay an Administration Centre – Victoria who is authorised to manage Defence pay administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.6.21 Travelling away for school

  1. This section applies to a member whose child meets both these conditions.

    1. The child travels away from the member's posting location to begin school.

      Example: A child travels from Jakarta to Melbourne to start boarding school.

    2. The child is eligible for education assistance under this Part.

  2. The member is to be reimbursed the applicable amount in this table.

    Reimbursement
    Item If the child's school is... the member is to be reimbursed...

    1.

    in Australia

    the lesser of these amounts.

    1. The cost incurred by the member for the child's travel.
    2. The allowable travel cost for the child to travel from the posting location to the school.

    2.

    outside Australia

    the least of these amounts.

    1. The cost incurred by the member for the child's travel.
    2. The allowable travel cost for the child to travel from the posting location to the school.
    3. The allowable travel cost for the child to travel from the posting location to where the member normally lives in Australia.

15.6.22 Accompanying a child to begin boarding school

  1. The Commonwealth may pay fares for a member or spouse or partner to accompany their child to begin boarding school in another location. This applies only once for each child on a long-term posting.

  2. To be eligible, these conditions apply.

    1. The child must meet all these conditions.

      1. They have lived at posting location for a whole year or whole school year.

      2. They are due to start primary or secondary school as a boarder.

      3. They have not previously attended school as a boarder.

    2. The CDF must also be satisfied that both these conditions are met.

      1. Arrangements for the child's enrolment could not have been made in conjunction with other travel at Commonwealth expense.

      2. Enrolment of the child by people other than the member or spouse or partner would be severely detrimental to the child's welfare.

  3. The CDF must consider all these criteria.

    1. The period the child has been overseas because of the member's posting.

    2. The period the member has been overseas on posting.

    3. The cost and duration of travel involved.

    4. The availability of other persons to enrol the child.

    5. The date when the member or spouse or partner last travelled to the country where the child will be enrolled.

    6. Any other factor relevant to the child enrolling as a boarder.

  4. Amounts of reimbursement are shown in this table.

    Reimbursement
    Item If travel to begin boarding school is to... then the member may be reimbursed...

    1.

    Australia

    the least of one of these amounts:

    1. the cost for the member or spouse or partner to accompany the child and return to the posting location, or
    2. the allowable travel cost for the travel

    2.

    a location other than Australia

    the least of one of these amounts:

    1. the cost for the member or spouse or partner to accompany the child and return to the posting location
    2. the allowable travel cost, as if the travel was from the posting location to where the member lives in Australia.
  5. The member cannot be reimbursed these costs incurred by the member, spouse or partner or child.

    1. Costs associated with stopovers.

    2. Accommodation and meals at the location of the boarding school.

  6. The CDF may decide that this section relates to the child for special circumstances. These include the following.

    1. The child has not lived at the posting location or for a whole school year.

    2. Special circumstances relate to the welfare of the child, therefore continuing school at the posting location is undesirable.

      Examples: It may become untenable for the child to live overseas for these reasons.

    3. The child is not making satisfactory academic progress and the situation is unlikely to change.

    4. The curriculum at the school is significantly different from schools previously attended.

    5. Educational opportunities at the posting location do not help the child overcome their difficulties.

  7. A member is not to be reimbursed under this section more than once during the posting period.

Persons who can make the decisions under paragraph 15.6.22.2.b and subsection 15.6.22.6 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below MAJ(E)/APS 6.
A person working in the Pay an Administration Centre – Victoria who is authorised to manage Defence pay administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.6.22A Education assistance - Cherbourg

  1. This section applies to a member who meets both of the following.

    1. The member has a long-term posting overseas to Cherbourg, France.

    2. The member has a child who is a dependant who is enrolled at boarding school at St John's College, Southsea, England.

  2. The member is eligible to receive education assistance – Cherbourg in respect of the child undertaking year 10, 11 or 12 at the school.

  3. Exception: Assistant Secretary People Policy and Employment Conditions may approve education assistance – Cherbourg for a child enrolled in a school year below year 10 at St John's College, Southsea, England in exceptional circumstances.

    Example: The child is falling behind in learning because they are struggling to adjust to the school life in Cherbourg due language differences.

    Note: This section does not affect a member's benefit for education assistance for a child attending school in Cherbourg, France or in Australia.

  4. For the purpose of this section, education assistance – Cherbourg includes both of the following.

    1. Compulsory tuition fees.

    2. Accommodation and boarding fees.

  5. The member may elect education assistance – Cherbourg to be paid directly to the St John's College, Southsea, England.

  6. The member is required to pay an annual contribution to the cost of the child's education of AUD 370.

15.6.22B Starting and ending boarding school - Travel - Cherbourg

  1. This section applies to member who has a child who is receiving education assistance – Cherbourg and is travelling for either of the following purposes.

    1. To commence boarding school at St John's College, Southsea, England.

    2. To return to the posting location immediately after the child ceases to be enrolled at St John's College, Southsea, England.

    Note: This does not include the period between the end of one school year and the beginning of the next school year. A member may use a reunion visit.

  2. The member is eligible to be paid the travel costs specified in subsection 4 for the following people.

    1. The child.

    2. The member or an adult nominated by the member who accompanies the child.

  3. A member is not eligible to receive a benefit under subsection 2.b if another member has received the benefit in all the following circumstances.

    1. Both members have a child boarding at St John's College, Southsea, England.

    2. Either of the following applies.

      1. Both members have nominated the same person to travel with their children.

      2. The member has nominated the other member to accompany the first member's child.

    3. The person travelling with the children accompanies both children on the same trip.

    Note: Accommodation, meals and incidental costs will not be paid under this section.

    Example: Member A has a child about to start boarding at St John's College. Member B also has a child about to start boarding at St John's College. Member A has nominated member B to accompany member A's child to St John's College. Member B is travelling with his child and member A's child at the same time. Member B has claimed the travel costs for to accompany his child. Member B is not eligible for travel costs for member B to accompany member B's child.

  4. For the purpose of this section, travel costs are specified in the following table.

  5. Travel costs
    Item If the child... travel costs are for...
    1. is commencing boarding school at St John's College, Southsea, England both of the following journeys.
    1. For the child to travel from the member's posting location to St John's College, Southsea, England.
    2. For the person accompanying the child to travel from the member's posting location to St John's College, Southsea, England and back to the member's posting location.
    2. is returning to the posting location overseas immediately after the child ceases to be enrolled at St John's College, Southsea, England both the following.
    1. For the child to travel from St John's College, Southsea, England to the member's posting location.
    2. For the person accompanying the child to travel from the member's posting location to St John's College, Southsea, England and back to the member's posting location.
  6. Travel between France and England and the return journey must be by ferry.

  7. Exception: Travel by ferry is unavailable. Travel between France and England or return journey must be by the most economical means.

Application to Reservists: Yes, on continuous full-time service.




I want to know more...

Further info

Contact

Overseas Administration and Civilian Relocations

Contacts

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au