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Part 5: Settling in and out

14.5.1 Purpose

The purpose of this Part is to cover the additional costs of meals when a member and dependants are obliged to live in temporary accommodation, including motels and serviced apartments.

14.5.2 Member this Part applies to

  1. This Part applies to a member and their dependants who are authorised to live in temporary accommodation overseas for any of the following reasons.

    1. The member is arriving at the posting.

    2. The member is leaving the posting.

    3. The member's housing has become unfit for occupation.

      See: Chapter 15 Part 4 Division 1 section 15.4.11, Housing becomes unavailable or unfit

    Example: A member is given a long-term posting to Paris. Their household items are being relocated from Australia. The member stays in temporary accommodation in Paris for one week until they arrive. The member refers to conditions under this Part.

    Non-Example: A member is given a long-term posting to New York. Their household items are being relocated to the overseas post. The member stays in an apartment in Sydney for one week before leaving. The member refers to domestic conditions of temporary accommodation allowance.

    See: Chapter 7 Part 5, Temporary accommodation allowance

  2. During a period of settling in and settling out, a member is eligible for the overseas living allowances. They must also pay a rent and utilities contribution.

    See: Chapter 15 Part 4 Division 4, Rent and utilities contribution

Note: Benefits under this Part apply to a deceased member's dependants under section 15.9.4. However, additional limits may apply under subsection 15.9.4.4.

See: Chapter 15 Part 9 section 15.9.4, Continuing benefits for dependants

14.5.3 Settling in at the posting location

  1. On arrival at the posting location, the member and dependants may live in temporary accommodation. The member is eligible for a settling in allowance for themself and for each of their dependants.

    Exception: The member's spouse or partner is also a member. Only the member receiving overseas living allowance is eligible for a settling in allowance for themself and for each of their dependants.

    See: Chapter 15 Part 2, Overseas living allowances

  2. The settling in period begins on the first day of the member's posting period. It ends on the earlier of these days.

    1. The day when permanent accommodation becomes available at the posting location.

    2. Six weeks after the day when the member's posting period begins.

  3. If a member has not obtained permanent accommodation within the period in subsection 2, the CDF may approve a longer period for the allowance. The CDF must consider all these criteria.

    1. The availability of suitable accommodation.

    2. The action taken by the member to obtain suitable accommodation.

    3. The efficient operation of the ADF.

    4. Costs associated with extending the period.

    5. Any special circumstances relating to the member or their dependants.

    6. The reasonable accommodation needs of the member.

    7. Any other factor relevant to the provision of suitable accommodation to the member.

  4. If a member refuses or rejects suitable accommodation at the posting location, the eligibility to settling in allowance ceases.

    Note: The settling-in period of eligibility will be as short as possible and may be less the maximum period specified.

Persons who can make the decision under subsection 14.5.3.3 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

14.5.4 Settling out of the posting location

  1. When leaving the posting location, the member and dependants may live in temporary accommodation. The member and dependants are eligible for a settling out allowance each.

  2. The settling out period begins on the day permanent accommodation becomes unavailable, because of the completion of the member's posting. The settling out period ends on the day the member's period of posting ends.

  3. The settling out period cannot be longer than two weeks.

    Exception: The CDF may extend this period, if a longer period in temporary accommodation is required.

    Note: The settling-in period of eligibility will be as short as possible and may be less the maximum period specified.

Persons who can make the decision under subsection 14.5.4.3, exception, on behalf of the CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage Defence personnel administration at the overseas post and is not below WO2(E)/APS 5.
A person working in the Pay and Administration Centre – Victoria who is authorised to manage Defence pay and administration at overseas posts and is not below WO2(E)/APS 5.
Director of Attaché and Overseas Management

14.5.5 Settling in/settling out allowance

  1. If arriving at or leaving the posting location within the periods outlined in this Division, these benefits apply.

    Rate of allowance
    Item For... the allowance for each complete day is...
    1. the member and each dependant 12 years or older two-thirds of the amount listed for meals at the member's location in Annex 13.3.A.
    2. each dependant less than 12 years old two-thirds of the amount in item 1.
  2. If the accommodation tariff includes the cost of a meal, the amount of meals supplement under subsection 1 is to be reduced by the amounts in this table.

    Meals supplement
    Item For... the allowance is to be reduced by...
    1. breakfast
    25%.
    2. lunch
    25%.
    3. dinner
    50%.
  3. On the first and last days of a period, the benefit is worked out by multiplying the amounts in subsection 1 by the applicable percentages in this table.

    First and last day benefit
    Item Local time of arrival or departure % rate for day of arrival % rate for day of departure
    1. Before 0700
    100
    Nil
    2. 0700 – 1300
    75
    25
    3. 1301 – 1900
    50
    50
    4. After 1900
    Nil
    100
  4. A member is not eligible for meals supplement in these situations.

    1. If the member or dependant has meals provided or paid for by the Commonwealth.

      Example: The member is away on short-term duty at another overseas location. The member has their meal costs paid by the Commonwealth, but not under this Part.

    2. During the member's recreation leave, including weekends and public holidays during the leave.

    3. While the member occupies accommodation with facilities to allow the member to prepare a cooked meal.

Application to Reservists: Yes, on continuous full-time service.




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