1 - PMCA Performance

......• Assess PM/CA performance and amend PDDP, if required.

2 - PMCA Performance

Subject to satisfactory performance, negotiate with the Planning PM/CA for the Delivery Phase.

......• Develop Negotiation Plan.

2 - PMCA Performance

......• Amend PDDP and Evaluation Plan
......• Seek approval to tender for a new PMCA
......• Commence approved method of procurement for new PMCA (Defence Infrastructure Panel or Open Tender to CAS 1-2008)
......• Evaluate in accordance with the approved Evaluation Plan and Probity protocols.
......• Develop Tender Evaluation Board Report (TEBR)and Negotiation Plan , if required.

3 - Approval

......• Obtain Executive Review and Approval of Negotiation Plan

4 - Negotiations

......• Conduct Negotiations.

5 - Financial Submission

......• Produce Contract Approval Financial Submission in accordance with approved PDDP and contract negotiation outcomes

6 - Contract Approval

......• a href="../era/main.htm" target="_self">Appropriate financial delegate to provide Contract Approval

7 - Purchase Order

......• Raise Purchase Order (PO) in DEMSID (IAD Guide).
IDFS team will process in ROMAN and load funds against Purchase Order (PO).

8 - Contract

• Exercise Contract Signatory delegation to execute Contract Particulars.

Note: Information contained in Section 5 of the Contract Manual - Vol 2 - Completing the Tender and Contract Documents

Templates

Tender Evaluation Board Report (TEBR)

Supporting Information

Executive Review and Approval (ERA) and Financial Approval Requirements (internal only)

Guide to Project Financial Management (internal only)