Budget Year Minus 1 - National Review

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Budget Year Minus 1 - National Review

The draft National FACOPS Program is reviewed by National Office, in preparation of the National Facilities Consultative Forum (NFCF), taking into consideration the following:

a listing of all FACOPS Bid projects where Risk Managed Works projects are sorted by Risk Priority and indicating the “cut-off line” for new FACOPS Bid projects in the draft program. A separate list for Minor New Works is also prepared indicating the funding cut-off for Minor New Works projects in the FACOPS Bid;
a listing of all FACOPS Bid projects where Risk Managed Works projects are sorted by sponsor and then risk priority; and
a listing of all FACOPS Bid projects where Risk Managed Works projects are sorted by estate type (the type of the estate being maintained by the project).

Outcome:
The Draft National FACOPS Program is reviewed at the National level.
Draft National FACOPS Program, ready for the NFCF workshop by the end of October.

Activity

1) AD Estate Planning in DEO aggregates the Regional and National FACOPS Bids to form the draft National FACOPS Program. This occurs in early October.

2) DEO determines FACOPS funding allocation in consultation with DBM-NOD. DEO determines the level of over-programming for Risk Managed Works nationally. These two amounts together define the program approval “cut-off line” for the draft National FACOPS Program. The Risk Managed Works component is further split into the total funding allocation of Maintenance Works and Minor New Works. This allows Maintenance Works to be prioritised alongside other maintenance works and Minor New Works to be separately prioritised.

3) The National Office review examines the draft FACOPS Program for overall fit with the FACOPS budget (not just the Risk Managed Works projects), and for overlaps and duplications among the projects. This review also examines national projects and determines whether delivery is to be managed nationally or regionally.

4) EP Branch examines the match of the aggregated FACOPS Bid for consistency with the Strategic Estate Planning Guidance and MCF program.

5) DEO then distributes the draft National FACOPS Program for review to Group representatives, members of the NFCF and relevant estate related National Product Managers (ESTR, EPE Br, DTAM, OHS). This occurs in early October. Maintenance Works and Minor New Works bids are renewed on separate lists.

6) Group and Technical Authority representatives (National Product Managers) are provided with the draft National FACOPS Program specific to their group or area of technical speciality. The members review the list of projects checking for alignment with strategic guidance specific to the group or technical authority, consistency of application of risk assessment and anomalies between the Risk Priority, Base Priority and the Region Priority. Maintenance works and Minor New Works bids are reviewed on separate lists.

7) Group representatives and National Product Managers are required to indicate preferred changes to the draft National FACOPS Program, by requesting amendments to the draft project list, including identifying offsets for projects being requested for inclusion in the draft National FACOPS Program. This advice is provided to AD Estate Planning in DEO by mid October.

8) AD Estate Planning collates responses and applies any changes to the draft National FACOPS.

9) AD Estate Planning distributes the revised draft National FACOPS Program to NFCF representatives by end of October.

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