Defence Support Group

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Defence Estate Quality Management System (DEQMS)

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Version No: 4.0
Issue Date: Sep 11
Review Date: Jun 12
Traditional
Delivery Phase - K. Handover & Takeover
Technical Authority: DGIAD
Subject Matter Expert: DCC

Click here for a full printable pdf of the Traditional Delivery Process

Traditional Delivery


Tasks

1 - Handover

......• Construction Contractor hands over the Works or the Stage (including keys etc to IAD).

2 -Handover

...... IAD Officer or appropriately cleared representative if IAD receives keys.

3 - Handover

......• DS Region takes over the keys providing them to the CMS Contractor.

4 -Takeover- CMS:

......• Commences operation, maintenance and support to the Facility.
......• PSC redirection of Defects to Construction Contractor.
......• CMS responsible for operation and maintenance of Stage or Works except those determined as a Defect.

4 - Takeover - Construction Contractor:

......• Manages Defects as required by Defect Liability requirements of the Contract.
......• Complete Post Activity Report requirements of the ECC (usually no later than 2 months after completion.

4 - Takeover - PMCA:

......• Monitors and confirms all Defence closed out and and rectified promptly, extend DLP periods as required.

5 - Project Officer:

......• Manage Asset Notifications requirements, nominally to be reported at time of Completion and Commencement of DLP - Ongoing requirement for Completion of Works / Stages.

Templates

Roles Plan

Commissioning and Handover Plan
Net Personnel and Operating Costs
Building User Guide
Utility Management Plan
Takeover Plan
Commissioning and Handover Report
Takeover Report
Defects Report

Supporting Information

Guideline for Operations and Maintenance Manuals