skip to navigation skip to content skip to footer

Division 5: Vehicle contribution

15.3.23 Purpose

The purpose of this Division is to authorise member contributions for the use of an official vehicle at a posting location.

15.3.24 Definition

This table defines terms used in this Division.

Definitions
Term Description
Official vehicle An official vehicle means any of these vehicles.
  1. A motor vehicle provided to a member at Commonwealth expense.
  2. A vehicle controlled by any of these organisations.
    1. An Australian diplomatic mission.
    2. The ADF.
    3. A Commonwealth department or entity represented at the posting location.
  3. A pool vehicle made available to Commonwealth personnel at the posting location for casual private use during normal working hours and weekends.
Private use Private use means using an official vehicle for non-work related purposes. This includes travel to and from the member's private residence to the normal place of duty.

15.3.25 Hire of official vehicle for casual short-term private use

  1. If the CDF allows a member to hire an official vehicle, the member must pay an amount worked out under Division 4 section 15.3.21. The member must pay for each kilometre the vehicle travelled, during the hire period.

    See: Division 4 section 15.3.21, Vehicle allowance

  2. If an official vehicle is hired by the member and supplied with a driver, the member must pay the Commonwealth the cost of overtime or extra salary paid to the driver.

  3. Subsection 2 does not apply to the member if the CDF believes it is essential for the member or dependant to be given a car with a driver. Approval may only be given under either of these conditions.

    1. The member or a dependant is not authorised to drive at the posting location because of religious custom or law.

    2. The CDF believes such driving would be an unacceptable risk to the safety of the member or dependant.

Persons who can make the decisions under subsection 15.3.25.1 and subsection 15.3.25.3 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.3.26 Continuous full-time private use of official vehicle

  1. The CDF may allocate an official vehicle for continuous full-time private use, for a set period of time.

  2. The member must pay to the Commonwealth an amount worked out using this formula.

    A x 8000 x (B ÷ 365)

    Where:

    A is the rate of allowance payable under Division 4 subsection 15.3.21.4.

    B is the number of days in the period for which the vehicle was allocated.

    See: Division 4 section 15.3.21, Vehicle allowance

  3. The contribution is deducted from salary each fortnight.

Persons who can make the decision under subsection 15.3.26.1 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

15.3.27 Miscellaneous vehicle costs

  1. The Commonwealth will meet these miscellaneous vehicle costs.

    1. Registration.

    2. Maintenance.

    3. Servicing.

    4. Fuel costs.

  2. The member is required to pay for fuel and extra servicing cost, when both these conditions are met.

    1. The vehicle is being used for private purposes.

    2. The member is on recreation leave.

  3. Rules on garaging and authorised travel between home and work using an official vehicle are similar to those that apply within Australia.

    See: Accountable Authority Instructions, Chapter 10 Managing relevant property

15.3.28 Defence Executive Vehicle Scheme

  1. This section applies when a member has been supplied a second vehicle under the Defence Executive Vehicle Scheme.

  2. To be supplied with a vehicle under this Scheme, the member must meet both these conditions.

    1. They must hold the rank of Brigadier or higher.

    2. They must pay a contribution for the second vehicle, depending on whether the vehicle is being used on a casual or full-time basis.

15.3.29 Waiver of contribution

  1. The CDF may waive the requirement to make a contribution for the use of an official vehicle.

  2. The CDF must consider the Accountable Authority Instructions made under the Public Governance, Performance and Accountability Act 2013 when making this decision.

Persons who can make the decision under subsection 15.3.29.1 on behalf of the Secretary/CDF:
A person not below MAJGEN(E)/SES Band 2 who is a Group Head.

Application to Reservists: Yes, on continuous full-time service.




I want to know more...

Further info

Contact

Overseas Administration and Civilian Relocations

Contacts

Defence Service Centre

1800 DEFENCE (1800 333 362)

YourCustomer.Service@defence.gov.au