DEHP Manual - Successful Companies By Category of Service, Contacts

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DEHP Manual - Successful Companies by Category of Service, Contacts

Defence has appointed consultants to the DEHP under nine categories of service. The consultants selected for each of the categories were subjected to an open and competitive evaluation process to ensure the most experienced and capable service providers are invited to tender for Defence’s environmental projects.

As a general rule, consultants can only provide services under the categories for which they have been engaged under the DEHP Agreement. For example, where a consultant has been engaged under the Environmental Impact Assessment and Management category to conduct an environmental impact assessment that requires historic heritage studies, the consultant is to engage the services of a member of the Historic Heritage Assessment and Management category. Please follow the steps below to select the appropriate Company.

Step 1 Options for Engagement (for Defence and Defence Contractors)
Step 2 Selection of appropriate Company

Step 1 - Options for Engagement of Environment and Heritage Consultant

The contracting strategy dictated in the PDDP for environmental consultants will be dependent on the environmental issues and risks identified at the commencement of the project. Subsequent engagements (approved via a PDDP amendment) may be required where environmental risks or issues are identified during later stages of the planning phase.

To support the identification of environmental and heritage issues and risks associated with the project and the subsequent environmental assessment and approvals process, the Project Officer must complete the Environmental Risk Assessment Approvals Checklist (Part 1) during the development of the PDDP. The completed checklist must then be sent to EP&E with the endorsed CSIR Part 2 via the EPE PRAP to trigger development of the Environmental Impact Assessment Strategy (EIAS). The EIAS will provide information on the environmental assessments and approvals required for the project including likely costs, which will dictate the consultants required for the project.

In order to determine the right consultants for the project, the Project Officer must consider the information highlighted in the Checklist (completed under Project Planning Step 2) and the EIAS. Consultants can be engaged to provide technical advice throughout the design process (including during Risk and Value Workshops and Siting Boards) and/or undertake specific tasks/deliverables eg. Initial Environmental Review (IER), Environmental Management Plan (EMP). They may also continue to be engaged for the delivery phase to manage environmental compliance. Consultants can be engaged on either lump sum or schedule of rates depending on the services required.

Note that the DEHP 2009-2012 is split into 9 categories of service. Consultants may be engaged to:

Undertake all services required; or
Undertake the majority of the services and request in the tender documentation that they engage other consultants as sub-consultants from the appropriate DEHP category to undertake the other elements.

Below is a guide to the service lines, when to consider their engagement as well as points of contact to assist with confirming whether these consultants are required and developing the scope of works documentation.

Note: Where environmental consultants are to be engaged the Evaluation Plan should include an environmental adviser (either the REO or an EPE contact) under the ‘Observer and Adviser’ section to assist in the tender process. For further information on engagement of DEHP consultants, including template documentation, see the DEHP site or contact the DEHP Panel Manager.

