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Division 1: Travel benefits

14.4.4 International best fare

In this Division, international best fare has the meaning given in the Department of Finance Resource Management Guide No. 405 as published on 6 April 2017.

Related Information: Resource Management Guide No. 405, Official International Travel – Use of the Best Fare of the Day.

Note: International best fare takes into account matters such as cost, practicality and value for money.

14.4.5 Travel benefit

  1. The Commonwealth will pay the cost of members' and dependants' travel to and from the posting location in these situations.

    1. To begin the posting.

    2. At the end of the posting period, to travel back to Australia, or to the next posting location.

    3. On evacuation of the member.

      See: Chapter 14 Part 6, Evacuations and withdrawal from posting

    4. On termination of the posting by the CDF.

    5. On termination of the posting by the member.

  2. The Director Integrated Travel Solutions must approve the routes that may attract travel assistance. Before making the decision they must consider the whole-of-Australian-Government international best fare policy.

  3. Travel assistance may only be paid for a route that the CDF is satisfied meets both of the following conditions.

    1. It is a route approved under subsection 2.

    2. Note: Package holidays are not approved under subsection 2, and are not available.

    3. It is the international best fare.

    4. See: Section 14.4.4, International best fare

      Exception: Section 14.4.8, Alternative travel modes and routes.

  4. This subsection applies if a new dependant joins a member's household. At the end of the posting period, the Commonwealth will provide the fare to Australia for any dependants of the member.

  5. See also: Division 4, Dependants not travelling with the member

Persons who can make the decision under subsection 14.4.5.3 on behalf of the Secretary/CDF:
Senior ADF Representative at the overseas post
A person who is authorised to manage personnel administration at the overseas post and is not below WO2(E)/APS 5
A person working in Integrated Travel Solutions who is authorised to manage overseas travel and is not below WO2(E)/APS 5
Director of Attaché and Overseas Management

14.4.6 Travel costs

  1. For travel at the beginning and end of a posting period, a member and dependants may be paid travel costs for accommodation, meals and incidentals.

  2. The travel cost limits payable for meals, accommodation and incidentals for the journey are as follows.

    1. For the portion of the journey that is overseas, the cost limits are calculated as if travelling to or from the posting location on short-term duty.

      See: Chapter 13 Part 3, Travel costs for short-term duty overseas

      Exception: If a dependant is less than 12 years old, costs are payable at the reduced rate of two-thirds of those limits.

    2. For the portion of the journey within Australia, the cost limits are calculated as for travelling within Australia on posting.

      See: Chapter 9 Part 5, Payment of travel costs

14.4.7 Class of air travel for long-term posting

  1. The member is eligible for travel at business class, if available. This includes connecting flights for the journey to or from the overseas posting location.

  2. If business class is not available, members with the rank of Colonel or lower must travel economy class.

  3. A member is eligible for travel at first class, if business class is not available and the member meets either of these conditions.

    1. They hold the rank of Brigadier or higher.

    2. They have special travel requirements.

  4. A member with special travel requirements is a member travelling to or from the posting location for more than five hours on the aircraft. They must also satisfy one of these conditions.

    1. The member is certified by a doctor as being pregnant at the time or travel.

    2. The member is accompanying a dependent who is certified by a doctor as being pregnant at the time of travel.

    3. The member is accompanying a child under seven years of age at the time of travel.

  5. If a member is unable to accompany their pregnant dependent, the dependent may travel first class, if business class is not available.

  6. If a member is unable to accompany a child under seven years of age, but the child is travelling with the member's spouse or partner, the spouse or partner and the child may travel first class if business class is not available.

  7. The CDF may approve a member to travel first class in other special circumstances. The CDF must consider all these criteria.

    1. Standards of amenities and hygiene if not travelling first class, both on the ground and on board the aircraft.

    2. The member's health.

    3. The time of year when travelling.

    4. The duration of travel.

    5. The nature of duties (if any) being undertaken while travelling.

    6. The extent to which the member may be subject to discrimination, within the meaning of the Australian Human Rights Commission Act 1986, while travelling.

    7. Any other factor relevant to the member's travel.

Persons who can make the decision under subsection 14.4.7.7 on behalf of the Secretary/CDF:
Integrated Travel Solutions Director
Senior ADF Representative at the overseas post
Director of Attaché and Overseas Management

14.4.8 Alternative travel modes and routes

  1. The Director Integrated Travel Solutions may approve travel by a route that was not approved under section 14.4.5. Approval may only be given before the member or dependant has made a booking.

    Exception: Approval will not be given for holiday packages.

  2. Only the following costs can be paid for travel approved under subsection 1.

    1. Airfares at the class provided for under section 14.4.7.

    2. See: Section 14.4.7, Class of air travel for long-term posting

    3. Any surface travel.

    4. See: Chapter 9 Part 6, Vehicle allowance

    5. Costs for any rest period.

    6. See: Division 3, Rest periods

  3. The value of airfares and surface travel costs paid under subclause 2 must not be more than the airfare component of the travel that would otherwise be provided under section 14.4.5 and section 14.4.6.

  4. Example: A member's business-class airfare costs under clause 14.4.5 would have been $10,000. The member is given approval to travel by an alternative route. The alternative airfare cost is $15,000. The member must pay the extra $5,000, and must travel by the business-class equivalent.

  5. If the route approved under this section is cheaper than the route approved under section 14.4.5 the member is not entitled to the difference.

14.4.9 Travel by private vehicle

  1. A member may be authorised to travel to or from their posting location by private vehicle.

  2. In this case, the member is eligible for vehicle allowance and travel costs. Incidental costs are payable at half the normal rate.

    See: Chapter 13 Part 3 Annex 13.3.A, Travel costs

  3. The benefit must not be more than what would have been paid for the member's transport if the member had not used the vehicle.

Application to Reservists: Yes, on continuous full-time service.




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