Defence Support Group

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Defence Estate Quality Management System (DEQMS)

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Version No: 4.0
Issue Date: Sep 11
Review Date: Apr 12
Traditional
Development Phase - B. Engaging Planning Consultants
Technical Authority: DGIAD
Subject Matter Expert: DCC

Click here for a full printable pdf of the Traditional Delivery Process

Traditional Delivery

 


Tasks

1 - Probity

......• Project is value greater than $6m (incl) GST engage Probity Adviser using the Defence Infrastructure Panel (DIP)

Note: Policy on Using Probity Advisers

2 - Legal

......• If Approved in PDDP, engage Legal Service Provider via Legal Services Coordinator in DCC.

3 - PM/CA

......• Conduct Tender Processes for Probity Advisers, PM/CA using approved methodology. (Defence Infrastructure Panel or Open Tender using CAS 1-2008).

4 - Environment/Heritage

......• Engage Environment and/or Heritage Consultants as required by the Environmental Impact Assessment Strategy (EIAS) using the Defence Environment and Heritage Panel (DEHP Panel)

5 - Procurement

Conduct all Procurement Processes in accordance with approved PDDP and Evaluation Plan and Probity Protocols.

......Draft ITR documentation (if applicable) or Draft RFT documentation
......Access panel arrangements, (DIP, DEHP, UXO) (if appropriate)
......Advertise on AusTender if Open tendering (mandatory)
......Receipt of Submissions
......• Conduct Evaluation, in accordance with approved Evaluation Plan.
......Produce Registration Evaluation Board Report (REBR) or Tender Evaluation Board Report (TEBR)
......• Produce Negotiation Plan (if required)
......Notification and Debrief

6 - TEBR

......Write and Submit Tender Evaluation Board Report (TEBR)

7 - Approval

......Obtain Executive Review and Approval (ERA) of TEBR

8 - Contract Negotiations

......Conduct contract negotiations with preferred tenderer, in accordance with approved Preferred Tender Negotiation Plan.

9 - Contract Approval Financial Submissions

......• Produce Contract Approval financial submission in accordance with approved TEBR and contract negotiation outcomes.

10 - Financial Delegates Contract Approval

......Appropriate financial delegates to provide Contract Approval.

11 - Raise Purchase Order

...... Raise PO in DEMSID. IDFS team will process in ROMAN and load funds against Purchase Order.

12 - Contract

...... Exercise Contract Signatory delegation to execute formal Contract

Note: Information contained in Section 5 of the Contract Manual - Vol 2 - Completing the Tender and Contract Documents

Continue to C. Strategic Business Case Development

Templates

DIP Standard Templates

CAS 1-2008
Registration Evaluation Board Report (REBR)
Negotiation Plan
Purchase Order

Supporting Information

Suite of Contracts and Manuals

Executive Review and Approval (ERA) and Financial Approval Requirements (internal only)

Panels

Guide to Project Financial Management (internal only)

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