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Division 6: Travel for compassionate reasons

15.3.30 Purpose

Travel for compassionate reasons helps a member, their spouse or partner, or close relative with the costs of travel in the event of very serious illness, or death.

15.3.31 Definitions

This table defines terms used in this Division.

Definitions
Term Definition in this Division
Close relative Any of the following people who are not accompanying the member on the long-term posting.
  1. The member's parent, brother, sister, child, dependant or spouse.
  2. The parent or child of the member's spouse.
  3. The parent or child of the member's partner.
  4. If the member's spouse or partner is also a member, a dependant of the member's spouse or partner.
  5. Any other person approved by the CDF as a close relative of any of these people.
    1. The member.
    2. The member's spouse.
    3. The member's partner.
Very seriously ill Very serious illness is an illness or injury so severe that life is imminently endangered.
Seriously ill Serious illness is an illness or injury that could endanger life.

Persons who can make the decision under section 15.3.31, definition of close relative, on behalf of the Secretary/CDF:
A person not below WO2/APS 5 who is authorised to manage Defence personnel administration at the overseas post.
Senior ADF Representative at the overseas post
Director of Attaché and Overseas Management

15.3.32 Person this Division applies to

This Division may provide a travel benefit to allow visits to or by the following people.

  1. A member who is on long-term posting overseas.

  2. A member's spouse or partner who is accompanying the member on a long-term posting.

15.3.33 Close relative visit to seriously ill person overseas

  1. This section applies if a doctor certifies that the member's spouse or partner is seriously ill at an overseas location.

  2. The CDF may reimburse a close relative to travel to visit the seriously ill person, up to the lower of the following amounts.

    1. The allowable travel cost for the travel from the close relative's home to the location of the seriously ill person.

    2. The actual fares paid by the close relative for the travel.

  3. Only one close relative may be reimbursed under this section.

  4. If more than one close relative travels from Australia to visit the seriously ill person, then the CDF may decide which one of the relatives to reimburse under this section, having regard to the following factors.

    1. Any views communicated to CDF by, or on behalf of, the member's spouse, the member's partner or the member.

    2. Any views communicated to CDF by the ill person's personal legal representative.

    3. The seriously ill person's domestic circumstances.

    4. Any other factor relevant to the visit.

    See also: Chapter 17 Part 4, Australians dangerously ill scheme – overseas, for provisions relating to members overseas who become very seriously or seriously ill or injured.

Persons who can make the decisions under subsection 15.3.33.2 and subsection 15.3.33.4 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.3.34 Close relative attends to death overseas

  1. This section applies in the event of the death of any of the following people in the corresponding circumstances.

    1. A member on long-term posting overseas.

    2. A spouse accompanying a member on long-term posting overseas.

    3. A partner accompanying a member on long-term posting overseas.

  2. The CDF may reimburse a close relative to travel to attend the deceased person's funeral or make necessary arrangements because of the death, up to the lower of the following amounts.

    1. The allowable travel cost for the travel from the close relative's home to the location of the deceased person.

    2. The actual fares paid by the close relative for the travel.

Persons who can make the decision under subsection 15.3.34.2 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.3.35 Member or partner visit to a close relative

  1. This section applies to a member and the member's spouse or partner, if any of the following circumstances apply to a close relative.

    1. A doctor certifies that the close relative is very seriously ill.

    2. The close relative dies.

  2. The CDF may reimburse the cost of travel by either the member or the member's spouse or partner to whichever of these locations is relevant.

    1. The location of the very seriously ill close relative.

    2. The location of the close relative's funeral.

  3. For travel to a location in Australia, reimbursement under subsection 2 is limited to the lower of the following amounts.

    1. The allowable travel cost for the travel from the posting location to the location of the close relative.

    2. The fares paid by the member or spouse or partner for the travel.

  4. For travel to a location outside Australia, reimbursement under subsection 2 is limited to the amount (if any) by which the cost of the fare for the travel exceeds the allowable travel cost for travel from Sydney, Australia, to the location of the close relative.

    Example 1: A member is posted from a location in New South Wales to a location in the United Kingdom. They need to visit a close relative who is critically ill in New York. The return travel from the UK to New York is AUD 2,500. The member is required to pay a contribution, equivalent to the allowable return travel cost from Sydney to New York. This is AUD 5,900. In this case, as the contribution is more than the level of assistance, there is no eligibility.

    Example 2: A member is posted from Western Australia to Malaysia. They need to visit a dangerously ill close relative in Wellington, New Zealand. The return travel from Malaysia to Wellington return costs AUD 3,400. The member is required to pay a contribution equal to the allowable travel cost from Sydney to Wellington, which is AUD 2,200. In this case, as the assistance is AUD 3,400 and the contribution is AUD 2,200 the member is eligible for the reimbursement of AUD 1,200.

  5. Reimbursement under this section is limited to one visit for each close relative that subsection 1 applies to.

  6. If subsection 1 applies to more than one close relative at the same time, due to a single event, then reimbursement is limited to a single trip for that event.

Persons who can make the decision under subsection 15.3.35.2 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.3.36 Fares for children

The CDF may approve reimbursement of the cost of fares for a child if the following conditions are met.

  1. A person is eligible for reimbursement for fares under this Division.

  2. The person is responsible for the daily care of a child.

  3. The CDF is satisfied that it is impracticable to make other appropriate arrangements for the care of the child. The CDF must consider all these criteria.

    1. The child's age.

    2. Any arrangements the person could make for the care of the child in the circumstances.

    3. The circumstances of the person travelling.

Persons who can make the decision under section 15.3.36 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

Application to Reservists: Yes, on continuous full-time service.




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