1 - Procurement

PM/CA to develop procurement documentation for engagement of Construct Only Contractor (HC-1 2003).

Invitation to Register Interest (ITR) AND/OR REQUEST FOR TENDER
(if two-stage and was not approved for issue prior to Government/Parliamentary Clearance)

AND/OR

REQUEST FOR TENDER

......• Legal Review
......• Get an AZ Number
......• Advertise on AusTender
......• Tender receipt and opening
......• Conduct evaluation in accordance with approved Evaluation Plan
......• Seek Referee Reports
......• Draft Registration/Tender Evaluation Board Report (REBR/TEBR)
......• Probity Adviser to review REBR/TEBR and produce Probity Report
......• Produce a Preferred Tender Negotiation Plan, if required.

2 - Approvals

......• Obtain Executive Review & Approval

3 - Negotiations

......• Conduct contract negotiations with Preferred Tenderer.

4 - Contract

......• If > $15m (excluding GST) notify the Minister for Defence of contract award.

Produce Contract Approval Financial submission in accordance with approved TEBR and contract negotiation outcomes.

6 - Purchase Order

......• Raise Purchase Order (PO) in DEMSID.
......• IDFS team will process in ROMAN and load funds against PO.

7 - Contract

......• Exercise Contract Signatory Delegation to execute Head Contract.

Note: Information contained in Section 5 of the Contract Manual - Vol 2 - Completing the Tender and Contract Documents

Templates

DIP Standard Templates

Supporting Information

Executive Review and Approval (ERA) and Financial Approval Requirements (internal only)

Guide to Project Financial Management (internal only)