Traditional - Development Phase


	Defence Estate Quality Management System (DEQMS)

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Version No: 4.0
Issue Date: Sep 11
Review Date: Apr 12

Traditional
Development Phase - F. DBC Approvals

Technical Authority: DGIAD
Subject Matter Expert: DCC

Click here for a full printable pdf of the Traditional Delivery Process

Tasks

Overview

1 - NPOC & ICT

......• Confirm NPOC estimates for inclusion in DBC.
......• Confirm all active ICT requirements in DBC.

2 - DBC Cost and Scope

......• Finalise DBC (+/-10% cost and scope confidence)

3 - Approvals

......• All projects estimated to cost over $7m (excl GST) are tabled at the DEC individually.

......• If a project cost is below $7m (excl GST) and deemed complex, any stakeholder may request individual consideration by DEC.

......• Projects less than $4.5m (excl GST) submit to DGIAD for initial approval.

4 - Financial Approval Submission

......• Develop Proposal and Procurement Financial Approval Submission for Delivery Phase.

5 - Approvals
Projects < $15m (inc GST)

......• Government and Departmental Approval process. Ensure Parliamentary Notification has occurred.

5 - Approvals
Projects > $15m (inc GST)

......• PWC Referral Process
......• Parliamentary Clearance (Expediency) Granted

6 - Approvals

......• Financial delegate may now provide Delivery Phase Proposal and Procurement Approval.

7 - Head Contract:

......• Commence Tender Process for Head Contractor in accordance with PDDP. Continue to G. Delivery Phase PMCA Services.

8 - Managing Contract:

......• Develop Negotiation Plan for Delivery Phase Fee Negotiations with MC.

9 - Approvals

......• Executive Review and Approval of Negotiation Plan.

10 - Fee Negotiations

......• Conduct Delivery Phase Fee negotiations, confirm all Planning Phase Agreement requirements have been achieved, and Draft Contract Approval Financial Submissions.

12 - Approvals

......• Financial Delegate to provide Contract Approval.

13 - Approvals

......• Achieve Planning Phase Approval.

14 - Contract

......• Exercise Contract Signatory delegation to execute the agreed Delivery Phase Contract Particulars.

Note: Information contained in Section 5 of the Contract Manual - Vol 2 - Completing the Tender and Contract Documents

15 - Purchase Order

......• Raise Purchase Order (PO) in DEMSID.
IDFS will process in ROMAN and load funds against PO.

Continue to G. PMCA Services

Templates

Proposal and Procurement Financial Approval Submission

Contract Approval Financial Submissions

Supporting Information

Suite of Contracts and Manuals

Executive Review and Approval (ERA) and Financial Approval Requirements (internal only)

Panels

Guide to Project Financial Management (internal only)

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