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Ceremonies,
do it right to project the best image.
Photo by Sgt Mark Dowling, 1JPAU(P) |
Well
worth standing on ceremony
As
we enter the new year with gusto many units have already commenced
planning for ceremonial activities.
Ceremonial
activities reflect the esprit de corps and standard of training
of a unit.
The
success of a ceremonial activity and the image of the organisation
conducting the activity depend directly on the standard of planning
and administration conducted prior to the activity.
Observation
of correct protocols, timely issue of invitations and provision
of necessary detailed information to guests is as important as the
activity itself.
If
units are intending to invite the Governor-General, Minister for
Defence or other Federal ministers they must first seek approval
through their respective superior headquarters and functional commands.
After
approval, appropriate information about the activity is to be forwarded
to the Ceremonial Cell at AHQ.
Once
received, a formal invitation will be prepared and sent through
the Ministerial and Parliamentary Liaison Officer located within
the Chief of Army (CA) office.
The
following lead times are required by the CA to extend an invitation:
- Governor-General,
seven months
- Prime
Minister, three months
- Minister
for Defence and Minister Assisting the Minister for Defence, three
months
- Other
Federal Ministers including senators who are ministers, three
months
- CDF,
three months
Complimentary
invitations are required to be submitted or extended when, the Governor-General,
Prime Minister or Minister for Defence are invited to a ceremonial
activity.
Complimentary
invitations are then extend to the Minister Assisting the Minister
for Defence and CDF.
Once
the invitation has been accepted the unit is responsible to prepare
and send a detailed parade brief of the activity to the ceremonial
cell at AHQ.
A draft
speech would also be required if the VIP has accepted to address
those assembled at the event.
Guidance
on the format for a parade brief required to be sent to a Minister
can be found at: http://intranet.defence.gov.au/di/dmpls
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If any assistance is required units are encouraged to contact
the Ceremonial Cell at AHQ, WO1 Peter Zajac on (02) 6265 4091
or e-mail Peter.Zajac@cbr.defence.gov.au
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