Budget Year (Year Zero) – Quarterly Review Information Pack


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Budget Year (Year Zero) – Quarterly Review Information Pack

Outcome: To ensure that all reports necessary for the successful conduct of the Regional Review are attained and packaged together prior to commencement of the review. This is referred to as the Quarterly Review Information Pack.
Activity	Considerations
1) DEMS Reporting The following reports comprise the DEMS component of the Quarterly Review Information Pack. They should be run prior to the commencement of the review.
2) DEMS Regional Project>Project Delivery Reports> Project Progress	Progress is to be updated by the DSG Project Delivery Officer.
3) DEMS Regional Project>Project Delivery Reports> Planned vs Invoiced Expenditure (Graph)	Finance Officer ensures data is updated prior to running report.
4) DEMS Regional Project>Project Delivery Reports> Variation Account	Finance Officer ensures data is updated prior to running report.
5) DEMS Regional Project>Project Delivery Reports> Outstanding Commitment by Project	Finance Officer ensures data is updated prior to running report.
6) DEMS Regional Project>Project Delivery Reports> Variation Account by Project	Finance Officer ensures data is updated prior to running report.
7) DEMS Regional Project>Project Delivery Reports> Project Commitment by Project Number	Finance Officer ensures data is updated prior to running report.
8) DEMS Regional Project>Project Delivery Reports> Value of Work by Project Number	CMC/CMS Contractor to ensure that the Value of Work is updated for each project. Note: This information must be updated by no later than the 21 st of each month to allow for the completion of the End of Month WPNI report to be completed. In inputting the data the CMC/CMS contractor should include an estimate of the value of any work that may be delivered up to the months end.
9) DEMS Regional Project>Project Delivery Reports> Remaining Value of Work by Project Number
10) DEMS Regional Project>Project Delivery Reports> Value of Work Variance	CMC/CMS Contractor to ensure Variance in the value of Work is updated The DSG Project Delivery Officer confirm the variance.
11) DEMS Regional Project>Project Delivery Reports> Project Milestones	The DSG Project Delivery Officer confirm the Project Milestones
12) DEMS Regional Project>Project Delivery Reports> Milestones Slippage by Project	The DSG Project Delivery Officer confirm any slippage in the Project Milestones
13) DEMS Regional Project>Project Delivery Reports> Project Slippage by Milestones	As above.
14) ROMAN Reporting The following reports comprise the ROMAN component of the Quarterly Review Information Pack. They should be run prior to the commencement of the review. 1.ROMAN Operating Expenditure Report 2. ROMAN YTD Capital Expenditure Report
15) Program Reporting The following reports comprise the Program component of the Quarterly Review Information Pack. They should be run prior to the commencement of the review. Quarterly Reporting Checklist
16) Estate Maintenance Program Status Report The Estate Maintenance Program Status Report from the previous quarterly review will be sent from DFPP 10 days prior to the review. This is to be updated prior to the conduct of the review. Regions are to keep the Estate Maintenance Program Status Report up to date on a weekly/monthly basis. The quarterly review is a check point to confirm the status of the program.	Project Status includes traffic light indicators. End of project evaluation assesses whether the project has resolved the problem and mitigated the risk identified in the CSIR. This is to be completed up to 3 months after completion of the project.
17) Expenditure Review Template