Category	Scope of Services	Consideration for Engagement
A	Environmental Management System (EMS)	Not usually applicable to Facility Projects
B	Energy Management and Efficiency, and Green Building Policy and Assessment	Not usually applicable to Facility Projects as services included under the Design Contractor May consider as sub-consultant to Design Contractor where internal resources are not available
C	Water Assessment and Management, Waste Minimisation	Not usually applicable to Facility Projects as services included under the Design Contractor May consider as sub-consultant to Design Contractor where internal resources are not available
D	Biodiversity Conservation and Landscape Assessment and Management	Biodiversity and Landscape issues are often considered under the impact assessment process and may be managed under category E. However, where high risk issues relating to the following are identified and require further investigation and management: Threatened Flora, Fauna, Ecological Communities Native species that can become overabundant (Kangaroos, Flying Foxes, Corellas etc) Biosecurity issues (feral animals, weeds and non-human to -human diseases) transmissible to or from a site through the importation of equipment / materials Fencing Bushfire Soil conditions such as erodibility, salinity, sodicity and acid sulphate soils. the Project Officer must engage: a separate consultant to provide the specialist services under category D; or a sub-consultant (to the consultant undertaking the impact assessment under Category E) to provide the specialist services under category D; or a consultant that provides services under both category D & E (Impact Assessment and Biodiversity).
E	Environmental Impact Assessment and Management	Where the EIAS requires an impact assessment (i.e. there is the potential for environmental constraints or impacts but the nature and extent is unknown) Prepare impact assessment documents including: Initial Environmental Review (IER), Environmental Impact Assessment (EIA), Public Environmental Report (PER) Can also prepare Environmental Management Plans (EMPs) and draft Environmental Clearance Certificates (ECCs) for approval Usually most significant amount of work and therefore the main engagement with other companies engaged as sub-consultants where this company is not able to provide the required services, or the necessary information is not readily available and surveys are required.
F	Pollution Prevention and Contaminated Sites Assessment and Management	Contamination is often included in the impact assessment process and may be managed under category E. However where: high risk issues relating to contamination are identified and require further investigation and management (at commencement or during planning phases); or high risk facilities are to be installed and pollution prevention considerations must be integrated into the design The Project Officer must engage: a separate consultant to provide the specialist services under category F; or a sub-consultant (to the consultant undertaking the impact assessment under Category E) to provide the specialist services under category F; or a consultant that provides services under both category F& E (Impact Assessment and Biodiversity). Where contamination is identified as a significant risk to the project consideration should be given to two procurements: Technical Adviser – a qualified and practising contaminated sites auditor/environmental auditor engaged at the commencement of a project on an hourly rate/amount not to exceed contract to provide, who provides on-going ad hoc advice and peer review through out the planning and delivery phases and is engaged until the end of Defects Liability Period. Lead Consultant – a project team engaged to undertake contamination investigations, remediation option assessment and design and development of any management/approval documentation.
G	Historic Heritage Assessment and Management. Note: The Defence Heritage Panel Advisory Service (HPAS) provides telephone, email or in-person limited advice to Defence users on heritage issues. Further information is available in Fact Sheet J of the Heritage Toolkit. Use of this service is conditional on approval by the Directorate of Heritage and Biodiversity Conservation (DHBC).	Heritage issues are often considered under the impact assessment process and may be managed under category E, such as through an Initial Environmental Review However, where specific issues relating to heritage are identified (presence of a HMP, Listed sites, significant cultural values etc) consideration should be given to engaging a specialist company under category G. The Project Officer must engage: a separate consultant to provide the specialist services under category G; or a sub-consultant (to the consultant undertaking the impact assessment under Category E) to provide the specialist services under category G; or a consultant that provides services under both category G & E (Impact Assessment and Historic Heritage).
H	Indigenous Heritage Assessment and Management. Note: The Defence Heritage Panel Advisory Service (HPAS) provides telephone, email or in-person limited advice to Defence users on heritage issues. Further information is available in Fact Sheet J of the Heritage Toolkit. Use of this service is conditional on approval by the Directorate of Heritage and Biodiversity Conservation (DHBC).	Heritage issues are often considered under the impact assessment process and may be managed under category E, , such as through an Initial Environmental Review However, where specific issues relating to heritage are identified (presence of a HMP, Listed sites, significant indigenous values etc) consideration should be given to engaging a specialist company under category H. The Project Officer must engage: a separate consultant to provide the specialist services under category H; or a sub-consultant (to the consultant undertaking the impact assessment under Category E) to provide the specialist services under category H; or a consultant that provides services under both category H & E (Impact Assessment and Indigenous Heritage).
I	Natural Heritage Assessment and Management. Note: The Defence Heritage Panel Advisory Service (HPAS) provides telephone, email or in-person limited advice to Defence users on heritage issues. Further information is available in Fact Sheet J of the Heritage Toolkit. Use of this service is conditional on approval by the Directorate of Heritage and Biodiversity Conservation (DHBC).	Heritage issues are often considered under the impact assessment process and may be managed under category E. However, where specific issues relating to heritage are identified (presence of a HMP, Listed sites, significant natural values etc) consideration should be given to engaging a specialist company under category I The Project Officer must engage: a separate consultant to provide the specialist services under category I; or a sub-consultant (to the consultant undertaking the impact assessment under Category E) to provide the specialist services under category I; or a consultant that provides services under both category I & E (Impact Assessment and Natural Heritage).

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Step 2 - Selection of appropriate Company

DEHP 2009 - 2012 - Successful Companies by Category of Service
Click on the Company to see the Contact Details

Category	Service
A.	Environmental Management Systems
B.	Energy Management and Efficiency and Green Building Policy and Assessment
C.	Water Assessment and Management and Waste Minimisation
D.	Biodiversity Conservation, Landscape Assessment and Management
E.	Environmental Impact Assessment and Management
F.	Pollution Prevention and Contaminated Sites Assessments and Management
G.	Historic Heritage Assessment and Management
H.	Indigenous Heritage Assessment and Management
I.	Natural Heritage Assessment and Management

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	Defence Estate Quality Management System (DEQMS)