Budget Year (Year Zero) – Takeover


	Defence Estate Quality Management System (DEQMS) - IM

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Budget Year (Year Zero) – Takeover

The CMS Project Manager will notify well in advance the date for Practical Completion of the Contract and the Commissioning and Handover of Works. DSG in accordance with the Regional Estate Maintenance Handover Policy will complete the processes to allow Handover to occur and to facilitate the Takeover and occupation by Defence users. Outcome: DS Project Officer and CMS Project Officer are satisfied that all requirements for the project have been delivered. The requirements for appropriate operation of the facility have been defined. The occupant and/or user community have been trained in the appropriate use of the facility. Roles and Responsibilities for DLP are assigned Users have completed takeover and occupy
Activity	Considerations
1) DSG received notice of planned dates for Practical Completion and Commissioning and Handover of the works	Achievement of project delivery dates is the subject of CMS Performance Indicator 3257.
2) DSG to review Program Brief and Region Handover Policy to confirm to CMS dates and outcomes required to achieve HO/TO
3) Project Information Policy to be reviewed for compliance and completeness.	Project Information Policy
4) Electronic O&M Manuals (if used) are to be reviewed for completeness	Guidelines for O&M Manuals
5) Ensure suitable training of DSG, CMS, GSS and users is undertaken pre-handover in accord with the Handover Plan	Statutory Requirements - Occupational Health and Safety (Commonwealth Employment) Act 1991 Sect 19)
6) Forward to DEMS National Manager CD copies of completed O&M data for DEMS upload	Advise RIM of actions for follow up
7) Update the Program Status Report – completed and check to ensure CMS has updated DEMS Project data	Ensure report show works completed
8) Notify DSG Contract Administrator of potential CMS/GSS variations resulting from completed works and ensure service coverage has been implemented	CMS Project Manager should implement in advance of HO/TO
9) Receive formal notice from CMS Project manager on agreed DLP roles and responsibilities and ensure users are notified.	Written instructions may need to be fixed to the works to ensure users understand DLP roles and procedure
10) DSG to ensure users have moved into the completed works