SBC Step 1b - Conduct Start Up Meeting with Stakeholders

Infrastructure Management (IM)

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SBC Step 1b - Conduct Start Up Meeting with Stakeholders

Activity

Considerations

Outcome

1) Conduct the start up meetings with the relevant stakeholders. This meeting is conducted jointly by the relevant Project staff and the Consultant and is required to confirm the project parameters with the stakeholder.

Relevant Project Officer and Consultant need to agree on the following:

The process
Lines of communication
Key issues for the stakeholders
Confirmation of the parameters of CSIR Part 2
Timings of the project meetings
Confirmation of the scope of the project
NPOC issues
Information required
Expectations
Master Planning considerations

Clarification and confirmation of involvement and requirements
Start up meetings are captured and promulgated to the relevant project team members.
Stakeholders are provided with a copy of the minutes to ensure that agreement is reached on the start up meeting outcomes.
Minutes stored on project file, G drive and DEMS (if applicable)

Stakeholders

Sponsor Representative

End user

Directorate of Estate Engineering Policy (DEEP)

Directorate of Estate Services and Technical Regulation (DESTR)

DSG Regional Office Staff, including

Regional Senior Environmental Advisor

Regional Environmental Officer

Regional Resource and Governance Manager

Regional Energy Services Manager

Base Commander

Estate Planning (DLPSI)

ISD

Technical Authority – the relevant authority becomes a stakeholder when the scope of the services requires relevant expert consideration. As an example the following could be considered as Technical Authority areas:

Joint Fuels and Lubricants Agency,

Director Training Area Management,

Joint Logistic Organisation,

Defence Security Agency, and

GTE

EHR

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