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ON THE JOB: LS “Merv” Hughes, Michael John and LS Patricia Reynolds sifting through leave records at HMAS Harman. |
Volume
49, No. 14, August 10, 2006
Thanks to the work of Navy personnel and the Leave Tiger Team, drawn from the Defence Personnel Executive and the Finance Executive, Defence can now confirm that the leave records in PMKeyS are correct.
The Navy personnel have been sifting through piles of records with the Leave Tiger Team to substantiate the military annual and long service leave recorded in PMKeyS.
The aim of the exercise was to test whether the information in PMKeyS was correct by substantiating the PMKeyS records with evidence from other sources, such as hard copy leave forms and roll books.
Why all the bother? Because confirming the accuracy of the data in PMKeyS is crucial for knowing how much we owe our employees.
Rigorous testing
The Leave Tiger Team tested 1578 leave transactions for 108 military personnel.
The testing on long service leave revealed the information in PMKeyS was accurate. In other words, PMKeyS had no errors in its information on long service leave. All the long service leave recorded on the system could be backed up by substantiating evidence.
The testing on annual leave revealed very few differences between what was recorded on PMKeyS and the substantiating evidence. Again, indicating PMKeyS data is almost error-free on annual leave information.
This confirms the fact that the leave liability and balance recorded in PMKeyS is accurate.
Useful exercise
According to HMAS Waterhen’s Naval Police Coxswains, CPO Ray Young, the work he did with the Leave Tiger Team was a useful exercise.
“Leave management seems to be going the green way, so there was a bit of an Army spin on substantiation. However, the team acknowledged that Navy had a different way of doing things,” he said.
